The Department of International Health is seeking a Senior Academic Program Coordinator who will work under the direction of the Academic Program Manager and oversees all aspects of day-to-day administration of the Department of International Health's large academic program which is divided into four major program areas: Global Disease Epidemiology and Control, Health Systems, Human Nutrition, and Social and Behavioral Interventions. The department currently has approximately 100 DrPH and PHD students, 150 MSPH and MHS students, and about a dozen postdoctoral fellows, and emphasizes master's and doctoral training programs for students with international and cross-cultural interests, focusing principally on traditionally disadvantaged and/or under-represented communities worldwide.
Specific Duties & Responsibilities:
Coordinates, and manages administrative and academic systems and services to support academic program activities for full-time and adjunct faculty. Includes utilizing and maintaining the student database, student exam schedule, and student course requirement completion database.
Serves as a first point of contact for MSPH, MHS, and PHD student in the IH Department and provides alternative support for faculty program coordinators as needed.
Prepares reports using Microsoft Office (e.g., Word and Excel), as needed and assigned.
Maintains secure electronic and paper records systems, including those for confidential student records.
Communicates with faculty associates, faculty and adjunct faculty on a broad range of matters including courses, procedures/policy, and students.
Provides information and assistance to prospective and current students about admissions criteria, program requirements, course content and schedules and registrations (assist students with course selections ,and canceled courses); triages, conducts basic research, and refers issues involving academic and grading problems; and provides information and assists and refers students with inquiries regarding graduation requirements.
Works with Student Accounts, Financial Aid and/or Registration to research and resolve student inquiry issues.
Maintains student electronic files, including logging student contact in SIS.
Enters course scheduling information into SIS, insuring timely and accurate data entry and as directed assists in planning and coordinating course schedules for the academic year.
Monitors course enrollments and any changes in assigned faculty, up-dates SIS data as course and/or instructor information changes.
Prepares files for archiving at appropriate intervals, following established procedures. Creates new files for incoming students.
Maintains and ensures security of confidential student records, including admissions, course information and any coaching/teaching/counseling records.
Represent the program on administrative matters. May include issues pertaining to space, facilities, technology, student information system, and classroom support.
Monitor and assist admissions processes, progressions, and graduation committees.
Responsible for staffing the Department's Honors and Awards committee.
Supports the admission and progress of students entering the BA/MSPH and BA/MHS programs.
Manage the portfolio system for students fulfilling degree requirements. Assist students with administrative tasks and issues.
Collect doctoral student annual reviews, IGAs and TAC minutes from advisors and program directors.
Oversee submission of course grades each term.
Coordinate comprehensive, departmental, school-wide, and final oral exams.
Assist with planning events like Orientation, Visiting Students Days, New Student Picnic, and Graduation Brunch and attend all events.
Work closely with counterparts in the graduate program, academic departments, Dean's Office, student affairs, business office, marketing and communications and other SON departments.
Other responsibilities as assigned.
Minimum Qualifications (Mandatory):
High School Diploma/GED and 4 years progressively responsible administrative/academic experience.
1-2 years progressively responsible experience in program administration in an academic environment.
Excellent organizational, analytical, interpersonal, oral, and written communication skills.
Ability to work independently and be a proactive leader.
Special Knowledge, Skills & Abilities:
Excellent technical and computer skills (Internet, and software applications: word processing, spreadsheets, presentations, grants preparation, etc.)
Excellent proofreading and editing skills required.
Must be able to maintain confidential information.
Management and, data analysis skills, as well as project management, coordination of task forces/other groups, and implementation/evaluation skills.
Classified Title: Sr. Academic Program Coordinator Role/Level/Range: ATO 40/E/03/OF Starting Salary Range: $19.82 - $27.27/hr (commensurate with experience) Employee group: Full Time Schedule: M-F Exempt Status: Non-Exempt Location: School of Public Health Department name: International Health Student Support Services Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
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