Associate Director, Career Readiness & Deputy Director, Internship Programs
University of Chicago (UC)
Location: Chicago, Illinois
Internal Number: JR17221
Location: 1307 E. 60th Street
Strategic Planning (30%)
Partner with a team of mission and program-aligned Career Coaching and Leadership colleagues to provide 1:1 and group career coaching and education for full-time and part-time graduate policy students and alumni. Position primarily aligned with Full-time Masters in Public Policy (MPP) population, though subject to change based on department and school needs.
Manage two separate teams of graduate student employees to supplement student population growth and consequential CDO needs in multiple capacities, primarily: (1) coaching for key policy industries (international, public consulting, and ESG/public finance) (2) ensuring more efficient feedback on internship and job search materials
Serves as primary resource/content point person for special programs and topics within policy career development (i.e. Internship Funding Processes, Pre-Employment Assessments, Case Interviews, International Student Programming); identified topic areas/trends shared across the HCD team.
Design and implement in-person and virtual career education and professional development programs/resources with special consideration for leadership readiness.
Work with Employer Partnerships team members to collaborate on industry programming and promotion of industry/employer opportunities.
Collaborate with Coaching and Leadership and entire Professional & Career Development team members, Harris School colleagues, University of Chicago stakeholders, and the Director of Career Readiness on department and cross-department/university initiatives.
Assume full responsibility for partnership with Finance and Alumni Relations/Development teams to manage $400,000 (and growing) budget for unpaid and underpaid internships in critical policy areas, ranging from: non-profit, government, and international NGO sectors
Build and negotiate operational internship funding and student employment budgets and terms, on behalf of the Department with industry and federal funding agencies.
Advise Department faculty and staff on matters related to unpaid and underfunded internship operational budgets and contracts in a clear and professional manner.
Read and interpret internship funding documents including Protocol, Budget, Partnership Agreement, and Harris Schoolâ™s applied experience requirements.
Ensure document harmonization and compliance, and facilitate timely execution of funding disbursement.
Successfully interact with other departments, core facilities, and administrative offices to ensure efficient operation at all levels.
Manage multiple concurrent projects, paying special attention to competing deadlines, complexity, and priority.
Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing internship agreements, amendments, and budgeting. Responsible for all data entry and preparation of funding reports and trend analysis.
Program Management (30%)
Lead and/or collaborate on key projects that support the Harris mission.
Develop strategic relationships and collaborate with key academic stakeholders (program directors, academic advisors, faculty, etc.) to facilitate continuous needs assessment and the effective implementation of professional development for students and alumni.
In collaboration with Director of Career & Professional Development, manage key programming to serve all students.
Collaborate with IT to ensure systems are working properly for students.
Measure efficacy of professional development programs and use outcomes-based data to influence programming.
Represent the unit on Harris and University-wide committees as assigned.
Career Coaching (20%)
Maintain knowledge of recruitment practices, industry trends, faculty research, alumni base, student organizations, and student needs to remain necessary and credible for coaching purposes and incorporate Harris alumni and other guests into programs.
Serve as a primary coach and career educator across the studentsâ™ entire Harris experience (admissions through graduation) to help students realize their potential, build their professional brand, increase their readiness to network with global employers and alumni, and achieve their unique career goals.
Coach individuals and groups in working toward achieving their career, professional, and leadership development goals.
Serve as primary coach and HCD partner for group of Full-time MPP students from admissions through graduation.
Utilize coaching techniques and resources that meet the needs of diverse populations, including International students.
Follow-up with students and alumni as needed to track progress and encourage engagement with the Harris Career Development team.
Participate in case discussions and reviews with HCD staff, and collaborate with members of the Career Readiness, Leadership Programs, and Employer Partnerships to support student career success and reported outcomes.
Draw on industry knowledge, trends, and professional networks to guide relevant programming and grow the exchange of knowledge between the students and alumni, recruiters, faculty, or other experts to ensure student success.
Advise and partner with designated student organizations to create and provide high impact career programming.
Analyze market trends as they relate to the job search (career change) and career advancement (promotion) in assigned sector areas and curate resources and information for students to access online.
Analyzes markets and trends as they relate to job searches. Assesses student feedback and evaluations and collaborates with other career services staff members, student organizations, or other staff to determine program offerings and innovations.
Works, with minimal guidance, to write timely and effective articles about career management topics for a variety of student publications. Conceptualizes, develops, and delivers career management programming and published materials.
Maintain accurate and complete coaching records in Salesforce.
Performs other related work as needed.
Master's Degree in Counseling, Psychology, Business, Human Resources, Organizational Development, College Student Personnel Administration, Higher Education Administration, or related field.
Minimum of 5 years related professional experience.
Deep knowledge of the job search process and a clear understanding of the role of internships and full-time recruitment strategies of the nonprofit, government, and private sectors related to public policy.
Understanding of and experience in inclusion, diversity, equity, and accessibility efforts.
Strong written and oral communication skills are essential.
Superior workshop development, presentation, coaching, and networking skills.
Understanding of student development needs, particularly graduate students.
Ability to build internal and external relationships with broad constituencies; a demonstrated commitment to customer service; and the ability to work both independently and in a team environment.
Demonstrated initiative project or event management skills, as well as an entrepreneurial orientation, and proven track record of results-oriented achievement.
â‹Hybrid Work Schedule.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
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