Charleston, South Carolina
Posted: 11-Sep-24
Location: Charleston, South Carolina
Type: Full Time
Salary: $42,884-$58,000
Internal Number: 2024112
Coordinator for Student Services (Re-Announcement)
Posting Details
| POSTING INFORMATION | |
| Internal Title | Coordinator for Student Services (Re-Announcement) |
| Position Type | Classified |
| Faculty / Non-Faculty / Administration | Non-Faculty |
| Pay Band | 5 |
| Level | 3 |
| Department | School of Education Admin |
| Job Purpose | Coordinator for Student Services oversees educator preparation program admissions, coordination, and advising. Oversees partnerships with P-12 schools, districts, and other colleges for candidate/alumni employment, and manages student services data coordination, analysis, and reporting. Collaborates with OSSC & EPP faculty and staff to improve communications and processes and to provide general support to the college, community, and public in partnership with the School of Education. |
| Minimum Requirements | A Bachelor’s degree and one year successful work experience. Experience working with PK-12 students, teachers and school districts preferred. Must have strong computer skills across multiple platforms. Must have clear oral and written communication skills and be willing to speak in front of large and small groups. Must be able to establish good working relationships with staff, faculty, students, other colleges, and the public. Must have the ability to manage multiple tasks effectively and efficiently. Candidates with an equivalent combination of experience and/or education are encouraged to apply. |
| Required Knowledge, Skills and Abilities | Knowledge and understanding of College’s mission, organization, goals and objectives, and policies and procedures |
| Additional Comments Regarding Position | This position requires the ability to juggle multiple, ongoing projects at once. The candidate must display initiative and independence in work. |
| Special Instructions to Applicants | Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. *Salary is commensurate with education/experience which exceeds the minimum requirements. Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu. |
| Salary | *$42,884-$58,000 |
| Posting Date | 07/19/2024 |
| Closing Date | 09/13/2024 |
| Benefits |
|
| Open Until Filled | No |
| Posting Number | 2024112 |
| EEO Statement | The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu. |
| Quicklink for Posting | |
Job Duties
| Job Duties | |
| Activity | 1. EDUCATOR PREPARATION PROGRAM ADMISSIONS COORDINATION & ADVISING Lead Educator Preparation Program admissions and transition points · Create, annually update, and disseminate the Educator Preparation Program Monitoring & Advising Handbook to faculty, staff, and students; consult with Assistant Dean, Department Chair, and Program Leads as needed · Verify Monitoring & Advising Handbook satisfies requirements for individual programs, state and national teacher education accreditors, and SACSCOC · Attend state and national professional development meetings and share updates related to EPP admissions, requirements, and transition points. Facilitate Pre-Admission Status - Update declarations of major weekly and assist students with declaring teacher education major - Advise new, transfer, and returning students via phone, email, and mailings regarding initial course selection, admission requirements, etc. - Advise all transfer students prior to matriculation regarding coursework, Praxis exams, and work with Transfer Resource Center for support - Attend teacher education recruitment events and provide admissions information - Verify each semester by running major declaration reports that Misters, Leaders, and Fellows have declared accurate majors and work with program directors to remedy any candidates who have not cleared Direct Admission to Educator Preparation Program (EPP) - Update and disseminate annually EPP admission criteria - Verify criteria align with programmatic, state, and national requirements - Create and present EPP admissions presentations and materials for EDFS 201 courses and other EPP entry point courses and events - Customize and lead presentations for special groups regarding EPP admission (e.g., Teach Local, MAT cohorts, etc.) - Schedule and publicize EPP admission presentations with faculty members and candidates - Lead students to apply for EPP admission via portal (e.g., Tk20) - Assist students with application process via group and individual sessions - Conduct degree audits via appropriate systems (e.g., DegreeWorks and Banner) each semester for all candidates and advise students of requirement status regarding coursework and GPA - Monitor qualifying ACT/SAT scores and/or Praxis Core scores for all EPP candidates - Advise candidates of individual and composite Praxis score options, upcoming test availability, correct exams, and retest options - Document coursework degree audits, Praxis score updates, and advising in Tk20; connect with faculty advisors for updates regarding EPP admission for additional support - Direct candidates to Student Learning Center, EPP faculty members, and online resources for Praxis Core support - Send admission letters to candidates and families alerting full admission status Direct Admission to Clinical Practice - Update and disseminate annually EPP clinical practice admission criteria - Verify criteria align with programmatic, state, and national requirements - Create and present clinical practice admissions presentations and materials - Schedule and publicize clinical practice admission seminars each semester with candidates and faculty; create and distribute flyers, website updates, social media posts, and email notices - Lead students to apply for EPP admission via portal during information sessions and follow-up with individual questions - Monitor progress of declared education majors to ensure attendance at mandatory information sessions is completed; engage faculty advisors as needed for reminders - Conduct degree audits each semester appropriate systems (e.g., DegreeWorks and Banner) for all candidates and advise students of requirement status regarding coursework and GPA; engage faculty as needed - Document course exceptions to verify clinical practice admission and for state required letters following graduation - Direct candidates to complete state background checks, TB tests, and Bloodborne Pathogens certification for clinical practice admission and to upload artifacts into portal - Serve as liaison with SC Department of Education staff for background checks and student teaching portal - Verify candidate clearance in state portal and communicate status with OSSC & TEDU - Serve as liaison with Student Health Services for TB tests - Instruct candidates to complete Request to Work and Request to Proceed forms in portal - Track progress of each individual student and document in portal and in shared spreadsheet with OSSC and TEDU office and alert of clearance status for placement and course registration Direct Admission to the Profession - Update and disseminate annually state licensure requirements and Praxis II testing information for admission to the profession - Create and present professional admission presentations and materials at student teaching workshops, seminars, and via email/video - Monitor all candidates’ Praxis II progress and advise them individually regarding exams, scores, and processes; engage faculty for support - Verify degree completion, request official transcripts from Registrar, and check completion of Read to Success, state-mandated course sequences - Complete SC Teacher Certification Recommendation forms for each candidate for Assistant Dean review and signature - Write letters to address course substitutions, transfer credits, etc. to satisfy state requirements; review with Assistant Dean and Department Chair; prepare for Assistant Dean signature - Direct candidates to complete add-on paperwork, as applicable, for secondary certification areas - Compile Recommendation Forms, Transcripts, add-on documents, and exception letters to expedite to SC Department of Education for initial certification for alumni and for admission to the profession - Compose individual letters of intent and distribute to all graduating candidates of degree completion and certification recommendation for graduating alumni to use to secure teaching jobs |
| Essential or Marginal | Essential |
| Percent of Time | 55 |
| Activity | 2: Partnerships with P-12 schools/ districts for Candidate/Alumni Employment Lead and direct Teacher Employment Expo for Partners and Candidates/Alumni - Plan, direct, and implement annual Teacher Employment Expo for school districts across the country to recruit, interview, and hire candidates/alumni - Oversee budget Expo budget and associated index and pay invoices - Secure Expo venue, catering, lodging, and ancillary services (e.g., directional signage, table items, registration materials, etc.) - Coordinate contracts with appropriate CofC office(S) and lead Expo facilitation with internal and external partners - Coordinate school district partner event registration in advance of Expo, including invoices and payments from partners via Marketplace (or other applicable source); work with business services as needed - Design and disseminate year-round publicity and updates for Expo to internal and external partners (e.g., emails, website, flyers, social media) - Create plan for engaging student workers, graduate assistants, and volunteers to execute events and solicit colleague support, as needed Solicit, Promote, and Gather Data for Candidate/Alumni Employment Opportunities with Partners - Solicit and respond to schools/district teaching vacancies throughout the year - Daily update Teaching Job Vacancy board which also includes part-time, summer, and substitute teaching opportunities for teacher education majors - Disseminate job board to all teacher education majors regularly, promote job board, create targeted emails to specific teacher education majors for specific vacancies - Collect employment location data from alumni and create a database of teaching location and service for educator preparation state and national accreditation data analysis and reporting - Maintain contact with alumni special events, fund raisers, graduate programs, and job opportunities |
| Essential or Marginal | Essential |
| Percent of Time | 25 |
| Activity | 3: Student Services & Data Coordination, Analysis, & Reporting Lead Student Services Coordination - Provide referrals to College services and support related to EPP (e.g., financial aid, student learning center, health center, FAST, SNAP, etc.) - Verify education major status, progress, and qualifying scores for state and federal teacher loan and grant programs with financial aid - Complete forms for out-of-state teacher certification for graduating candidates and for alumni - Research requests from alumni regarding program completion, course validity, and requirement completion for certificate renewal; involve faculty and administration as needed; submit documentation - Maintain student files and communication in conjunction with College and FERPA policies and procedures in appropriate systems (e.g., Tk20, BDM, etc.); forms include but are not limited to: certification recommendation letters, NEAT improvement plans, etc. Data Collection, Cleaning, & Reporting - Collaborate with OSSC, TEDU, and EPP faculty/staff to ensure data quality in all internal and external systems - Document advising meetings outcomes, and next steps in appropriate portals) (e.g., Tk20) - Lead Praxis Core and Praxis II score reporting, downloads from ETS, and Tk20 alignment - Prepare Praxis scores for accreditation and SACSCOC reporting - Create, update, and administer surveys at OSSC professional learning events; prepare and analyze data for continuous improvement and for SACSCOC and ADEPT reports - Download clinical practice application data each semester and prepare shared spreadsheet for use by OSSC and TEDU - Download Request to Proceed and Request to Work reports from Tk20 regularly; compile reports and recommendations to discuss with Assistant Dean and Department Chair; solicit additional candidate information as needed and document decision in portal - Conduct ad hoc reporting in Banner, Cognos, Tk20, and other applicable systems to direct admission and transition point updates |
| Essential or Marginal | Essential |
| Percent of Time | 15 |
| Activity | 4: Collaborate with OSSC & EPP Faculty/Staff OSSC - Update OSSC website routinely with EPP admission and transition point requirements - Create content and lead presentation of information at OSSC events related to EPP Admission and transition points - Assist with planning all OSSC events and professional development, attend all events, execute registration and other duties - Train student workers, graduate assistants, and volunteers, as applicable - Attend all OSSC meetings - Contribute to OSSC meeting agendas - Assist with all office functions as needed EPP - Attend EPP recruitment and celebration events; assist at events - Create and present materials to recruit new students and to provide admissions and transition point information to candidates Support student course registration across programs |
| Essential or Marginal | Essential |
| Percent of Time | 5 |