Administrative Coordinator, College Counseling Office
Germantown Friends School
Location: Philadelphia, Pennsylvania
Type: Full Time
Required Education: 4 Year Degree
4 Year Degree
Germantown Friends School is seeking an Administrative Coordinator for the College Counseling Office who will support the Directors and Senior Associate Director through all aspects of the college admissions process.
Duties and Responsibilities
Program and Events Support
Schedule, coordinate, promote, and attend college counseling events (e.g. college fairs, enrichment fairs, college rep visits). Occasional nights and weekends to assist with college counseling events.
Coordinate schedule with college visitors and welcome them to campus.
Support counselors in preparing lessons for college seminars.
Reserve space and coordinate catering for events.
Communicate with families and students about school and community events, college visits, and enrichment programs.
Collaborate with marketing and communications to update calendars, resources, links, and details on our college counseling website.
Communicate with counselors, department heads, grade advisors, teachers and administrators, and other faculty and staff.
Prepare upper school transcripts for current students, transfers, and alumni.
Review students’ records relevant to college admissions process (e.g. transcripts, new students, transfer students, alumni).
Prepare and verify current and final transcripts for transmission to various institutions, including colleges and the NCAA.
Standardized Tests Coordination
Oversee the coordination and administration (including administration for students with accommodations) of standardized tests related to college admissions (eg. ACT, SAT, PSAT, AP).
Coordinate and organize test preparation programs.
Assist Services for Students with Disabilities Coordinator in providing accurate documentation and accommodations for standardized testing and in proctoring exams.
Coordinate proctors, and logistics for testing days.
Work occasional weeknights and weekends as part of logistics of standardized tests
Database and IT Support
Keep accurate and meticulous student and college profiles using Cialfo software.
Support Directors with reporting and data processes.
Advanced knowledge of Microsoft Suite (Word, Excel, and Google Suite) required.
Knowledge of educational and college counseling software/programs a plus (e.g. Cialfo,
College, Board, ACT).
Support all administrative tasks related to college admissions and college office.
Submit reimbursements and process receipts.
Maintain college counseling calendars; schedule student, parent, and administrative appointments.
Monitor, stock, and display college suite with necessary supplies and information.
Must be a people person - able to interact with kids with good humor and patience, as well as with parents, faculty, staff, and administrators.
Excellent organizational, communication, and interpersonal skills required.
Other duties as assigned.
Interested candidates should send a cover letter, resume, and the names and contact info of three references to firstname.lastname@example.org. Please include “Administrative Coordinator, CCO” in the subject line.
Germantown Friends School is an equal opportunity employer committed to diversity in its student body, faculty and staff. The school does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status or any other legally protected class status. People demonstrating a commitment to diversity and multiculturalism in education are encouraged to apply. For more information about the school, please visit our website at www.germantownfriends.org.
Germantown Friends School is a Quaker, independent, co-educational day school, serving early childhood-12th grade. Located in northwest Philadelphia, the school is home to a vibrant intellectual community, located in a historic neighborhood, serving a diverse school community, with a robust educational program that is grounded in Quaker principles. For more information about the school, visit www.germantownfriends.org.
Germantown Friends School is a Quaker, independent, co-educational day school, serving early childhood through 12th grade. Located in northwest Philadelphia, the school is home to a vibrant intellectual community, located in a historic neighborhood, serving a diverse school community, with a robust educational program that is grounded in Quaker principles. For more information about the school, visit www.germantownfriends.org