This position will remain open until a successful candidate has been identified.
UCSD Layoff from Career Appointment: Apply by 09/07/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 09/15/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will work a hybrid schedule which includes a combination of working both onsite at Hillcrest and remote.
This position has recently been accreted by Teamsters CX union, and will be a part of that union moving forward.
UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.
The incumbent will work as Fund Manager in the Outpatient Psychiatric Services Hillcrest (OPS-H) clinic and Community Psychiatry Program, who works under the direction of the OPS-H Director and Finance Director within the Department of Psychiatry. Duties include financial analyses, fiscal management, strategic planning, negotiating with outside affiliates to setup new agreements, and administration of a full range of extramural grants, contracts, and agreements totaling more than $5 million in annual direct and administrative funds. Monitors financial results and identifies funding to meet all faculty and staffing commitments. Independently identifies variances, resolves problems and/or make recommendations in accordance with departmental, university, and agency regulations. Serves as liaison between OPS-H and central offices, including the CPO, the Office of Contract and Grant Administration (OCGA), the Health Sciences Sponsored Projects Pre-award Office (HSSPPO), and the Sponsored Projects Finance (SPF).
Under general supervision, develops and / or oversees research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Provides monitoring of fiscal operations for large, complicated, and complex clinical programs, including preparing: programmatic, financial operating budgets; monthly reports to reflect performance in key operating areas, such as clinician productivity (such as wRVUs generated), billing, and collections, etc.; analyses of key operating data and making recommendations for improving operations. Meets with Department Business Officer and/or Finance Director as often as needed to review fiscal status of programs. Serves as primary OPS-H contact for external and internal audits of clinical operations.
As a part of yearly budget process, prepare complex salary worksheets for each of the faculty members assigned. Coordinates PI and departmental approval of funding sources and salary rate. Works with various fund managers to confirm renewal of faculty funding on projects for the FY. Monitors the implementation of the worksheets in PPS to ensure the percent efforts, indices, salary rates Va 8ths and titles are error-free. When errors are found, works with ARC to correct them in a timely manner so that that PIs are not under/overpaid. Assist with other project and miscellaneous tasks as required.
Six years of related experience, education/training, OR a Bachelor's degree in related area plus two years of related experience/training.
Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Ability to manage a high volume of transactions.
Ability to perform moderately complex financial analysis and customized reporting.
Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.
Maintains current knowledge of compliance regulations in all areas of research administration.
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.