Administrative Assistant 2 - College of Arts and Sciences - Deans Office

SUNY Brockport


Salary: $59,787.00 Annually
Location: SUNY Brockport
Job Type: Classified Full-Time
Job Number: 2500214
Division: College of Arts and Sciences
Department: College of Arts and Sciences
Opening Date: 10/30/2025
Closing: 11/14/2025 11:59 PM Eastern
Bargaining Unit:


Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University's curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.

Located only a few miles from Lake Ontario in a quaint 'Village on the Erie Canal,' SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo - the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport!

SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.

SUMMARY

SUNY Brockport is accepting applications for an Administrative Assistant 2 for the Interim Dean for the College of Arts and Sciences. This person would report directly to the Interim Dean providing administrative duties that would assist them with the successful administration of 22 academic departments plus Military Science.

In addition, this person would assist the Interim Associate Dean and Assistant Dean as needed. Incumbent's responsibilities include but are not limited to serving as confidential administrative assistant in the Dean's Office, establishing office procedures geared toward an efficient workflow, resolving daily operational problems that may occur within College's programs, triaging phone calls, project management, and acting as the Interim Dean's liaison among Brockport faculty, professional staff, and community constituents.

JOB FUNCTIONS

Administrative -

• Responsible for daily office operations including mail and email correspondence, answering phone calls and being the first point of contact in the Dean's Office
• Maintains the Interim Dean's calendar, scheduling meetings as requested with attention to detail
• Monitors and tracks the status of the Interim Dean's activities, projects, and initiatives
• Schedules meetings - reserves spaces, attends and takes minutes at the annual Chairs and Directors retreat, monthly Chairs and Directors meetings, quarterly Dean's Advisory Board Meetings, and other meetings as needed
• Designs and maintains an electronic filing system
• Creates and processes personnel paperwork
• Reviews all reimbursement and payment paperwork that comes to the Dean's Office for Interim Dean
• Makes travel arrangements for the Interim Dean and guests of the College (guest speakers, search candidates, etc.)
• Assists with position searches for Faculty and Administrative Assistants within the College of Arts and Sciences
• Develops and implements office policies and procedures, identifying areas of improvement
• Orients faculty and staff to office and agency procedures

Budgeting and Purchasing -

• Monitors multiple budgets, preparing and updating spreadsheets (Dean's Office state accounts, Recruitment, BASC, Foundation, Research Foundation, etc.)
• Account Manager and Signatory for all accounts within the College of Arts and Sciences
• Purchases using a credit card or the online purchase requisition system, EagleMart
• Assists departments with budgeting and purchasing questions

Event Support -

• Reserves spaces, orders catering, assists with publicity, and handles all logistics as needed at the event
• Backup for contact for reserving conference rooms located in the Fannie Barrier Williams Liberal Arts Building

REQUIREMENTS

Minimum Qualifications:

Candidates must have permanent appointment in an Administrative Assistant 2 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant 2, Full Time - Brockport location.

Preferred Qualifications:

• Excellent communication and interpersonal skills.
• Excellent organizational skills, ability to prioritize work.
• Proficient in Microsoft Office and software such as Banner, NEOED, Business Intelligence, EagleMart
• Ability to use or learn to use College online resources
• 1-year experience in an administrative assistant position at SUNY Brockport
• Associate's degree or equivalent experience

ADDITIONAL INFORMATION

Work Schedule:

40 hours/week: Monday - Friday 8:00am - 4:00pm
Benefits:
Benefits eligible. Find out more about benefits at Careers@Brockport.
Application Instructions:
This position is not eligible for visa sponsorship.

Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by November 14, 2025.

Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position.


Background Investigation Statement:
All applicants are subject to a pre-employment background check.

Pre-Employment Drug Testing:
Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver's license with passenger endorsement.

Non-Discrimination Statement/Equal Employment Opportunity/Affirmative Action Employer:
SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

Diversity Statement:
SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.

Reasonable Accommodations:
SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at tgouger@brockport.edu. Determinations or requests for reasonable accommodation will be made on a case-by-case basis.

SUNY Brockport is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University.



To apply, please visit https://www.schooljobs.com/careers/brockport/jobs/5128316/administrative-assistant-2-college-of-arts-and-sciences-deans-office

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