Director of Auxiliary Finance

Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!

Who We Are

The University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking a Director of Auxiliary Finance to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students. The work location for this position is on-site/hybrid. This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.

At the base of the Rocky Mountains, Colorado Springs is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery--a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.

Salary Range: $103,500 - $121,856 annually. Compensation will be commensurate upon experience and qualifications.

Benefits at a Glance

At UCCS, our employees are our most valued asset. We're proud to offer:

• Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.
• Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.
• Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.
• Further Your Education: Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.
• Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.
• Want to know your total compensation? Use our calculator to get the complete picture!

Summary

The Director works within the Controller's Office and is responsible for the financial management, business services, and operational efficiency of the campus Auxiliary Enterprise Units. This role involves leading all aspects of budgetary planning, financial reporting, and fiscal compliance while aligning program activities with the University's strategic goals. The Director is a fiscal expert, ensuring sound financial practices and providing detailed analysis to support strategic decision-making. The role includes managing resources, monitoring financial performance, and ensuring compliance with university, state, and federal financial policies.

Essential Functions

The duties and responsibilities of the position include, but are not limited to:

1. Financial Oversight:
   • Develop, manage, and oversee all program budgets, including general, auxiliary, gift, and grant funds.
   • Work collaboratively with the Budget Office and department directors to forecast student fee revenues based on enrollment and fee increases, develop student fee proposals and annual housing, parking and meal plan charge proposals.
   • Formulate spending plans to optimize resource allocation, respond to budget adjustments, and ensure the program's financial stability.
   • Implement strategic efficiencies within the department and support sustainability efforts in all functions.
   • Serve as lead administrator and data manager for auxiliary point of sale and software systems and ensure data is properly transferred and recorded to the system of record.
2. Fiscal Compliance and Audit Readiness:
   • Ensure all program financial activities comply with generally accepted accounting practices, university policies, state, and federal regulations, including CU APS 4014 on fiscal roles and responsibilities.
   • Serve as the primary point of contact for the Controller on internal and external audits, implementing recommendations and ensuring ongoing readiness for audits.
   • Approve and oversee financial transactions, including payment vouchers, procurement requests, travel reimbursements, and account reconciliations.
   • Monitor cash handling control procedures for all financial transactions passing through auxiliary operating systems.
3. Strategic Financial Planning:
   • Collaborate with division leadership to develop strategic financial plans aligning with short-term and long-term goals.
   • Conduct financial modeling, forecasting, and analysis to inform strategic decision-making and resource allocation.
   • Monitor financial performance against objectives, identifying variances and recommending corrective actions.
   • Develop and implement comprehensive revenue generation strategies aligned with the department's objectives and financial targets. Analyze market trends, benchmark performance against industry standards, and identify new revenue opportunities to drive growth and competitiveness.
   • Establish and monitor key performance indicators (KPIs) to track financial performance, measure the effectiveness of revenue generation efforts, and make data-driven decisions.
   • Analyze complex data, such as retail sales, service demand, and utilization across the University for data driven decision making. Develop and utilize appropriate business models to create and maintain self-supporting and income-producing business practices.
   • Analyze price proposals, and other vendor data to determine reasonableness of prices; Assess contractor service value and product/service reliability relative to cost and customer service; review and interpret contract provisions to achieve cost efficiencies and reductions where feasible; coordinate acquisition alternatives, as appropriate.
4. Grant and Fund Management:
   • Provide comprehensive oversight for all post-award financial management of federal and non-federal grants, including budget tracking, expense verification, and compliance.
   • Review and approve grant expenditures, ensuring they adhere to the terms of funding agreements and sponsor requirements.
   • Coordinate with faculty and staff to develop budgets and manage resources effectively for sponsored research projects.
5. Financial Reporting and Analysis:
   • Lead the preparation of monthly, quarterly, and annual financial reports, including variance analysis, forecasting, and budget performance.
   • Provide regular financial updates to leadership, highlighting areas of concern and opportunities for improved financial management.
   • Create and perform comprehensive analyses and modeling to support strategic decision-making.
6. Internal Controls and Risk Management:
   • Develop, implement, and monitor internal controls to safeguard university assets and ensure accurate financial reporting.
   • Evaluate financial processes, make risk mitigation recommendations, and improve internal controls, efficiency, transparency, and accountability.
7. Stakeholder Engagement and Financial Consultation:
   • Act as a financial advisor to program stakeholders, providing expert guidance on budget management, financial policies, and procedures.
   • Engage with university financial offices, including the Controller's Office, to ensure compliance with all fiscal policies and to facilitate continuous improvement in financial practices.
8. Training and Development:
   • Provide training to program staff and faculty on financial policies, procedures, and best practices to ensure fiscal responsibility and accountability.
   • Well-versed in university fiscal policies, compliance regulations, and financial systems.

Tentative Search Timeline

• Priority will be given to applications submitted by: April 6, 2025.

• Potential interview dates: April 9, 2025 - April 17, 2025.

• Potential start date: May 5, 2025.

All employees of the University of Colorado Colorado Springs (UCCS) are required to complete training on policies and procedures administered by the Office of Institutional Equity (OIE), under the supervision of the Associate Vice Chancellor of Institutional Equity/Title IX Coordinator. Required training includes: understanding and reporting conduct prohibited by the sexual misconduct, protected class nondiscrimination, and conflicts of interest in cases of amorous relationships policies, related retaliation, and compliance with accommodations regarding disability, pregnancy or related conditions, and religion. All employees are also designated as "responsible employees" and are required to report conduct prohibited under these policies, and student disclosures of pregnancy or related conditions directly to the OIE and to provide OIE's contact information to any student disclosing pregnancy or related conditions. More information is available at: Policies and Resolution Procedures | Office of Institutional Equity (uccs.edu).

Qualifications

• Education: A bachelor's degree in finance, Accounting, Business Administration, or a related field is required.
• Experience:
  • Significant experience holding progressively responsible positions in accounting.
  • Demonstrated experience in fund accounting and GASB accounting rules in Higher Education is desired.
  • Experience building financial models, reports for executive management, and analyzing large data sets.
  • Demonstrated track record in overseeing large, complex budgets.
  • Expertise in developing and implementing internal controls and audit procedures.
  • Supervisory experience over a large and diverse team, including direct supervision and performance management.

UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices.