1. Prepares and manages a high volume of correspondence, reports and documents. 2. Supervises a secretary/receptionist and assigns work on behalf of Executive Leadership and other professional staff in the office of Executive Leadership. Serves as office manager, oversees and coordinates all clerical and facilities needs. 3. Screens, directs and responds to all inquiries or correspondence by obtaining and furnishing information. 4. Provides appropriate information when necessary during periods of Executive Leadership's unavailability. 5. Oversees the organization and coordination of meetings, conferences, events, travel, etc. 6. Manages and monitors technology needs, conducts inventory and assesses system requirements 7. Assists in reviewing and implements University and departmental policies as they pertain to the administrative functions. 8. Serves as primary contact between the Executive Leadership's office and other offices and staff and faculty. 9. Implements and maintains complex office systems. 10. Manages complex schedule and calendar for Executive Leadership and the office. 11. Arranges and prepares agenda/materials for meetings, conferences, events, etc. 12. Prepares and collects documents and materials for meetings. 13. Interacts with staff at all organizational levels to gather information and/or provide requested information. 14. Oversees on boarding activities for new staff members. Supports recruiting and other related efforts. 15. May perform other duties as assigned.

Required Skill/ability 1:  Demonstrated ability and flexibility, in a high pressure, fast paced and complex environment, to manage multiple, time sensitive assignments with the capacity to independently prioritize work with strong attention to detail. Proven ability to accomplish projects and assignments with strict deadlines.

Required Skill/ability 2:  Proven ability with logistics and travel coordination. Demonstrated skills with organizing files, correspondence and documents and ability to recommend and implement systems to enhance related systems and technology.

Required Skill/ability 3:  Superior interpersonal skills and ability to interact with University leaders, faculty, staff, students, alumni and dignitaries with a highly professional demeanor and strong customer service skills. Exceptional written, oral and electronic communication skills.

Required Skill/ability 4:  Demonstrated computer skills and experience with Microsoft Office suite. Demonstrated ability with other systems and technology to improve administrative efficiency. Ability to learn new computer skills and systems.

Required Skill/ability 5:  Demonstrated ability to collaborate effectively. Desire and aptitude for learning new concepts and skills. Ability to often work non-traditional and/or extended hours.

Preferred Education:  Proven experience in senior-level and fast-paced academic administration or comparable executive setting. Proven experience working at Yale, specifically in an academic department or working with faculty members. Proven experience with complex calendaring for executives or faculty.

Work Week:  Standard (M-F equal number of hours per day)

Posting Position Title:  Senior Executive Assistant

University Job Title:  Senior Executive Assistant - FAS Dean's Office

Preferred Education, Experience and Skills:  Proven experience in senior-level and fast-paced academic administration or comparable executive setting. Proven experience working at Yale, specifically in an academic department or working with faculty members. Proven experience with complex calendaring for executives or faculty.

Bachelor's degree in business administration or a related field and a minimum of five years of related experience including two years of demonstrated leadership, project or process management and/or supervisory experience; or an equivalent combination of education and experience.

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