The position requires a candidate that is highly skilled and able to demonstrate responsibility, autonomy, initiative and judgment, professionalism, poise, and the maintenance of confidential and sensitive information. The position directly supports the Director of the Master’s and Certificate Programs (Education Administration K – 12, Supervisor of Curriculum and Instruction, Supervisor of Pupil Personnel Services, Supervisor of Single Subject, Superintendent’s Letter of Eligibility) and the Special Education Programs (Special Education Dual certification pathway, Master’s PreK-12, and Master’s ABA).
DUTIES AND RESPONSIBILITIES:
Education Administration:
Assist the Program Director (PD) with all program matters providing organizational and clerical support.
Arrange conference and professional travel.
Track all program inquiries, leads and applicants.
Communicate with applicants in SLATE (our admissions tool for enrollment management) the program features via email and phone, maintain accurate records, follow up on any missing materials including the graduate deposit, and create applicant files.
Serve as an advisor to students, explaining university policies and procedures, completing university forms, tracking academic progress and student course selection.
Prepare a plan for students to complete full degree and the certification only programs.
Assist the Program Director in the preparation for our CAEP Accreditation and PDE Program Review by collecting, organizing and entering electronic data for the Building Level, District Level and Superintendent’s Letter of Eligibility Programs.
Assist the Program Director in the preparation for our CAEP Accreditation and PDE Program Review by serving as editor of program narrative for the Building Level, District Level and Superintendent’s Letter of Eligibility Programs.
Knowledge of accreditation and state certification would be beneficial.
Understand and enter data in Duquesne’s system for tracking student learning outcomes, the WEAVE-Online assessment software.
Review and update course schedules each term, understanding the cycle of courses offered and adjunct needs. Contact adjuncts for availability.
Maintain the program Canvas site and the LiveText/Via electronic portfolio site.
Update the listserv site with new graduates’ emails.
Review with Program Directors and revise Program Resource Manual yearly.
Order all catering and plan program events.
Participate in program meetings, record minutes and follow up on action items.
Manage procurement card and related purchases.
Coordinates and executes yearly marketing and recruitment strategies.
Special Education:
Assisting the Program Director(s) with all program matters.
Maintain records for the Special Education Minor for the OT/SLP students, send application to faculty for review and sending out acceptance or declination letters.
Managing course schedules.
Participate in program meetings, record minutes and follow up on action items.
Assisting Program Director in preparation for CEC, CAEP and PDE program approval as well as ALOHA reports in WEAVE, entering data and outcomes for all programs.
Collect assessments and dispositions each semester and track for accreditation.
Conduct yearly review for exiting Ph.D. students.
Collect candidacy application for all master’s students and send to faculty to review.
Create surveys in Qualtrics for student, site and supervisor evaluations, gather data, and prepare reports as needed each semester as well as collect the data for PDE. Manual preparation and data input in JE.
Maintain our Via electronic portfolio site, updating courses and rubrics each semester.
Maintain the Special Education Program Canvas site, updating forms, candidacy documentation for each student as well as creating and deploying the orientation quiz each semester.
Slate – process applications, schedule interviews and send out acceptance or declination letters.
Coordinates and executes yearly marketing and recruitment strategies.
Applied Behavior Analysis:
Assist the Program Director (PD) with all program matters providing organizational and clerical support.
Support Master’s students as they navigate application procedures and obtain clearances for field placements in collaboration with other departments.
Arrange conference and professional travel for PD.
Manage course schedules in liaison and supervision of the PD.
Assist PD in preparation for program verification and accreditation needs (ABAI, LBS, PDE-based courses etc., CAEP aligned courses).
Collect student assessments and dispositions each semester and create summary reports for PD to review and follow-up on.
Track data as assigned by the PD for program verification, accreditation and annual review requirements.
Collect candidacy applications for all master’s students and send to PD and/or faculty for review and assessment.
Create and monitor practicum ABA and field supervisor evaluations, and prepare reports each semester for verification, accreditation programs and PDE needs.
Use Slate by monitoring site, communication applications to PD, process applications, schedule interviews for prospective students, and send out acceptance or declination letters as approved by the PD.
Edit and update student handbooks as needed in liaison with PD.
Attend all program meetings, record notes, and follow-up on all assigned action items as assigned.
Act as the first line of contact for prospective students, connect interested ABA students to PD for additional information as needed.
Coordinates and executes yearly marketing and recruitment strategies.
General:
Assists with planning and implementation (including attendance) of SOE sponsored events such as freshman orientation, UG school sponsored student activities, hooding ceremony and SOE commencement activities.
Completes other duties as assigned.
REQUIREMENTS:
Minimum qualifications:
High school diploma.
Experience with professional certifications and accreditation reporting.
Preferred qualifications:
Associate’s degree from an accredited institution.
Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:
Strong attention to detail
Excellent oral and written communication skills
Outstanding organizational and interpersonal skills
Experience using Microsoft Word, Excel, PowerPoint, Adobe, and other software packages
Willingness and ability to learn new technologies relevant to the position
Ability to work in a complex and often time-sensitive environment
Excellent rapport and professionalism with people
Professional, public-facing commitment to customer service and to the educational development of students
Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).
Ability to establish and maintain effective working relationships with the University Community.
Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.
Duquesne University, a private, Catholic institution, prides itself on being mission-centered and mission-driven. Our employees contribute to our culture of academic excellence and our mission of serving God by serving students. In turn, they enjoy a supportive working environment that values individual talents, encourages teamwork and rewards accomplishments.
A nationally ranked top-tier university, Duquesne has established a legacy of excellence in liberal and professional education. Our 14:1 student-faculty ratio allows our students to work closely with expert faculty. Duquesne has also won accolades and recognition among the nation’s top 20 small research schools for our research initiatives and faculty productivity.
Situated on a 50-acre campus within the city, Duquesne provides a small-town feel in an urban setting. The Pittsburgh region offers a variety of cultural, education and professional opportunities, as well as a safe and affordable lifestyle.
We strive to attract, recruit and retain a dynamic, diverse workforce. Our employees benefit from an array of campus resources that provide convenience and cost savings, including a variety of dining options, a full-ser...vice Starbucks, a retail bank and credit union, a fitness center and year-round wellness programs and onsite parking. Employees also may take advantage of the many educational, cultural and sporting events sponsored by the university.