Clerk IV, TRIO Upward Bound and Talent Search Location: Lynn, MA Category: Clerical/Office Support Posted On: Fri Nov 22 2024 Job Description:
Clerk IV, TRIO Upward Bound and Talent Search

Grade 13, AFSCME Unit position, 37.5 hours/week

Campus Location: Lynn

SALARY: $1,803.41 biweekly, ($46,888.66 per year) with fringe benefits. An appointment made from outside the bargaining unit (AFSCME) must start at this salary, step #1 of the range or as adjusted in accordance with the AFSCME collective bargaining agreement. Full time benefited employees at North Shore Community College are eligible for a comprehensive benefits package offered through the Commonwealth of Massachusetts. Click HERE for a highlight of these benefits.

TRIO UPWARD BOUND

Upward Bound is an intensive, year-round college-preparatory program. Our mission is to assist low-income, first-generation college bound high school students in the successful completion of secondary education and prepare them academically and socially for enrollment and completion of higher education. This is accomplished by providing participants with rigorous and nurturing academic courses; tutoring services; college-preparatory workshops; academic, college, and financial aid advising; career exploration; leadership opportunities; and cultural enrichment. Upward Bound offers services to students through an after-school program and monthly cohort meetings at North Shore Community College during the school year and a five to six-week academic program during the summer; including a two-three-week residential component.

TRIO TALENT SEARCH

The Talent Search program is a partnership between NSCC and Lynn Public Schools (LPS). The program identifies and assists individuals from disadvantaged backgrounds who have the potential to succeed in higher education. The program provides academic, career, and financial counseling to its participants and encourages them to graduate from high school and continue on to and complete their postsecondary education.

GENERAL STATEMENT OF DUTIES:

The UB and TS Program Clerk is a dynamic team-player who provides general clerical support to the program director, program counselors, tutors, and assists with data entry, clerical and organizational needs of both programs.

ESSENTIAL FUNCTIONS:

• Process all necessary program paperwork and electronic records, including but not limited to: contracts, purchase orders, student hours and stipend reports, applications, travel forms, brochures/flyers, and certificates.
• Assist in executing correspondence from the Upward Bound and Talent Search programs to students, parents, schools, etc.; proofread and edit documents.
• Maintain the program databases (Blumen), including student information/records and data relevant to external agencies.
• Assist the director with preparing the Annual Performance Reports.
• Assist with the hiring and supervision of summer assistants and academic year work-study office assistants.
• Assist with the planning and facilitation of the UB summer program, including but not limited to:
  • Processing hiring paperwork;
  • Processing applications;
  • Reserving rooms and copying and collating handouts for orientations, trainings, and classes;
  • Coordinating campus logistics for the residential stay;
  • Reserving buses for activities during residential component (M-F and weekends).
  • Chaperone college tours and cultural activities as needed.
• Attend all staff meetings, and prepare/distribute meeting notes as grant documentation.
• Maintain and organize program paper and electronic files and program supplies.
• Monitor supplies and re-order needs.
• Reviews student forms for accuracy and checks student files for completion.
• Assists advisors with arrangements for college visits, including transportation and food.
• Post updates/content to the program's social media accounts.
• Maintain and expand positive working relationships with UB and TS students.
• Maintain and expand positive working relationships with NSCC staff and departments that collaborate with the Upward Bound and Talent Search Programs.
• Attend professional development.
• Perform related duties as assigned.

The Human Resource Division Classification Specification for this position is available at http://www.mass.edu/forfacstaff/classificationspecs/classspecs-pers.asp or in the Human Resources Department.

SUPERVISION RECEIVED: Reports to the Assistant Dean of Postsecondary Transition Program

Job Requirements:

• Associates Degree, or equivalent experience, required.
• Proficiency in Microsoft Office Suite and data entry required: Excel, Word and Access.
• Strong computer skills, comfort with technology, and demonstrated accuracy with data entry.
• Excellent customer service, interpersonal communication, preferable in a multicultural work setting.
• Demonstrated ability to interact with students and outside agencies to resolve problems.
• Ability to occasionally travel between campuses as necessary.
• Candidates will be required to pass a CORI/SORI and/or a National background check as a condition of employment.

PREFERRED QUALIFICATIONS:

• Strong knowledge of the community college system working with individuals of diverse backgrounds.
• Knowledge of Banner or other integrated student database systems preferred.
• Experience with federal TRIO programs
• Bilingual Spanish is preferred.

Additional Information:
North Shore Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran status, genetic information, pregnancy or related conditions, gender identity, sex characteristics, sex stereotypes or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits Sex-Based Harassment. Inquiries or complaints concerning discrimination, harassment, or retaliation shall be referred to the College's Title IX Coordinator, Affirmative Action and Compliance Officer Nick Royal, at nroyal@northshore.edu, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act, which can be found on the disclosure page of the College's website by clicking here.
Closes:

To apply, visit http://nscc.interviewexchange.com/jobofferdetails.jsp?JOBID=183369





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