Financial and Administrative Officer

Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Accounting and Finance
Salary: $81,500 - $150,100
Full/Part Time: Full-time(100%)
Organization: College of Humanities Arts & Social Sciences
Department: Cindy Williams
Application Deadline: Open Until Filled

Position Information:
The Financial and Administrative Officer for the Departments of Creative Writing, Dance, Music, Theatre, Film and Digital Production, Palm Desert Low-Residency MFA, the Theatre Facilities Unit (TFU) and the Performing Arts Administration (PAA) reports to the Divisional FAO for CHASS with a dotted line reporting to the five Department Chairs. This position is responsible for providing management, coordination and oversight of the daily operations of the four independently operated Academic units including managing access control to all spaces, payroll, reconciliation, reporting, budget approvals for the Palm Desert Low-Residency MFA, payroll review, purchasing approvals for the Theatre Facilities Unit (TFU) and one Administrative support unit, including financial, human resources, academic support, contracts and grants, facilities management and other operational matters. The Departments of Creative Writing, Dance, Music and Theatre, Film and Digital Production academic personnel include 49 tenure track faculty; 55 other academic appointments (including Visiting Professors, Professor Researchers, Continuing Lecturers, pre-six Lecturers, and Teaching Assistants; and 6 professional production staff. The Performing Arts Administration has 7 staff employees. Facilities/Equipment/Instrument oversight includes: 52,000 sq. ft. of space in various locations, specialized studio space and special collections (instructions, costumes, and lab equipment) totaling more than $3.5 million. The departments offer undergraduate and graduate degree programs and public concert/performance events annually. The total operating budgets for the 5 departments and Theatre Facilities Unit is over 10 million. This position manages business, accountability, stewardship, publicity and support functions in the Departments to achieve Department and CHASS goals and objectives in meeting the mission of the University. Has significant responsibility to organize work to achieve broadly stated goals for the departments. Identifies objectives, develops strategies and policies, and functions with a high degree of autonomy.

This position is eligible for a hybrid remote work schedule.

The full salary range for the Financial and Administrative Officer is $81,500 - $150,100. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements:
Requirements

Educational Requirements

Bachelor's degree in related area and/or equivalent experience/training.

Required

Experience Requirements

6 - 10 years of related experience.

Required

Experience in budget development and management using on-line financial, payroll, personnel, and purchasing systems, as well as contract and grant administration.

Required

Previous supervisory/managerial experience.

Preferred

Special Conditions
Special

Travel Outside of Normal Business Hours

Required

Minimum Requirements

Solid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management within labor contract(s) and personnel policy.

Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.

Demonstrated skills in employee supervision and HR administration.

Interpersonal skills to effectively motivate others.

Solid knowledge of common organization-specific and other computer application programs.

Solid organizational and customer service skills to effectively manage multiple priorities.

Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.

Solid skills to quickly evaluate complex issues and identify resolution.

Ability to develop policies and procedures to ensure accountability in all aspects of departmental administration.

Excellent written communication skills, including the ability to compose business correspondence, edit, and use correct spelling,
punctuation and grammar.

Ability to function independently and take responsibility for results; organize workload with close attention to detail; manage
multiple tasks and timelines; and maintain strict confidentiality.

Knowledge of employment laws, union contracts, and ability to interpret UC personnel policies.

Extensive knowledge of and demonstrated experience with Microsoft Office and common desktop/web applications in relations
to on-line accounting, spreadsheets and data base management systems.

Preferred Qualifications

Extensive knowledge of University policies, procedures, and common practices.

Management experience in an academic environment.

Knowledge of University policies and procedures, with ability to process all financial transactions on UCRFS and appropriate
feeder systems.
Working experience in the disciplines of Creative Writing, Dance, Music, Theatre, Film and Digital Production and/or Performing Arts.


Additional Information:
Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  


• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  


• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  


• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  


• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  


• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details:
Job Description Details

General Information
ADMIN SUPV 2 007375 23 Cindy Williams Tanya Wine

Positions Directly Supervised
Job CodeTitleFTE

004723

BLANK AST 2

1

004722

BLANK AST 3

4

007708

FINANCIAL ANL 2

1

004574

STDT SVC ADVISOR 2

1

Generic Scope
Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration. Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives.

Custom Scope
Responsible for supervising the administrative services of a large academic department within a school OR college OR non-academic department (program). Typically reports to a manager. Administrative services include all or some of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and/or human resources. Supervises support and/or professional staff.

Department Custom Scope
The Financial and Administrative Officer for the Departments of Creative Writing, Dance, Music, Theatre. Film and Digital Production, Palm Desert Low-Residency MFA, the University Theater, and the Performing Arts Administration (PAA) reports to the Divisional FAO for CHASS with a dotted line reporting to the five Department Chairs. This position is responsible for providing management, coordination and oversight of the daily operations of the four independently operated Academic units including managing access control to all spaces, payroll, reconciliation, reporting, budget approvals for the Palm Desert Low-Residency MFA, payroll review, purchasing approvals for the University Theater, and one Administrative support unit, including financial, human resources, academic support, contracts and grants, facilities management and other operational matters. The Departments of Creative Writing, Dance, Music and Theatre, Film and Digital Production academic personnel include 49 tenure track faculty; 55 other academic appointments (including Visiting Professors, Professor Researchers, Continuing Lecturers, pre-six Lecturers, and Teaching Assistants; and 6 professional production staff. The Performing Arts Administration has 7 staff employees. Facilities/Equipment/Instrument oversight includes: 52,000 sq. ft. of space in various locations, specialized studio space and special collections (instructions, costumes, and lab equipment) totaling more than $3.5 million. The departments offer undergraduate and graduate degree programs and public concert/performance events annually. The total operating budgets for the 5 departments and Theatre Facilities Unit is over 10 million. This position manages business, accountability, stewardship, publicity and support functions in the Departments to achieve Department and CHASS goals and objectives in meeting the mission of the University. Has significant responsibility to organize work to achieve broadly stated goals for the departments. Identifies objectives, develops strategies and policies, and functions with a high degree of autonomy.

Key Responsibilities:
Key Responsibilities DescriptionPercent Time

Participates in the creation, maintenance and reporting of operational and budget processes, academic and/or staff FTE, finance, human resources and space planning.

• reconciliation, purchasing, travel reimbursement, financial planning, contract and grant administration, sales and service, etc.), the MFA Palm Desert campus
  reconciliation, purchasing approval, reporting, non-travel and travel reimbursement approval and all fund administration, the University Theater payroll review, purchase order review and approval along with those in Performing Arts Administration. Ensure that departmental and extramural accounts are properly monitored, fiscal controls are in place, and monthly financial reports are provided to the department chair that detail the status of department funds. This also includes overseeing and managing all access control to spaces for students, faculty and staff.
  

30%

Participates in the development and monitoring of policies and procedures for departmental operations.

15%

Selects, develops, and evaluates personnel to ensure the effective and efficient operation of the function.

• 10%
  
  
  To apply, visit https://jobsportal.ucr.edu/jobs/34770003
  
  
  
  
  
  
  
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