This recruitment will be used to fill one full-time Administrative Program Specialist position for the Food Science and Technology Department at Oregon State University (OSU).
The Administrative Program Specialist supports the Department of Food Science and Technology (FST) academic programs through coordination and administrative support of the graduate and undergraduate programs.
FST is home to more than 90 undergraduates and over 45 graduate students and this position is central to the success of the students and FST academic programs. The incumbent is the primary point of contact between FST and the Graduate School, Scholarship Office, Registrar and Scheduling Desk, handling daily issues for and with students, programs and faculty. The incumbent supports students though the academic life-cycle and thus must maintain and communicate in-depth knowledge of FST academic programs, requirements, and OSU policies to support students' successful completion. The incumbent works closely with FST undergraduate academic advisor and undergraduate and graduate committee chairs, is an active participant and supports departmental academic committees, and works as part of the office team in support of the department and department head. The incumbent is responsible for establishing, managing, and coordinating scholarship administration, and collaborates with many OSU and college academic offices to carry out the duties of the position. This position manages ongoing student/alumni record keeping and tracking data for the department.
College of Agricultural Sciences (CAS) faculty are committed to enhancing student success by engaging students in quality academic, research, internships, global studies, and other experiential learning opportunities. There is an expectation that, as part of your role in the college, you embody and advance the principles and practices conveyed in the CASCARE Commitment document.
Oregon State University is committed to creating and maintaining compassionate and inclusive learning and working environments for all learners, visitors and employees. We envision collaborative community environments that enhance civility and embrace diversity. All employees are responsible for achieving this commitment. This commitment includes, but is not limited to, complying with Civil Rights and Language Access regulations. In addition, this individual will design, develop, maintain and/or carry out Extension programs to ensure that educational programs and outreach activities serve diverse populations, including those that have been historically marginalized/excluded from participation.
Please visit the following webpages for more information on our commitment to inclusive excellence:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience.
Requirements :
Ability to establish and maintain complex departmental programs and operations and apply policies, procedures, rules and regulations within a team environment.
Documented experience working independently and collaboratively.
Demonstrated regard for confidentiality, discretion, and diplomacy.
Demonstrated customer service focus, responsiveness to requests and problem-solving abilities.
Excellent communication and interpersonal skills.
Demonstrated ability to manage time effectively: meet deadlines, set priorities, manage and track multiple projects/activities/deadlines tasks, make effective decisions and work independently.
Proficient with word processing, spreadsheet and database software, and interactive web programs.
A demonstrable commitment to promoting and enhancing diversity.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Type:
Work is performed at a computer approximately 75% of the time. Workstation is located in a busy office with frequent interruptions. Will provide building tours for visitors. May work evenings to manage industry/company visits. Hybrid remote schedule is possible with approval from supervisor.
Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon's natural wonders. Oregon State University has always been a place with a purpose - making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state's Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon's leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State's impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension off...ices, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon, State has a presence in every one of Oregon's 36 counties, with a statewide economic footprint of $2.06 billion. Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology. Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose - making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visit http://www.ohsu.edu/xd/about/index.cfm.The 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.