Assistant Vice Chancellor and Chief of Staff (On-site)

University of California Merced


Job ID: 72358
Location: Merced
Full/Part Time: Full Time


Hiring Range
The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on final candidate qualifications and experience. The budgeted salary range that the University reasonably expects to pay for this position is $130,000 - $160,000.

Job Closing Date

This position is campus-based with estimated necessary travel for training, development or other Student Affairs events of 5%.

This position will remain open until a robust pool of applicants is achieved with a first review tentatively scheduled for October 1, 2024 (earliest possibly closing date).

To complete your application package: please attach your Statement of Contributions to Diversity and Inclusion to your resume or CV.

Statement of Contributions to Diversity and Inclusion - Pursuant to the UC Merced's vision for cultivating a diverse, equitable, and inclusive community, the search committee is asking all final candidates moving forward to address how their past and/or potential contributions might serve to advance UC Merced's commitment to creating and maintaining a positive environment that promotes and develops others from a variety of personal experiences, values, and worldviews that arise from differences of culture and circumstance. The link to our website provides resources and tools to help you write your statement. https://hr.ucmerced.edu/hr-units/talent-acquisition/contributions-diversity-statement


About UC Merced

The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.

The Merced 2020 Project, a $1.3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.

The university's mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.

The course of UC Merced's evolution is piloted by a long-range strategic plan. Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.

About the Job

The Assistant Vice Chancellor & Chief of Staff reports to the Vice Chancellor for Student Affairs and Engagement and serves as the senior aide to the Vice Chancellor. In serving as the AVC & Chief of Staff, the incumbent serves as key strategist and advisor to the Vice Chancellor on matters of strategic planning, resource allocation, personnel, processes and policy and is responsible for continuous and integrated improvements on all such matters. On behalf of the Vice Chancellor, the Senior Advisor liaisons on high-level strategy and initiatives with key campus partners, including Planning & Budget, Human Resources, Risk Services, Audit & Compliance, Procurement, Information Technology, External Relations and Communications.

The position supports the efforts of the unit leads with the coordination of budget and human resource activities of more than 20 distinct units with more than 300 employees and a combined operational budget of more than $50MM. The Divisional budget is composed of a varied mix of restricted and flexible funds including general funds, tuition, auxiliary income, grant funding, student fees and philanthropic donations. The AVC & Chief of Staff serves as a delegated authority to the Vice Chancellor on a wide range of matters in his/her absence, including matters of budget, finance, personnel, and other general business operations. The Senior Advisor represents the Vice Chancellor and the Division on institutional committees. The Senior Advisor is empowered to make decisions on behalf of the Vice Chancellor and is charged to ensure the success of key organizational objectives.

Independently responsible for the assessment of inquiries and initiatives directed to the Vice Chancellor, determines the proper course of action for such requests and delegates to the appropriate individual for resolution. Coordinates the Vice Chancellor's day-to-day agenda and works closely with the Executive Assistant to ensure efficient operations within the Office of the Vice Chancellor. As part of the Student Affairs Senior Leadership team, the AVC & Chief of Staff will be on a monthly on-call rotation.

Key Responsibilities:

1. On behalf of the Vice Chancellor, consults with other senior leaders and departmental directors on strategic matters impacting the Division, the institution, its staff and its students. Analyzes and summarizes key items that come before the Division, assessing items for short- and long-term implications at the institutional, Divisional and unit level and makes recommendations directly to the Vice Chancellor. Oversees analysis and policy development for issues and processes.

2. The AVC & Chief of Staff will have coordinating oversight for operational, administrative and personnel policies and procedures within the Division. These activities include recruitment, retention, promotion, talent identification, development, and performance management. In this capacity, the AVC & Chief of Staff manages a number of highly confidential activities. The Senior Advisor will undertake continuous review of processes and procedures to be certain Divisional activities align with institutional objectives and makes recommendations to improve efficiency and consistency.

3. Responsible for coordination of items referred to the Vice Chancellor's Office. Routes items to the appropriate entity or works directly with the Vice Chancellor to ensure timely and efficient response. Coordinates elements of the Vice Chancellor's correspondence (including on-line) and day-to-day agenda. Regularly engaged in review of highly confidential matters.

4. Represents the Vice Chancellor on institutional committees and, as appropriate, is delegated signature authority in the Vice Chancellor's absence.

5. Provides administrative leadership on initiatives, including the design and management of projects and programs, integral to student success. Coordinates Divisional events and activities, working with other staff in the division, including but not limited to the annual All Staff Meeting, workshops and professional development programs, and senior level searches.

6. Provides risk assessment and mitigation analyses at both the Divisional and unit level, including coordination with key campus stakeholders (Risk, Internal Audit, Human Resources, Budget) to develop and maintain appropriate controls.

*LI-RM1


Qualifications

Bachelor's degree in related area from an accredited institution (required); and/or

Advanced degree such Master's, PhD or EdD in higher education or related field of study from an accredited institution (preferred); and

A minimum of 7 years of progressively responsible career path or related experience developing a variety of initiatives and programs within Higher Education or similarly complex organization (required).

Critical Knowledge, Skills and Experience:

Advanced knowledge of the organization's processes, protocols and procedures.

Advanced skills in short- and long-range planning, program and project management, facilitation and collaboration.

Sound strategic thinking and consulting skills in guiding the organization toward workable strategies and solutions.

Proven ability to focus on priorities, strategies, and vision.

Advanced ability to coach, facilitate and influence people at all levels.

Advanced ability to build and maintain relationships with a broad range of staff and members of the community.

Knowledge of common organization-specific and other computer application programs.

Financial analysis and reporting techniques.


Background Check

CANRA (U13): Mandated Child Abuse Reporter

Credentials Verification (U06): For clinical practitioner

Criminal history check (U02): Satisfactory completion of a criminal history background check

Driver's License (U08): Must maintain valid CA DL, a clean DMV record and enrollment in DMV Pull-Notice Program

Form 700 (U16): Statement of Economic Interest Filer


Policy Statement

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

Equal Employment Opportunity:
The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy. UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above. We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community. When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.

Vaccination Program Policy:

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is 14 days after their first date of employment.

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/

To apply, please visit: https://careerspub.universityofcalifornia.edu/psp/ucm/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=25&JobOpeningId=72358&PostingSeq=1







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About University of California Merced

UC Merced is the first new American research university built in the 21st century, with a mission of research, teaching and service. The campus opened Sept. 5, 2005, in the San Joaquin Valley. The university is about an hour north of Fresno, two hours south of Sacramento, two hours southeast of San Francisco and the Silicon Valley, and 90 minutes west of Yosemite National Park. The University of California, Merced, is the newest of the University of California system’s 10 campuses. With over 9,000 undergraduate and graduate students (https://cie.ucmerced.edu/analytics-hub/student-statistics), UC Merced is committed to interdisciplinary excellence in research and teaching as well as to diversity, equity and inclusion. Ranked as one of the best public universities in the nation by U.S. News and World Report, UC Merced provides outstanding educational opportunities to highly qualified students from the heart of California, the nation, and abroad. The campus has special connections to nearby Yosemite National Park; is on the cutting edge of sustainability in construction and design; and supports the economic development of Central California. The Merced 2020 Project doubled the phys...ical capacity of the campus, and enhanced academic distinction, student success, and research excellence (https://merced2020.ucmerced.edu/). The University of California, Merced is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. This includes the University of California Policy on Vaccination Programs: https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy.

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