Provides oversight and leadership for STEM Choose Ohio First Scholarship Program (COFSP) and activities relating to all scholarships for the College. Organizes a set of activities that supports the recruitment and enrollment of high-quality STEM students for the COFSP, such as leading outreach efforts and aligning those with the scholarship program. Ensures the day-to-day functionality and assists administrators in the general oversight of the assigned area?s operations and services as related to any assigned program, initiative, or objective. Works under general supervision and may make some work procedural decisions which do not contravene policies; generally, determines work sequences (which task comes first) within any department/divisional guidelines.

Essential Functions and Responsibilities: Ensures the day-to-day functionality and assists administrators in the general oversight of the assigned area?s operations and services as related to any assigned program, initiative, or objective. Directs and/or coordinates daily tasks related to one or more assigned components of a department?s/division?s overall programs and/or services. 

Prepares reports and other information/documentation to assist the supervisor in strategic planning of the assigned area. 

Regularly communicates with supervisor and other staff, including student workers, as required or needed in the completion of daily tasks in support of the department?s/division?s overall goals and objectives. 

Prepares and maintains accurate records of daily tasks in accordance with the department?s/division?s (or University?s) policies and procedures and assures timely communication with supervisor, staff, and students where appropriate. 

Remains informed of current developments and procedures pertinent to duties; participates in staff development activities; attends meetings, conferences, and other events. Performs other related duties as assigned and/or required.

Manages the College of STEM?s participation in the Choose Ohio First Scholarship Program (COFSP) and its key components: presentations in schools, Algebra II to pre-calculus summer bridge program, scholarship recruitment and awards, cohort meetings, mentoring and tutoring program, and either research projects (team presentation in YSU QUEST, STEM Showcase, and the annual Northeast Ohio COFSP spring research conference) or experiential learning experiences. Such activity will include: working with the COFSP faculty management team; evaluating current COFSP awardees for continuation in the program; doing requisitions and generating and processing contracts with respect to appropriate budgets; working with the COFSP Grant Administrator to complete reporting activity to the State and other agencies as required; and interfacing with counterparts at Northeast Ohio COFSP consortia partners. 

Coordinates the collection of STEM scholarship applications and awarding of STEM scholarships to new and existing STEM College students. Responsible for keeping STEM scholarship information updated on-line. Interfaces with the YSU Foundation and the Office of Financial Aid and Scholarships to determine availability of funding.

Coordinates with STEM departments for awarding of college and departmental scholarships to ensure that all scholarships are awarded according to the requirements of the program or the instructions of the donor. Coordinates all aspects of the STEM Honors Convocation; ensures scholarship recipients are recognized as appropriate. 

Serves as the primary liaison for the STEM Student Organizations. Organize a monthly meeting with the Organizations to provide an oversite of their activities, such as fund raising, guest speakers, dissemination of information about events and keeping an updated list of active organizations and their leaders. As appropriate, utilizes organizations to support the College?s participation in campus and community outreach events. Manages the operations of the STEM Leadership Society; provides leadership in the recruitment and selection process; organizes student interviews, and processes acceptance and rejection notices; assists in the activities of the SLS throughout the academic year, providing staff support to the faculty advisor and student leaders. 

Prepares and submits articles based on scholarship awareness, student organization activities, etc. for the social media platform.

Other Functions and Responsibilities: Assists with training new hires.

Performs other related duties as assigned.

Equipment Operated: Computer and all other standard office equipment.

Work Schedule: Typically, Monday-Friday; schedule may be adjusted to meet program needs, including occasional weekends.

Supervision Exercised: May exercise supervision over student employees. 

Reports to: Director, STEM Outreach & Scholarships

Required Certifications, Training, and/or Licensures: None
 
Knowledge, Skills, and Abilities: 
 

Knowledge of: University policies and procedures*; office practices and procedures; department/division goals and objectives*; department/division policies and procedures*; workplace safety practices and procedures*; English grammar and spelling; records management; office management; project management; knowledge of more specialized or less frequently encountered policies, procedures, and regulations.

Skill in: Use of office equipment; typing, data entry; computer operation; use of computer software and other programs applicable to the assigned department/division*. 

Ability to: Deal with problems involving several variables within familiar context; define problems, collect data, establish facts, and draw valid conclusions; determine material and equipment needs; calculate fractions, decimals, and percentages; compile and prepare reports; use proper research methods to gather data; understand a variety of written and/or verbal communications; prepare accurate documentation; maintain records according to established procedures; travel to and gain access to work site; effectively interact with personnel and public to answer routine questions; train or instruct others; move quickly and effectively from one tasks to another; work independently and in a team environment; develop and maintain effective working relationships. 

(*) Developed after employment.

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About Youngstown State University

An Institution of Opportunity: Youngstown State University inspires individuals, enhances futures, and enriches lives. As a student-centered university, Youngstown State University’s mission is to provide innovative lifelong learning opportunities that will inspire individuals, enhance futures and enrich lives. YSU inspires individuals by cultivating a curiosity for life-long learning; enhances the futures of our students by empowering them to discover, disseminate and apply their knowledge; and enriches the region by fostering collaboration and the advancement of civic, scientific, and technological development. YSU’s culture of enrichment flourishes in our diverse, accessible, and quality education. Youngstown State University is where students thrive in their educational and career pursuits, where scholarship creates innovative solutions, and where community engagement is a cornerstone of collaboration that collectively contribute to the sustainable prosperity of the region and beyond. We—the faculty, staff, administrators, and students of Youngstown State University—hold the following values essential to achieving the mission and realizing the vision. Centrality of Studen...ts – We put students first, fostering their holistic and lifelong success. Excellence and Innovation – We bring academic excellence and innovation to learning and life for all stakeholders. Integrity and Human Dignity – We root all behaviors, decisions and actions in the achievement of integrity, mutual respect, collegiality, equity and inclusion. Collaboration and Public Engagement – We embrace collaboration and create innovative partnerships to foster sustainability and enrich our university, our culture, and region. Please use the following link to learn more about YSU: https://ysu.edu/about-ysu

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