Administrative Assistant II

Job #: 041136
Location Syracuse, NY
Pay Range: $20.19 - $21.15 Per Hour
Hours: Standard University business hours

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
The Administrative Assistant II provides budgetary and operational support to the Director and the professional and paraprofessional staff within Student Living. This position is a member of the central office staff and is responsible for creating and maintaining close working relationships with relevant offices and departments within the University. They will provide budgetary and operational guidance and support to Student Living and the professional and paraprofessional staff. The position reviews and approves JP Morgan credit card reconciliations, processes room and board credits for student leaders, approves all online (e-pro) supply orders, and tracks monthly expenses for Student Living. The person in this position must maintain positive working relationships with a variety of University personnel, including Student Experience divisional budget staff as well as University purchasing and disbursement staff.

Qualifications:


Job Specific Qualifications:


Responsibilities:

• Oversees Student Living purchases for department. Approves and reconciles all procurement card charges.
• Reconciliation of Student Living chart strings.
• Serves as authorized signer on chart strings.
• Review casual wage and recreate report for office use.
• Create and approve all journal entries for department.
• Handles cash and check deposits for office.
• Preparation and distribution of monthly budget reports, forecasting year-end balances.
• Maintains all residence hall-level budgets and oversees spending.
• Prepares and reviews travel expenditures and contracts for department.
• Oversee Invest Syracuse and Co- Curricular accounts for Student Living' Prepare and submit all reimbursements for staff and candidates and for moving expenses for new employees.
• Preparation and reconciliation of office expenses, including telecommunications, PRs, IDs, travel vouchers.
• Prepare, submit and amend Room & Board credits for 180+ paraprofessional student leaders.
• Prepares and manages application of meal dollars on staff SUID accounts, as needed.
• Oversees Resident Advisor and Residence Hall Association student stipends.
• Train and support Residence Hall Association treasurer and professional staff regarding fiscal processes and procedures.
• Maintain major equipment inventory and MSDS binder.
• Coordinate and maintain copier Oversees office supply orders and special purchases through epro.
• Coordinate service agreements, departmental recycling, records archiving.
• Coordinate van driver certification process' Pulls reports from MySlice, ePro, MyReports, FAST as needed.
• Serve on departmental and divisional committees.
• Engage in ongoing learning and professional development.
• Other duties as assigned.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University's 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:
Priority Consideration:

To apply, visit https://www.sujobopps.com/postings/105831

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University's contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.








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