Scheduled Hours

37.5

Position Summary

The Law School Vice Dean Administrative Assistant IV is responsible for managing and providing high-level administrative support in an efficient, effective and responsive manner to the Vice Deans and the Office of the Dean. This position will provide project and administrative support for up to three (3) Law administrators.

Job Description

Primary Duties & Responsibilities

• Provides administrative support, including complex calendar scheduling, appointments, travel and engagements.
• Regularly handles confidential or sensitive information; drafts and finalizes letters, email messages and other communications.
• Provides program/project support for research, administrative and/or academic activities.
• Coordinates and provides oversight for complex projects.
• Documents created require little additional review.
•  Organize, file and maintain large volumes of digital material various sources. Proofreading prepared materials for correct grammar, spelling, punctuation, format, syntax, and content and preparing reports, communications, presentations, letters, memos, and emails for the Vice Deans and Director of Deanâ™s Office Operations.
• May schedule courses, classrooms and laboratories; answers general questions, provides solutions and referrals for questions and problems; serves as liaison to and assists faculty; coordinates faculty recruitment efforts, faculty reviews, faculty records, etc.
• Guides production, formatting and quality of publications, presentations and related materials.
• May coordinate submission of research proposals/grants; compiles, monitors, reviews and analyzes grant spending.
• Manages or coordinates departmental activities, e.g. personnel and payroll records, purchasing functions, etc.
• Plans and coordinates meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event.
• Approves financial documents such as check requests, journals, purchase orders, travel documents, etc.
• Ensures inquiries are addressed and resolved.
• Executes and/or assists with special projects as defined by the Director of Dean Office Operations.
• Performs other duties as assigned.

Preferred Qualifications

• Bachelorâ™s Degree.
• Five (5) years of customer service and/or office support experience .
• Experience with Windows, Microsoft Teams, Planner, Forms.
• Moderate skills in Microsoft Word, Excel, PowerPoint, Outlook, Adobe platforms and web-based applications/databases designed for enterprise management.

Required Qualifications

High school diploma or equivalent high school certificate and five years administrative office experience.

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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