Convent of the Sacred Heart is New York City's oldest independent school for girls. As an independent, Catholic school, educating students in Pre-K through 12, we are part of an international network of 160 schools. We are committed to a set of principles shared by all Sacred Heart Schools. Known as the "Goals and Criteria," these principles articulate the core components of a Sacred Heart education and charge our community with a unified educational mission.
At the heart of our philosophy is the belief that each child possesses unique gifts. Our job is to unearth those gifts, nurture them, and empower each child of the Sacred Heart to share those gifts with the global community. Convent of the Sacred Heart is committed to building a community that is anti-racist, anti-bias, fair, inclusive, and welcoming to everyone and seeks candidates who connect to our Mission and Goals.
College Counseling Administrative Assistant
Full time Beginning August 2024
Position: College Counseling Administrative Assistant Reports to: Director of College Counseling FLSA: Non-Exempt, full-time Salary Range: $55,000-$63,000 annually, commensurate with education and experience Work Schedule: Monday - Friday: 7:45 am - 4:00 pm Vacation: 8 weeks total vacation - 6 weeks summer; 2 weeks during the academic year
The College Counseling Administrative Assistant will join a collaborative office in a fast-paced and supportive environment that consists of a full-time Director, a full-time Associate Director, and a full-time Administrative Assistant. The student population for grades 9-12 is approximately 250 girls, 100% of whom are college-bound. The College Counseling Office liaises with all constituents in the school as well as many professionals outside of the school, and the Administrative Assistant not only supports the office in all aspects of the work but also may be the school’s first point of contact with students, families, and other academic institutions.
Schedule meetings for students and families with college counselors
Coordinate visits with college representatives coming to Convent of the Sacred Heart and serve as the point of contact
Process and submit all school application materials
Work with students in college counseling classes and give direct instruction about aspects of the college application process
Conduct mock interviews with students
Coordinate PSAT and AP testing administration
Plan College Counseling Office programs, which includes reserving space, preparing materials, and ordering supplies
Maintain office and student records in SCOIR and College Kickstart
Update office materials on an annual basis
Help prepare annual report to the Board of Trustees
Other duties as assigned by the Director of College Counseling and Head of the Upper School
Superb interpersonal, communication, organizational, public speaking, writing, editing, and proofreading skills
Must be highly organized, efficient, and detail-oriented
Proficiency with Microsoft Office and Google Suite required; familiarity with SCOIR and College Kickstart strongly preferred
Technologically savvy and comfortable
Fluency in English
Knowledge of, appreciation for, and demonstrated commitment to anti-racist and anti-bias education
Willingness to acquire new skills
To be considered for the College Counseling Administrative Assistant position, please submit a cover letter, resume, and list of three references (references will not be contacted without the candidate’s permission).
It is the policy of Sacred Heart to provide equal employment opportunity to all employees and applicants. This means that all employees and applicants will betreated on an equal basis without regard to race, religion, color, gender, sex, age, national origin, ancestry, citizenship status, marital status, pregnancy, military status, Vietnam or other veteran status, sexual orientation, domestic partnership status, disability, genetic information, gender identity, unemployment status or any other status protected by law. In addition to the protected classifications included in our EEO policy, the School also prohibits any form of discrimination or harassment based on being a certified medical marijuana patient, arrest or conviction, or domestic violence victim status in accordance with state law. This policy applies to all terms, conditions and privileges of employment, including but not limited to: hiring, training, faculty development, promotion, compensation, benefits, educational assistance, employee facilities, termination, and retirement. Any employee who engages in conduct that violates this policy is subject to discipline, up to and including termination.
The Convent of the Sacred Heart is New York City’s oldest independent school for girls, established in 1881 by the Society of the Sacred Heart. Part of a worldwide network of over 150 schools committed to the mission of Sacred Heart education, the school is housed in two landmark buildings on 91st Street and Fifth Avenue. Since its inception, Convent of the Sacred Heart has been governed by a strong commitment to the education of the whole child, addressing her intellectual, spiritual, social, and emotional development.
Convent of the Sacred Heart is an equal opportunity employer. As an equal opportunity employer, Sacred Heart seeks to hire outstanding and diverse faculty who work together harmoniously toward the common mission of the school.