UCSD Layoff from Career Appointment: Apply by 09/18/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 09/28/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position is open until filled. First Review Date 09/28/23.
The University of California's only school of international affairs, the School of Global Policy & Strategy (GPS) provides a unique resource for training leaders, creating ideas, and building networks for the governance of globalization and its local impacts. GPS is internationally renowned for its innovative programs, superb faculty and outstanding students and now stands among the world's top graduate schools of international relations and is the established leader in its focus on Asia and the Americas. GPS instructs a diverse student body consisting of 60% domestic and 40% international students in MPP, MCEPA, MIA, BA-MIA, MAS, joint PhD with Department of Political Science and executive education programs. GPS also administers the International Studies Program, a fast-growing interdisciplinary program with over 1700 declared undergraduate majors, that offers a rigorous curriculum for undergraduate students interested in international affairs.
Offering nine B.A. degree options, three combined BA/MIA programs, and a minor program, the International Studies Program explores the interaction between the international and national, global and local, contemporary and historical ideas shaping globalization. GPS is also the parent organization to major research centers: Center for Commerce and Diplomacy (CCD), Center on Global Transformation (CGT), Center for U.S.-Mexican Studies, 21st Century China Center, Fudan-UC Center on China, Institute on Global Conflict and Cooperation (IGCC), Policy Design and Evaluation Lab (PDEL), Laboratory on International Law and Regulation (ILAR), and Japan Forum for Innovation and Technology (JFIT).
The UC Institute on Global Conflict and Cooperation (IGCC) is a network of researchers from across the University of California and the Los Alamos and Lawrence Livermore national labs who produce and use research to help build a more peaceful, prosperous world. We conduct rigorous social science research on international security, the environment, geoeconomics, nuclear security, and the future of democracy; help to educate and train the next generation of peacemakers; and strive to ensure that what we are discovering contributes to a safer world. The Institute is based at the School of Global Policy and Strategy at UC San Diego, where several members of the leadership team and a number of researchers are on the faculty.
The Conference & Administrative Coordinator will design, plan, and manage a broad range of events and meetings for IGCC. Serve as the logistical coordinator for domestic and international conferences, workshops, seminars, lectures and special events. Develop event/seminar/workshop budgets and tracks expenses to stay within budget parameters for each event. Design and disseminate marketing event information via flyers, mailings, brochures and e-communications. Provides general administrative support to Institute including internal meeting coordination and other projects as assigned. This role functions as an ambassador for IGCC. Tact, rapport, and polish are a must.
Must be able to work a flexible schedule to meet event needs. Some mornings, evenings and weekends may also be required.
Extensive experience in successfully planning, designing and organizing professional events, including negotiating for venues and services. Ability to, with short notice, resolve problems related to a conference venue, service, or other associated matter.
Working knowledge of concepts, principles and practices of event planning and production and public relations.
Demonstrated experience in working effectively in an international and multicultural setting. Ability to interact professionally with national and international guests and university figures.
Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and / or volunteer scheduling.
Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics. Outstanding written and verbal communications skills. Experience writing text for event audiences. Experience writing persuasively. Experience communicating appropriate messaging to target audiences
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.