Scheduled Hours

37.5

Position Summary

Responsible for all aspects of financial planning, financial reporting and accounting operations for the Professional Education Division (Sever Institute and Technology & Leadership Center) and Graduate Student Services. Employee will have direct responsibility for financial reporting, analysis of past, current, and future income and expenses, margin analysis and preparation of the departmentâ™s budget.

Will be responsible for all financial transactions and control processes including payroll, billing, accounts receivable, accounts payable, purchasing, contracts, and financial record keeping.

Evaluate current and alternate financial management processes and develop recommendations for improvements to funding models, budget processes, cash management, and financial reports.

Will work with billing, rates, budgets and general Professional Education Program financial issues.

Has School-wide responsibility for management of all financial aspects of the schoolâ™s +$25M in annual space costs, including debt management, CFU Endowment Support, construction repairs and renovations, and rent/utilities and insurance.

Job Description

Primary Duties & Responsibilities

Develops, documents, implements, and monitors departmental business processes:

• Oversees all aspects of accounting operations and financial reporting including payroll, receivables, payables, purchasing, contracts, billing, and financial record keeping functions.
• Administers, processes and approves bi-weekly and monthly departmental payroll for all faculty and staff.  Ensures that all individuals are sourced properly. Responsible for adjunct and student hiring, including Workday Hire/Onboarding processes and appointment letter generation.
• Analyzes existing processes and recommend improvements for efficiency and consistency: Purchase orders, invoices, and expense reports. Billing processes for membership programs, round tables, seminars, workshops, etc. Document and map new processes and make recommendations for implementing them.
• Works with Sr. Management to implement changes as processes change.
• Responsible for oversight and point of contact for WU systems, including WorkDay and Destiny (TLC scheduling, registration and billing system). 

Manages all financial aspects of the schoolâ™s +$25M in annual space costs, including debt management, CFU Endowment Support, construction repairs and renovations, and rent/utilities and insurance. Works with senior management in determining space needs and availability for the schoolâ™s strategic hiring plan.

Manages compensation and revenue and expense budgets including:

• Works with leadership to analyze current needs and develop plans for future needs.
• Leads the development, execution, and oversight of the annual budget and projected expenses.
• Prepares monthly departmental financial reports and summaries.
• Develops guidelines and policies governing the formulation and maintenance of the budget.
• Ensures adherence and compliance to University accounting policies and procedures.
• Evaluates and authorizes expenditures.

Leads the research, documentation, analysis, and preparation of funding models for leadership including:

• Gathers and compiles accounting and other data for analysis of financial resources required to implement programs.
• Using business statistics, measure, evaluate, and analyze the financial effectiveness of existing and proposed rate models for programs and services.
• Projects future budget needs based on program requirements and initiatives.
• Participates in the development and implementation of departmental strategic plans.

Leadership

• Serves as business advisor to Prof Ed leadership which requires developing and maintaining a strong working relationship with Prof Ed leadership, directors, and managers as well as the Administration staff.

Performs other duties as assigned.

Working Conditions

• After completion of training/onboarding period, this position will be on a hybrid schedule.

Preferred Qualifications

• CPA and/or MBA or masterâ™s degree in public administration, finance and accounting, economics, statistics or a related field of study.
• Knowledge of University accounting policies, procedures, and budgeting.
• Working knowledge of University systems including Workday or other ERP system.
• Prior experience leading financial operations for a large department or small business.
• Experience doing financial analysis and preparing financial statements.
• Proficient with Microsoft Office software.
• Working knowledge of Generally Accepted Accounting Principles (GAAP) and cash/fund accounting concepts.
• Experience using financial analysis methods.
• Strong problem solving, decision making and analytical skills.
• Demonstrated ability to take the initiative to identify and research problems and to lead the development of solutions.
• Familiarity with alternative financing models and metrics.
• Ability to work well with others, including all levels of management, with only general supervision.
• Excellent organizational and communication skills, both verbal and written.
• Ability to learn quickly and adapt to new circumstances.
• Ability to adjust to change and demands on time and handle multiple priorities.
• Ability to work extra hours to accomplish job requirements and recognize the need to do so.
• Proven team player with solid interpersonal skills and the ability to work well with others to achieve common goals.

Required Qualifications

Bachelorâ™s degree in accounting/finance or related area, plus five to seven years of experience in accounting and financial analysis or budgets.

Grade

G13

Salary Range

$64,700.00 - $110,500.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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