Job Summary General Summary Under the general direction of the Manager/Director, this individual contributor provides overall management of a Department/Division/Program/PI research portfolio in partnership with Principal Investigators to ensure compliance and successful completion of research activities. Independently performs complex pre-award and post-award functions for all federal and/or state grant funds, private foundation grants, subcontracts, discretionary and endowment funds, and/or any other sponsored funds. May participate in strategic planning for Department/Division/Program. Acts as a consultant to and advisor of Principal Investigators regarding proposal and budget preparation, interpretation of sponsor guidelines and regulations, and problem resolution. Manages and oversees the grant application process, ensuring overall compliance and timely submission. Establishes departmental policies, systems and procedures to monitor research purchases and day-to-day spending. Performs financial analysis on grants including but not limited to forecasting and communicating results to Principal Investigators. May oversee departmental administration of effort reporting and ensures timely submission of completed effort reports. Collaborates with Department Administrator and appropriate Boston Children's central administrative offices to represent the needs of the Research Faculty. This position has signature authority on restricted funds. May involve training and/or mentoring less experienced Research Administrators.
Principal Duties and Responsibilities
Coordinates and/or performs pre-award functions such as assisting Principal Investigators in completion of grant proposals including budget development, drafting administrative sections, collecting materials, and obtaining institutional review/approval.
Oversees/performs post-award functions such as allocation of research labor costs across funding sources consistent with level of research effort.
Coordinates departmental research effort reporting and ensures timely submission certified effort reports, and may approve purchase requisitions in compliance with sponsor and institutional guidelines.
Use institutional resources to maintain department records of grant awards and agreements.
May help research staff identify sources of funding by maintaining knowledge of agency programs and disseminating information to staff.
Partners with appropriate institutional central offices to represent the needs of the research faculty and to resolve complex problems.
Analyzes monthly expenses and overall status of each grant, processing necessary corrections through appropriate channels.
Reviews departmental processes and procedures to ensure compliance.
Works with the Department Administrators and Principal Investigators to develop annual budgets and forecasts.
Reconciles monthly expense variances between hospital financial systems and budgets.
Forecasts funds over/under expenditures and provide monthly status reports to the Principal Investigators.
Performs other financial analysis as needed. Includes preparation and submission of annual progress reports.
Ensures timely renewal of grant and subcontracts and/or orderly closeout of completed sponsored activities.
Attends meetings, institutional and/or industry training/conferences to keep skills current.
Bachelor's degree and 4 years of research grant experience required OR 6 years of research grant experience.
Knowledge and Skills:
Demonstrate understanding of federal cost allocation principles in order to ensure the proper stewardship of sponsored funds.
Strong verbal and written communication skills.
Advanced proficiency with Microsoft Office and database applications.
Ability to seek out answers from the appropriate federal compliance and regulatory resource.
Boston Children's Hospital offers competitive compensation and unmatched benefits.
Boston Children's Hospital is a 395-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Children's offers a complete range of health care services for children from birth through 21 years of age.