Administrative Assistant 1 - Office of the Dean of Students
Location: Oswego, New York
Internal Number: 4622485
Administrative Assistant 1 - Office of the Dean of Students
The Office of the Dean of Students at the State University of New York at Oswego invites applications to fill a full-time permanent, Administrative Assistant 1 position, Grade 11.
Posting Date: February 28, 2023
Review Date: Review of applications will begin immediately and will continue until the position is filled.
Salary: $44,957/year. Commensurate with qualifications and experience. In addition, the State University of New York provides an excellent benefits package. Please click here for more information on benefits for full-time CSEA professionals.
Date of Appointment: As soon as possible.
Description of Responsibilities:
SUNY Oswego's Office of the Dean of Students (ODS) champions the student experience, ensures student success, and offers dynamic student engagement opportunities that ensure an inclusive, healthy, and safe learning environment for all students. Our team advocates for students as they navigate personal and educational challenges and responds to the emerging needs of our diverse students. The ODS supports a holistic network of care and cultivates collaborative partnerships to forward campus-wide efforts that integrate academic and student life; seeks to ensure that sufficient support networks for all students exist; engage with students in their campus communities; and support the implementation of a campus-wide focus on well-being.
Reporting to the Dean of Students, the Administrative Assistant will provide administrative support for the function areas within the Office of Dean of Students including Student Conduct and Student Well-being.
Provide administrative and logistical support to the Office of the Dean of Students including scheduling appointments and meetings, maintaining staff calendars, answering telephone calls and greeting visitors to the office. Gather details to make appropriate response and/or referral.
Manage all electronic and written correspondence to Student Conduct and monitor and respond to Student Conduct e-mail.
Process outgoing mail, sort bulk and incoming mail, and distribute to the Office of the Dean of Students staff.
Monitor website for updates and update website or request changes as needed.
Use multifunction machines - copier, scanner, fax, etc. and maintain knowledge of technology specific to the conference room.
Assist in maintaining records housed in Maxient (database for student behavior records), create or revise forms and letters and update software configurations when necessary.
Organize, plan, and prioritize daily responsibilities to ensure accurate and timely execution of Student Conduct process and procedures including correspondence to Board members and responding to students and scheduling hearings.
Create daily case assignments for all reports, including uploading UPD and OPD reports, and assign to the appropriate conduct officer. Upload materials and create cases as needed.
Canvas and schedule student conduct hearings and appeal boards.
Manage administrative functions to support departmental processes and services including; readmission after suspension, Behavioral Intervention Team, disciplinary record checks and Prior Felony Conviction.
Maintain confidentiality with regard to all communications and protect confidentiality of all files (correspondence, personnel, student records, disciplinary records, requests for background checks, etc.).
Prepare standard reports when requested by accessing databases or spreadsheets, format as needed.
Support the Office of the Dean of Students committee work as needed including attending meetings and taking notes.
Participate in the Office of Dean of Students staff meetings, retreats, and planning meetings.
Candidates must be permanent competitive or 55 b/c employees of New York State to be eligible to apply for this position.
One year of permanent competitive service as an Administrative Assistant 1 OR be reachable on the Administrative Assistant 1 eligible list OR have one year of permanent competitive or 55b/c service in a title eligible for transfer under Section 70.1 of the law; or 55b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.*
*Note: Appointment may be made at a traineeship level. A new two-year traineeship, (Administrative Assistant Trainee 1, NS=Grade 8 starting salary $34,831 & Administrative Assistant Trainee 2, NS=Grade 10 starting salary $38, 875) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019.
Trainees will be required to take four mandatory courses in the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, SG-11.
One year of permanent competitive or 55b/c service as an Administrative Assistant 1 OR have one year of permanent competitive or 55b/c service in a title within two salary grades of the target title that is eligible for transfer under Section 70.1 of Civil Service Law.
Permanent competitive or 55b/c service as an Administrative Assistant 1.
Eligible for provisional appointment under NYS Civil Service guidelines.
Conditions of Employment:
This will be a permanent or provisional appointment. Candidates should be aware that a preferred list, transfer list, placement roster, and/or reemployment roster of laid-off State employees may be certified against this vacancy by the Department of Civil Service.
For more details, reference New York State Department of Civil Service, Job Title Code # 2900100, Administrative Assistant 1, and Grade 11.
If you have any questions about the position, please call or e-mail:
With a student body of 8,000 students, the State University of New York at Oswego is large enough to offer more than 110 programs of study yet small enough for students to form lifelong bonds with each other and their professors and mentors. Learning-centeredness is Oswego's organizing principle for decisions about responsibilities, activities, resources, and academic and physical environments as the college addresses the widening missions of public higher education in the 21st century and continues to advance the public good. Students study in the College of Liberal Arts and Sciences; School of Business; School of Communication, Media and the Arts; and School of Education as well as innovative interdisciplinary programs that cross traditional boundaries. Oswego opens doors for students with highly rated experiential learning and study-abroad opportunities.The state has invested more than $800 million in campus renewal at Oswego since 2000, bringing new luster and technologies to old buildings and adding wholly new state-of-the-art facilities. The college's new construction is all designed to meet the LEED Gold standard of the U.S. Green Building Council.Inspired by a shared commit...ment to excellence and the desire to transcend traditional higher-education boundaries, SUNY Oswego strives to be a premier institution that provides a transformative experience to a diverse body of students, empowering them to live ethical and meaningful lives and build a better world. Strong traditionThe college was founded in 1861 as a teacher training school by Edward Austin Sheldon, who embraced and popularized some of the most innovative teaching methods of his day. Oswego became one of the State University of New York's founding members in 1948 and evolved into a full-fledged arts and sciences university college in the SUNY system by 1962, when it entered a period of rapid growth: as enrollment soared, 29 new buildings opened in the 1960s alone.The legacy of 19th century founder Edward Austin Sheldon still underpins the college's identity and invigorates its vision. Sheldon built a powerful public asset to meet the needs of rising populations and was one of the original adopters of experiential learning as a compelling pedagogy. LocationThe college's 690-acre campus, featuring nearly a mile of Great Lake shorefront, is scenic every season of the year. Lake Ontario with its connected waterways and natural beauty is the focal point for world-class sports fishing, outstanding opportunities for outdoor enthusiasts, community parks, living history through maritime museums and Fort Ontario, and festivals like Oswego's Harborfest as well as a thriving port. To the north are the Thousand Islands of the St. Lawrence Seaway, to the south the vineyards of the Finger Lakes. Syracuse is the metropolitan cultural hub for Central New York, a 45-minute drive from Oswego. Its international airport is closer still. SUNY Oswego also has a branch campus in Syracuse, where it offers degree completion programs at the undergraduate and graduate levels.Welcome Videohttps://www.youtube.com/watch?v=BaPSio0v2JYFast Facts http://www.oswego.edu/about/facts.htmlAccreditations http://www.oswego.edu/about/facts/accreditations.htmlInteractive Map http://www.oswego.edu/about/visit/maps/campus/index.html#placemarks//zoom/16/lat/undefined/lon/undefinedFollowing State University of New York at Oswego on Twitter https://twitter.com/sunyoswego