Academic Personnel oversees two major functions - 1) The recruitment, appointment, advancement, compensation, and retention of all academic personnel and 2) Faculty development programs for the Schools of Health, which now includes housing of additional programs: the Women in Medicine and Health Sciences (WIMHS), the Interprofessional Teaching Scholars Program (ITSP) and other professional development and leadership activities. Under the direction of the Assistant Dean and Manager, the department works collaboratively to provide high-level analytical support to the Associate Vice Chancellor and Dean, Department Chairs, Program Directors, Chief Administrative Officers, Department Analysts, and faculty. They provide information, policy interpretation, development of new policies and procedures.
Under the direction of the Department Manager, this position works collaboratively to provide support to the Recruitment Lead and Generalist Team for day-to-day recruitment activities and high-level analytical and administrative support to the Associate Vice Chancellor, Assistant Dean, and other School/Department staff. This position will also communicate and work collaboratively with the Office of the Vice Provost-Academic Affairs and the Academic Personnel staff; provide information, interpretation and recommendations related to academic personnel policies; assist in the development and implementation of new School, campus and system procedures and practices, and assist with matters involving employment and labor relations.
Apply By September 29, 2023, at 11:59pm; Interviews and recruiting process may occur at any time.
Extensive experience and understanding of academic recruitment process (faculty recruitment highly preferred) including online application management, advertising, interviewing and search committee oversight.
Experience and working knowledge of Microsoft Suite; and general clerical/administrative tasks.
Demonstrated knowledge and ability to manage multiple complex executive level calendars and experience efficiently and effectively with meeting/event coordination.
Demonstrated analytical decision-making, critical thinking, and problem-solving skills.
Accomplished multi-tasking, organization, and discipline skills.
Excellent interpersonal, communication (written and oral), and customer service.
Detail oriented with excellent project management skills.
Knowledge and understanding of Academic Personnel Manual policies and academic bargaining unit contracts.
Knowledge of or experience with UC Recruit, MyInfoVault, APHID, SOM Offer Generator Program, Airtable, PeopleSoft, and Outlook
Working knowledge of virtual interview software.
Experience using campus and school payroll/personnel systems.
The Office of Academic Personnel, School of Medicine Dean's Office has overall responsibility for administration of the academic personnel process and faculty development programs in the Schools of Health. The schools consist of 26 different focus areas and/or departments and 12 organized research units. The office is currently comprised of the Associate Vice Chancellor, Assistant Vice Chancellor, Associate Dean for Academic Advancements, Assistant Dean, Executive Advisor, Department Manager, 34 analysts (including Academic HR Generalists, Cluster Analysts and Project Policy Analysts), 1 Health Professions Education Specialists, 3 Program Directors, 2 Co-directors and 1 Project Scientist. The workforce of the school consists of approximately 4000 academic appointees including members of the Academic Senate, Academic Federation, Junior Specialists, Volunteer Clinical Professor, Visiting Professors, and student titles.
Salary or Pay Range: $2,770.11 - $5,022.99
Salary Frequency: Biweekly
Salary Grade: 22
Payroll Title: ACAD HR ANL 3
Number of Positions: 1
Appointment Type: Career
Percentage of Time: 100%
Shift Hours: 08 Hours
Location: Education Building
Union Representation: No
Benefits Eligible: Yes
High quality and low-cost medical plans to choose from to fit your family's needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive Maternity and Paternity Leave Benefits
14 paid Holidays annually
Paid time off
Annual Tuition Discounts and Learning & Development Courses for eligible positions
Paid time off for Professional Development Training
Access to free professional development courses and learning opportunities for personal and professional growth
Wellness and on-site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, disability, short/long term disability, pet insurance and legal coverage
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Learn more about our benefits and eligibility rules around our benefits here
This position is a critical position and subject to a background check and drug screen. Employment is contingent upon successful completion of background investigation including criminal history, identity checks and drug screen.
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.
Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
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About University of California Davis Health System
UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.