Communications and Public Affairs Specialist - Office of Public Affairs - Georgetown University

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Requirements

Communications and Public Affairs Specialist - Office of Public Affairs - Georgetown University

Job Overview

The Communications and Public Affairs Specialist broadly supports the Office of Public Affairs as the Vice President seeks to represent and promote Georgetown University to a variety of constituents, identify emerging issues, contribute to University initiatives, and support academic priorities. They also work closely with the Office of Strategic Communications to plan and execute University-wide communications, including broadcast emails, media relations activities, and crisis management.

They are a crucial link, both direct and indirect, with Public Affairs colleagues, and other University staff, faculty, and students - conducting a wide range of activities with various internal and external University constituencies, handling staff matters with discretion and tact, including written documents that may include highly sensitive material. Essential to the department's success is their ability to efficiently and broadly support the Office of Public Affairs, and to interact appropriately and discreetly with various stakeholder groups.

Specific responsibilities include but are not limited to:

• Provide high-level strategic thinking to the Office of Public Affairs - conducts comprehensive research and analysis of emerging issues for Senior University Leadership, monitoring various media sources, and briefing the Vice President on important developments around the university; and compile and draft memos and presentations for the University Board of Directors
• Serve leadership positions in university working groups regarding a variety of topics, including visual identity, athletics, campus planning, community engagement and others at the discretion of the Vice President; and manage the university's Visual Identity requests (logo requests, filming requests, banner requests, etc.)
• Manage the administrative operations of the Office of Public Affairs and the Office of Strategic Communications, providing a full range of managerial and organizational support, for example, overseeing the budget, managing a complex scheduling process, managing student interns, organizing travel, coordinating hiring for various offices, managing subscriptions and University contracts, and filing expenses reports
• Work very closely with the Office of Strategic Communication as a member of the Media Relations Team, providing support for media monitoring and tracking, incoming media inquiries, university statements, and event preparation and staffing; and assist in monitoring the Office of Strategic Communications email inbox and phone line

The Communications and Public Affairs Specialist necessarily and consistently demonstrates professionalism, confidentiality internally and externally, discretion, knowledge of university operations and appropriate business etiquette, ability to converse with the university's top administrators and their staff members, collegiality, collaboration, the ability to prioritize and juggle multiple tasks, good judgment, and excellent communication skills.

Work Interactions

The Communications and Public Affairs Specialist reports to the Vice President for Public Affairs and Senior Advisor to the President. The Office of Public Affairs reports directly to the President and is organized into the following units: Strategic Communications (Media Relations, Editorial Services, Internal Communications, Creative Services, Social Media and Content Strategy); University Safety; Protocol and Events; and Business Policy. The Athletics Department reports to the Office of Public Affairs via a dotted line.

They also work closely with the Associate Vice President for Strategic Communications, the Associate Vice President for Public Affairs and Business Policy, and the Senior Advisor to the President.

They have regular contact with the other individuals in the larger Public Affairs enterprise at the University, along with the President's Office, the Chief Operating Officer's Office, General Counsel's Office, Provost's Office, Office of Advancement, Student Affairs, and students; and represent the Office of Public Affairs at events on- and off campus.

Qualifications

• Bachelor's degree
• 1 to 3 years of experience in external relations/public affairs - preference for university setting experience
• Excellent oral and written communications skills
• Strong organizational skills and the ability to prioritize effectively, work multiple tasks at one time, and meet deadlines for a wide variety of assignments
• Ability to assimilate data, produce research with attention to detail, work with students, communicate effectively, and work efficiently and flexibly, both independently and as part of a team
• Commitment to exercising careful judgment and discretion with respect to strategic and confidential material

Work Mode: Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff and AAP positions can be found on the Department of Human Resources Mode of Work Designation.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.


To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Main-Campus/Communications-and-Public-Affairs-Specialist_JR16410-1







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