Reporting to the Associate Director for Pre-Award Grants Administration, the Pre-Award Grants Administrator (GA) is responsible for pre-award financial and administrative support in the College of Science. The GA is an expert advisor and assistant for faculty as they prepare funding proposals.
Specifically, the GA works closely with an assigned portfolio of College of Science faculty, assisting with the administrative components, ensuring compliance the announcement, agency, federal, and University policies, and collaborates with NU-RES on submission of proposals. The GA also prepares templates and trainings for faculty or student proposal authors, and is responsible for proposal reviews, tracking, electronic records keeping, and related project management.
Proposal Preparation Support: This position provides proposal preparation support and research compliance, including all aspects of pre award administration for a designated portfolio of faculty. Pre-award activities include: processing, reviewing, and approving grant proposals materials; advising and assisting principal investigators with research/grant budget development and preparation; facilitating institutional review for compliance with NU policies, correctness per agency guidelines and applicable law; collecting PI's Conflict of interest signatures, and facilitating the internal review process to complete the proposal in the ePaws system. The Pre-Award Grants Administrator takes the lead in understanding funding opportunity announcements and preparing a list of materials needed to complete the proposal. The Pre-Award Grants Administrator supports the process of collecting proposal materials from investigators and sub-awardees to complete the proposal package and obtain NU approvals as needed. Negotiates and facilitates time sensitive requests in the award-making process. Ensure that proposals are completed in the ePaws system as soon as possible after the proposal is submitted.
Award Management and Communications: Collaborating with NU-RES and the post-award team, follow through on administrative tasks related to facilitating a seamless transition from pre to post-award. Participate in activities to improve and maintain quality of pre-award administration and policy development and dissemination.
Record Keeping and Tracking: Maintain records, including in the proposals tracker, faculty information, such as agency credentials, and ensure that proposals files are complete and organized in the appropriate folders and in the ePaws system records. Create and update useful templates for administrators and faculty.
Special Projects and Backup Coverage: Serves as back up for team members as needed. Remain up-to-date on best practices in grants administration and proposal generation, and shares information as appropriate. Assist with maintenance of grant preparation documentation. Other duties as assigned.
Bachelor's degree required, with a preference in accounting or business administration with a minimum of two years of experience in an academic or non-profit environment.
Must demonstrate a solid understanding of federal/university guidelines, policies and procedures.
Candidate must demonstrate strong organizational, communication, and time management skills.
Preference for candidates who can demonstrate knowledge of federal web-based grants management systems, enterprise financial systems, query tools or grants management tools a plus.
Strong analytical and interpersonal skills needed.
Must also demonstrate an ability to manage and prioritize multiple projects in a high volume, deadline-driven environment.
Successful candidates will be able to work effectively with all levels of University faculty and staff while using strong project management skills to remain on-task.
The College of Science maintains a strong culture of collaboration amongst our faculty and staff: successful candidates will demonstrate a respect for the work of their colleagues and a focus on achieving our shared goals in a highly collaborative manner.
Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.
Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.