Student Services Advisor 3 (4575U), Public Health Administration - 56080 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

Berkeley Public Health (BPH) aims to improve population health, especially for the most vulnerable, through interdisciplinary collaborations, preeminent education, and transformational research. Established in 1943, BPH is a professional school on the UC Berkeley campus that comprises six academic divisions and nearly 30 research centers and programs. Our department's values include social justice, health as a right, challenging conventional thought, embracing diversity, and creating meaningful impact. We honor our principles of community by centering and valuing everyone in our community; prioritizing prevention while remaining grounded in social justice; promoting safety and respect; practicing self-care and kindness; and remaining optimistic, hopeful, and committed to change. Learn more at: publichealth.berkeley.edu.

The JMP was established in 1975 as a unique 5-year medical education pathway that integrates graduate-level original research with instruction in foundational medical sciences. Currently, JMP students spend the first 2.5 years at Berkeley's School of Public Health (SPH) earning an MS degree followed by 2.5 years at UCSF leading to an MD degree. The JMP teaches the foundational medical sciences by employing a small-group, student-centered, problem- based learning (PBL) pedagogy that is founded on an inquiry approach and complements the concurrent Master's curriculum (See the JMP Principles of Education Appendix A). The JMP produces interdisciplinary physician-scholars who excel in their post-graduate professional careers. Upon graduation from the JMP, students are required to demonstrate progress toward developing competence in: Patient Care, Medical Knowledge, Practice-Based Learning & Improvement, Interpersonal & Communication Skills, Professionalism, Systems-Based Practice, and Interprofessional Collaboration. In addition, JMP students must file a formal committee-approved thesis with the UC Berkeley Graduate Division describing their original research along with a relevant literature review.

Application Review Date

The First Review Date for this job is: July 31, 2023

Responsibilities

Academic Advising

• Advises faculty on departmental/school/campus, UCSF, UC system-wide, and AAMC policies and procedures; reviews students' progress and advises students and faculty on requirements for degree/program completion; identifies students with progression problems and recommends interventions; devises curriculum planning in collaboration with chair/dean and faculty, and with other departments.
• Develops academic support resources and serves as a departmental interface with Disabled Students Program, University Health Services, and Graduate Division resources.

JMP Program Support

• Manages the advancement to candidacy process including ensuring that thesis committees conform to campus requirements, and addresses issues of service by exception with Graduate Division and master's faculty.
• Advises Director of Master's Research on expanding and revising core Health and Medical Sciences graduate group membership to facilitate governance of master's degree in conformity with Graduate Division requirements.
• Supports the Master's faculty committee.
• May participate in supporting various assessment activities as needed.
• Stocks and purchases office supplies and event supplies.
• Serves on various committees both at SPH and at the JMP including SARG, the JMP Committee on Assessment and Student Progress, and other ad hoc committees as needed.
• Manage the administrative processes for Career Assessment and Education (CARE) week including Triple Jump, Career Advising meetings, and related activities

Student Support

• Works with the JMP Associate Director to advise on all issues regarding student wellbeing as relates to workload, personal and professional stresses, and financial constraints.
• Develops and maintains well-being resources and apprises faculty and students of availability.
• Administrative management of JMP student advising processes and JMP Student accommodations as approved by UC Berkeley Disabled Students Program (DSP).

JMP Recruitment and Admissions

• Providing important input to the planning and implementing outreach programs with specifically targeted institutions; advising prospective applicants on necessary academic preparation; appropriateness of the program as it pertains to the prospective applicant's goals; utilizing in-depth knowledge of the organization's admissions criteria evaluating domestic and international transcripts for degree eligibility; initiates and arranges student recruitment visits to Berkeley.
• Supports administration of outreach and admissions processes including leading the JMP student ambassador team; coordinates social media outreach campaigns.
• Working collaboratively with the Associate Director and UCSF School of Admissions department to support the administration of JMP Admissions processes.

Financial Aid

• Oversees the administration of student fellowships, grants, scholarships, and other awards; advises students on financial aid options on campus and extra-mural fellowship opportunities.
• Maintains and enhances database of financial aid and research support opportunities, and circulates new ones to students and appropriate faculty.
• Troubleshoots aid problems and registration blocks.
• Manages complex issues arising from the medical school professional degree fee as it impacts students' Berkeley experience.
• Assists with efforts to secure new sources of funding for student scholarships.

Student Conduct

• Responsible for interpreting campus policies and advising students and faculty on student conduct, student grievances, disputes, and issues regarding discrimination.
• Problem-solving in this area frequently entails a high degree of independence and confidentiality as well as a creative approach to analyzing situations without precedent, often occurring on an urgent basis.
• Responsible for interpreting campus policies and advising students and faculty on student conduct, student grievances, disputes, and issues regarding discrimination.

Course Scheduling

• Administrative support of course scheduling and curriculum planning in collaboration with the chair/dean Director, the JMP office manager, and faculty, and with other departments, to ensure students progress through course sequences, avoid conflicts, and ensure compliance with campus-wide policies.
• Coordinates all classroom scheduling for the JMP.

Events

• Plans and implements complex, high-visibility departmental events, such as the annual JMP Research Symposium and the JMP Orientation & Graduation, and other events as assigned
• Participates in workshops, training, and other professional development opportunities.
• Other duties, as assigned.

Required Qualifications

• Grounded in core values of diversity, equity, inclusion, and belonging.
• Working knowledge of Graduate advising and counseling techniques.
• Knowledge of and/or ability to learn University-specific computer application programs such as BearBuy, Campus Solutions, Cal Student Central, etc, includes Microsoft suite of applications: Word, Excel, PowerPoint, and Google Educational Suite.
• Ability to analyze and solve complicated problems involving students in circumstances spanning two campuses & to work with faculty & high-level staff partners to resolve delicate matters in an effective and confidential fashion.
• Capability to apply logic and sensitivity while responding rapidly during student crises.
• Ability to exercise consummate discretion regarding the management of privileged information within the department.
• Advanced interpersonal skills including experience working with diverse populations and in teams.
• Skills in monitoring, assessing & communicating processes and services to make systems improvement recommendations and implement them.
• Independent worker who manages projects reliably and meets deadlines.
• Ability to multi-task.

Education/Training:

• Bachelor's degree in related area and/or equivalent experience/training.
• Previous advising experience in higher education.

Preferred Qualifications

• Familiarity with and/or ability to learn about campus resources at Tang Center, Graduate Division, Cesar Chavez Center, Sproul Hall, and elsewhere that provide support for students in all aspects of their academic and personal lives.
• Skills in judgment and decision-making regarding Graduate Division rules and procedures.
• Experience with and/or ability to learn about UC campus and/or student advising.

Education/Training:

• Advanced degree and/or equivalent experience/training.
• Previous experience in health professions education.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $66,000.00 - $73,000.00. The full pay scale range for this position classification is $67,000 - $119,200 annually (grade 21).

• This is a 100% full-time (40 hours per week), career position that is eligible for full UC benefits.
• This position is exempt and paid monthly.
• This position is fully onsite with occasional remote work possible.

How to Apply

To apply, please submit your resume and cover letter.

Referral Source info

This job is part of the Employee Referral Program. If a UC Berkeley employee is referring you, please ensure you select the Referral Source of 'UCB Employee'. Then enter the employee's Name and Berkeley email address in the Specific Referral Source field. Please enter only one name and email.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.



For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=56080&PostingSeq=1









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