HAVC Department Manager

Location: Santa Cruz
Job ID: 50801

JOB POSTING

For full consideration for interview, applicants must submit a diversity statement with their application. NOTE: it is highly recommended that you merge ALL your application materials into one document and attach as your resume.

This position works a hybrid remote format (schedule to be to be determined), which requires a telecommuting agreement and adherence to the UCSC Telecommuting/Remote Work Guidelines. The employee shall be available in a full-time capacity during assigned telecommuting work hours (specific hours to be discussed with supervisor). While telecommuting/remote working, the employee is responsible for ensuring a worksite environment suitable for accomplishing their regular job duties during scheduled hours of work, as they would if they were working at the regular UCSC worksite.

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 04-10-2023



ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The History of Art and Visual Culture (HAVC) Department at UC Santa Cruz offers a bachelor of arts and a minor; the Curation, Heritage and Museum Concentration; and a Ph.D. in Visual Studies. The department consists of 12 ladder-rank faculty and lecturers. Students study the production, use, form, and reception of visual products and cultural manifestations past and present. Objects of study include paintings, sculptures, and architecture, which are within the purview of art history, as well as art and non-art objects and visual expressions that sit beyond disciplinary boundaries. The department offers courses covering a wide variety of materials from the cultures of Africa, the Americas, Asia, Europe, the Mediterranean, and the Pacific Islands, including media as diverse as ritual, performative expression, bodily adornment, landscape, the built environment, installation art, textiles, manuscripts, books, photography, form, video games, apps, websites, and data visualizations.

More information can be found here: https://havc.ucsc.edu/

JOB SUMMARY

Under the general direction of the department chair, the department manager is responsible for department planning and program support, curriculum management, financial management, equipment, facilities and space coordination and security, staff and academic human resources, development and public information, and oversight of the graduate and undergraduate programs.

APPOINTMENT INFORMATION

Budgeted Salary: $91,850 - 105,000 / Annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary above the posted range. The salary shown above is the budgeted range the University reasonably expects to pay.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 007378 (ADMIN OFCR 4)

Travel: Never or Rarely

JOB DUTIES

60% - Department Planning, Administration, and Program Support

• Manages, plans, and administers a full range of administrative operations to support the academic department. Administrative operations include budget and fiscal activities, staff and academic personnel, student services, space, facilities and equipment, and program and curricular implementation. Provides expert advice and support to the chair in the development of long-range and strategic plans for the operations listed above. Using advanced knowledge, prepares short and long-range planning for administrative services operations and improvements to processes. Performs administrative operations activities as predominant focus of position, with accountability for operational and budget processes, staff FTE, finance, human resources and space planning. Represents the department on business issues to the University community and serves on committees.

25% - Curricular Planning

• Participates in the development and monitoring of policies and procedures for departmental operations. Facilitates delivery of instruction for the department, working closely with the chair, undergraduate advisor and graduate coordinator; analyzes resource implications and establishes funding priorities based on analysis of data. Serves as contact for department in curricular matters, ensures curricular coordination between various divisional departments and other academic departments as appropriate and assists in resolving issues and conflicts. Monitors enrollment levels and recommends changes in course offerings, instructor assignments and resource needs. Oversees the hiring of TAs and readers for each quarter. Oversees the development and implementation of graduate and undergraduate program policies, including graduate admissions.
• Oversees the editing and updating of the department's information in various publications, including web presence and other graduate program publications.

15% - Supervision

• Selects, develops, and evaluates personnel to ensure the effective and efficient operation of departmental functions. Recommends hiring of new employees, transfers, promotions, salary actions, terminations, performance management and budget recommendations. Manages daily activities of administrative staff; sets priorities and deadlines for completion of tasks; establishes internal procedures and effective utilization of resources. Serves as a resource for faculty and researchers who hire staff and non-academic student employees.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.
• Demonstrated leadership experience with ability to effectively manage change, resolve complex problems independently and/or in consultation with others.
• Solid customer service skills.
• Excellent organizational, planning and analytical skills with ability to effectively manage multiple priorities, prioritize workloads, anticipate needs, oversee and participate in projects, and function independently to meet deadlines, often with frequent interruptions.
• Excellent writing skills and ability to communicate complex material in written and oral formats.
• Ability to establish and maintain effective communication and working relationships with diverse constituents.
• Ability to demonstrate and promote administrative innovation, quality customer service, teamwork, active listening, open channels of communication and a safe work environment for diverse department members and students.
• Demonstrated ability to assimilate, interpret, and apply administrative policies and procedures and to exercise confidentiality, flexibility and good judgment.
• Demonstrated commitment to embracing diversity in all its forms and striving for an inclusive community that fosters an open, enlightened and productive environment.

PREFERRED QUALIFICATIONS

• Knowledge of UC academic and staff personnel policies and procedures.
• Experience working in an academic setting with knowledge of university programs, policies and procedures related to budget, personnel, students and curriculum.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• Will be required to work a hybrid work schedule, days of the week and number of days to be determined, and be able to fulfill requirements of the UCSC telecommuting agreement.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

HOW TO APPLY

For full consideration for interview, applicants must submit a diversity statement with their application. NOTE: it is highly recommended that you merge ALL your application materials into one document and attach as your resume. Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.



APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=50801&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.







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