Position Purpose: $purpose

Core Competencies:

1. Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
2. Upholds the Mission Statement: Aurora University an inclusive community dedicated to the transformative power of learning.
3. Handle confidential information with tact and discretion.
4. Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

Essential Job Functions:

1. Evaluate and enter incoming transfer work for undergraduate students. Process transfer credit decisions for graduate students.
2. Maintain and update transfer equivalencies in College Source's Transfer Evaluation System (TES) and Ellucian Colleague.
3. Respond to emails and calls from academic advisors and students regarding course transfer and applicability toward a program of study.
4. Input AP, CLEP, Life and Vocational Experience credit, military, and all other types of external transferrable credit information into Colleague.
5. Utilize Slate to run reports for admitted students; move files from applicants to students in Colleague.
6. Process and maintain records of prior approvals.
7. Process updates to the student record such as the application of general petitions, course substitutions, medical or academic leave of absence, and withdrawals, along with other data entry as needed.
8. Assist with the Academic Conduct and Integrity/Standards process.
9. Provide backup for day-to-day records and registration services, including registering students, issuing transcripts, answering phones, responding to requests, scanning, reporting grades, posting transfer/non-institutional credit, and working special events.
10. Assist with graduation processes.

Essential Job Requirements:

Education:

• Bachelor's degree required.

Experience:

• Minimum of three years of administrative experience.
• Prior Registrar's Office and/or university experience is strongly preferred.
• Prior Ellucian Colleague experience is strongly preferred.

Skills:

• Strategic thinking with the ability to identify and to solve problems and handle multiple projects simultaneously.
• Flexibility to deal with changing needs.
• Strong interpersonal skills and the ability to work effectively with a wide range of constituents.
• Strong customer service focus.
• Excellent organizational skills with an attention to detail.
• Excellent oral and written communication skills.
• Proficient with Microsoft Office (e.g., Word, Excel, Outlook, etc.) applications.

Physical Requirements:

• Ability to move about campus.
• Ability to spend long periods of time at a computer work station.
• Ability to interact via email, telephone, in-person, and other electronic media.

Aurora University is an Equal Opportunity Employer and is committed to becoming a model university of the 21st century. Toward this effort we are determined to have a faculty, staff, and student body reflecting the cultural demographics of the greater Chicago area.

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About Aurora University

Aurora University (AU) is an inclusive community dedicated to the transformative power of learning. It is committed to helping students discover what matters and build their life around it. AU is a private, nonprofit, independent university accredited by the Higher Learning Commission. It offers more than 45 undergraduate majors — such as nursing, social work, business administration, criminal justice and psychology — and a wide variety of master’s and doctoral degrees that include social work and business administration. Degree programs are grounded in real-world experiences and are led by experienced, dedicated faculty members, nearly 140 of whom are full-time. The student/faculty ratio is 18:1. Almost 6,000 undergraduate and graduate students take classes on two main campuses — Aurora University in Aurora, Illinois, and George Williams College in Williams Bay, Wisconsin — as well as the nearby Orchard Center in Aurora and the Woodstock Center in Woodstock, Illinois. Online classes are also available. The Aurora University campus is located 40 miles west of Chicago. AU has 24 NCAA Division III teams competing in the Northern Athletics Collegiate Conference, Midwest Lacro...sse Conference, Midwest Women's Lacrosse Conference and Northern Collegiate Hockey Association. About 700 student-athletes compete in sports. AU has a rich history and tradition of success across the spectrum of sport offerings. From conference championships to NCAA Championship appearances to academic awards and community service, student-athletes and staff continue to bring excitement and a sense of pride to Aurora University and all of the Spartan fans across the country. At AU, we firmly believe that intercollegiate athletics should promote the character development of participants, enhance the integrity of higher education, and promote civility in society. Toward these ends, we strive to adhere to fundamental values such as respect, civility, honesty and responsibility. Student-athletes and staff are always expected to operate with the principles of sportsmanship and ethical conduct in mind. Founded in 1893 in Mendota, Illinois, as Mendota Seminary, the institution soon changed its name to Mendota College. By 1911, it had outgrown its facilities and the following year changed its name to Aurora College and moved to Aurora, where its students could take advantage of a thriving business environment and easy access to Chicago. In 1985, Aurora College changed its name to Aurora University to better reflect the magnitude of its academic offerings. Seven years later, Aurora University and George Williams College traditions blended when the two institutions entered into an affiliation agreement that paved the way for a merger eight years later. In 2010, the Woodstock Center opened to meet the needs of students in McHenry County and surrounding communities. Website: https://aurora.edu/

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