Contracts Manager

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Requirements

Job Overview

The Procurement Team is looking for a Contracts Manager - Information Technology (CM or Contracts Manager)
with an outstanding work ethic, genuine interpersonal skills, and strong organizational skills in connection with
the management of technology purchasing for Georgetown University.

The incumbent will (i) engage with various stakeholders throughout the University community and Suppliers; (ii)
be responsible for pre-screening technology (IT) contracts, (iii) monitor the University Information Services (UIS)
contract security review, (iv) facilitate communications across procurement teams, (v) train the Procurement
Analysts (PAs) and assure quality control, and (vi) provide critical support to the Procurement Legal Advisor - IT to
these ends.

Reporting directly to the Procurement Legal Advisor - IT (PLA-IT) , the Contracts Manager helps to constantly
improve processes with creative engagement and strong communication skills while collaborating within and
across teams in a vital University function. The CM contributes to the successful procurement of information
technology that meets Georgetown University's stringent ethical, technical, and security needs.

While this position may continue to work in a remote telework and / or hybrid environment, work ethic and a
professional presence' (even when remote) by the incumbent should be exemplary to gain traction with
stakeholders.

The CM has additional duties that include but are not limited to:

Contract Operations

• Communicate regularly with various University stakeholders - including Procurement Analysts and senior management; external suppliers; and UIS.
• Team with UIS to assure that contracts are timely vetted to meet technical and security criteria.
• Consult with PAs, monitor UIS approval status and push forward on goals.
• Develop and maintain excel spreadsheets to prioritize and to assure orderly contract flow.
• Interact daily with PAs and other internal teams to assess needs and resolve issues.
• Conduct initial reviews and pre-screen supplier documents (agreements, order forms, invoices and quotes) to
  address ethics, privacy compliance and security.
• Customize and input supplier information in procurement templates and supplier agreements.
• Provide training to PAs as needed.
• Be receptive to training and mastering processes across multiple platforms. Once mastery is achieved, train
  others, using visual aids like PowerPoint.
• Attend and take notes during meetings, calls, and via email in ongoing negotiations.
• Engage University stakeholders and suppliers as necessary to ensure efficient service.
• Strive to identify creative solutions regarding IT purchasing; and
• Other duties as assigned, from time to time, to help the department meet its objectives.

.

Other Duties

• Assist the with the implementation of the training, Standard Operating Procedures (SOPs), contract functions. and processes for the University.
• Lead training sessions for University staff using PowerPoint and other tools

Requirements and Qualifications

• Provide exceptional customer service and professional presence to troubleshoot inquiries.
• Assist the PLA-IT with the implementation of Standard Operating Procedures (SOPs), and procurement processes for the University.
• Develop and maintain expertise in the use of University procurement platforms

Requirements and Qualifications

• Bachelor' s degree and 3-5 years of experience required (or equivalent combination of education and work experience)
• A solid understanding of IT and technology services, terms, and concepts.
• Excellent organizational, negotiating, interpersonal skills.
• Adaptability and willingness to be trained on various technology platforms.
• Ability to collaborate effectively and congenially with parties across the University to facilitate the procurement of technology goods and services under deadlines.
• Ability to work in a fast-paced environment and troubleshoot.
• Aptitude to be proactive, positive, customer-focused, and prioritize multiple deadlines.
• Ability to listen and take note of stakeholder and vendor concerns/issues.
• Proficiency in Excel, PowerPoint, Adobe, Google documents, and Microsoft suite software.
• Excellent communication skills including writing proficiency.
• Demonstrated problem-solving abilities.
• Bachelor's Degree in related field.

Preferred Qualifications

• Experience in IT procurement, technology sector and higher education.
• Experience with technology licensing, Service level Agreements (SLAs), and Statements of Work.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

COVID-19 Vaccination Requirements:

The Georgetown University community is committed to our public health approach and the important role that vaccines play in contributing to the safety of our University and our broader communities. Georgetown University requires students, faculty, staff and visitors to be fully vaccinated against COVID-19 and to have received a COVID-19 vaccine booster shot when eligible, or to have an approved medical or religious exemption. This requirement applies to all faculty and staff, including teleworking employees. Complete details and updates can be found in the Coronavirus (COVID-19) Resource Center.


To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/2121-Wisconsin-Avenue/Contracts-Manager_JR15146







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