Administrative Assistant to the Associate Dean for Research
University of Minnesota Twin Cities
Location: Minneapolis, Minnesota
Salary: 47,008.00 - 54,017.60
Internal Number: 354334
This position serves as an operational partner to the School of Dentistry's Associate Dean for Research, providing administrative assistance in all areas (ordering, correspondence, maintaining data, coordinating Research Committee meetings and recording minutes). Along with the Associate Dean for Research, this position will provide assistance to the Grants Management Office and the Summer Research Program and Director. This position is responsible for follow-up on Lasby Scholarship requests and event planning such as the Annual Research Updates and the IADR/AADR annual meetings sponsored by the Office of the Associate Dean for Research.
The pay range for this position is $22.60-25.97/hr depending on experience and qualifications that the finalist brings to the position.
Responsibilities for this position include, but are not limited to:
Serve as the administrative assistant to the Associate Dean for Research to develop, create, organize and implement strategic initiatives that are in alignment with the School's mission.
Partner with senior administrators to develop/recommend short-term and long-term goals.
Represent the Associate Dean for Research in communications to internal colleagues and to external partners/institutions.
Assist with grant proposals and serve as a resource for information related to the management of grants and contracts.
Develop computer-assisted processes, guidelines, procedures or tools.
Design/maintain databases, websites.
Plan events as requested on behalf of the Associate Dean for Research Office.
Attend and administrate all research committee meetings.
Perform all ordering through UMarket and EFS for equipment, office and lab supplies.
Assist in calendaring for the Associate Dean for Research. Make all travel arrangements and provide reimbursement for expenses incurred.
Provide assistance as needed and requested by the Grants Management Office.
Provide assistance to the Summer Research Program reserving conference rooms and ordering lunches for weekly noon seminars, providing stipends for first year DDS SRP students and scholarships for the second year students. Provide reimbursements for those attending the annual meetings to present their research posters.
Build collaborative relationships while serving as the unit liaison on behalf of the Associate Dean for Research/School of Dentistry to outside entities to establish and maintain important relationships with professional, academic and community partners.
Develop and direct effective communication strategies (internal - faculty, staff, students and external customers); coordinate efforts/priorities across multiple areas in the School.
Required qualifications ** Please detail all the required qualifications on your application materials**
High School Diploma/GED
Four years of related office or administrative experience supporting executives, faculty, or other organizational leaders
Intermediate digital literacy such as word processing, Excel, web search and similar tools.
Attention to detail; positive demeanor; and effective, tactful communication.
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.