Executive Program Manager - Racial Justice Institute Georgetown University

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Executive Program Manager - Racial Justice Institute - Georgetown University

Georgetown University's Racial Justice Institute is a research hub where scholars, activists, and thought-leaders work across the academic, policy, and advocacy spaces. It also seeds and inspires the next generation of scholars and leaders addressing the vestiges of enslavement and well-being of Black, Indigenous, and people of color.

Job Overview

The Executive Program Manager manages complex projects, coordinates stakeholder management, implements communications plans for the Racial Justice Institute, and manages the RJI budget. They implement the combined core initiatives of Center for Men's Health Equity, the Woodshed:

A Center for Art Thought & Culture, the Georgetown Center on Race, Law and Justice and future Centers that comprise the Racial Justice Institute's multi-disciplinary approach to its mission.

Projects include developing and managing events, and overseeing grant submission and the subsequent management of funded projects. Work includes developing timelines, assigning tasks, development and management of RJI budgets, budget, overseeing grants and contracts and implementing operating policies and procedures. Stakeholder management will include facilitating the work of internal and external advisors and partners and communicating with faculty, institute fellows and other external partners.

Communication responsibilities include maintaining an RJI website, implementing a social media plan for individual projects, newsletter publication and dissemination and grants as well as the overarching Institute. The Executive Program Manager independently takes rough documents to craft finished projects with little direction, using their ability to translate content into multiple forms and formats, while ensuring coherence and continuity throughout all documents and media, is important given the breadth of communications required.

They apply independent judgment to explain facts, policies, and practices related to additional management responsibilities, include planning, organizing, and controlling resources and procedures.

They also coordinate the Founding Directors and Executive Director's schedules for RJI meetings and manage meeting agendas.

The Executive Program Manager role is a wonderful opportunity for someone with excellent interpersonal and communication skills, strong organizational and administrative skills, and events planning and coordination experience. While the duties are mainly administrative, the position provides great exposure to the substantive work and professional expanding network of a growing racial justice scholars, activists, artists institutes across the country and the world.

Work Interactions

Reporting directly to the Executive Director of the Racial Justice Institute in the Office of the President, the Executive Program Manager holds a critical, frontline staff position requiring effective communication with the President's Office, which is the administrative home of the Racial Justice Institute, the Founding Directors of the Racial Justice Institute, researchers, scholars, academics, community leaders and students. They also provide project management support for small to medium sized special initiatives

The Executive Program Manager is responsible for the day-to day management operations of the office - a range of administrative tasks and functional areas, including event coordination and management, travel booking and logistics for staff and external partners, financial tracking, invoice processing, budget reconciliation, general research, writing, copy editing; creating presentations; organizing and updating databases; and assisting in creating surveys and questionnaires.

As well, they manage several processes, including but not limited to:

• the Institute's general email inbox and calendar;
• coordinating the processing of reimbursements and invoices and purchasing of supplies for the Institute's staff;
• tracking expenses; and assisting with the on-boarding of research assistants.
• administrative processes, memos, and other associated Institute materials;
• event and meeting logistics for Initiative's year-round, domestic and international programming; and
• initiative contracts management, project management and storage software

Qualifications

• Bachelor's degree - preferably in business, communications, project management, or another related field
• Minimum of 5 to 7 years in an office environment; progressively complex administrative and customer service experience managing the work of senior leadership or C-level executive(s) - preferably in a university environment A self-directed team player who takes initiative, anticipates needs, ensures consistent high-quality products and materials, and adapts to different situations
• Proficiency and experience with Microsoft Office Suite (Word, PowerPoint, Excel) and in Google Suite (Gmail, Google Calendar, Drive, etc.), PDF, and WordPress. Experience planning and managing a wide range of events and activities
• Excellent organizational skills, analytical abilities, written and oral communication skills, including grammar, spelling and composition and attention to detail
• Outstanding verbal and written communication skills
• Outstanding interpersonal abilities and a poised, professional demeanor and experience providing complex program and project management in a high-profile environment with courtesy, professionalism, diplomacy, efficiency, tact, sound judgment and discretion
• Ability to effectively manage and prioritize multiple tasks under pressure Ability to exercise good judgment in maintaining confidential data
• Experience managing budgets and expense reports
• Commitment to working with a diverse student body, faculty, and staff
• Critical ability to multitask, prioritize, and execute multitasking and critical eye for detail
• Confidence to take initiative, ask questions, and make recommendations with the end goal of meeting deliverables to achieve the Racial Justice Institute's mission in mind
• Creative and intuitive problem-solver
• Demonstrated professionalism
• Ability to build relationships

Work Mode: On Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources Mode of Work Designation.

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

COVID-19 Vaccination Requirements:

The Georgetown University community is committed to our public health approach and the important role that vaccines play in contributing to the safety of our University and our broader communities. Georgetown University requires students, faculty, staff and visitors to be fully vaccinated against COVID-19 and to have received a COVID-19 vaccine booster shot when eligible, or to have an approved medical or religious exemption. This requirement applies to all faculty and staff, including teleworking employees. Complete details and updates can be found in the Coronavirus (COVID-19) Resource Center.


To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Healy-2nd-Floor/Executive-Program-Manager---Racial-Justice-Institute---Georgetown-University_JR14870







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