Secretary - Office of the Dean

St. John's established in 1870, has three New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.

A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. As noted in our Vision Statement, our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.

Secretary

Office of the Dean

College of Pharmacy and Health Sciences

St. John's University



Position Title: Secretary, Office of the Dean

Position Function: This individual will provide high-level office support to the College of Pharmacy and Health Sciences Office of the Dean that include, but not limited to, performing a variety of secretarial duties, office operations and projects that may include report writing, information retrieval and data collection.

Duties and Responsibilities:

• Greet all visitors in a professional and timely manner.
• Collect data and information from various sources and prepare summaries of findings and/or related written correspondence as requested.
• Perform administrative tasks such as filing, managing supply inventory and photocopying.
• Perform receptionist duties and direct guests to appropriate departments or individuals.
• Screen and route calls to appropriate individuals and offices.
• Reserve rooms for meetings and events.
• Assist in all additional tasks in the Office of the Dean as needed by the Dean, Associate, and Assistant Deans.
• Effectively communicate both verbally and in writing with students, faculty, administrators, and other internal and external constituents.
• Triage requests to appropriate College and University departments.
• Effectively use the University's Banner system and other University information and work systems as needed.
• Maintain and manage the Office's confidential files.
• Effectively complete all work requests in a timely manner.
• Assist with College events such as Commencement and White Coat Ceremonies.
• Work effectively with other Office of the Dean administrators and staff to complete assigned tasks when applicable and ensure efficient operation of the Office of the Dean.
• Effectively use Microsoft Office products such as Outlook, Word, Excel, PowerPoint, to complete assigned tasks (i.e. mail merge and slide production).
• Other duties as assigned.

Organizational Structure: The individual is a staff member in the Office of the Dean, College of Pharmacy and Health Sciences and works under the supervision of the Dean.

Qualifications:

• Minimum of three years of administrative assistant office experience, experience in higher education is preferred.
• High school diploma Bachelor's degree preferred.
• Possess excellent computer skills with working knowledge of Microsoft Office applications, proficient use of general office equipment.
• Attention to detail, accuracy and timely completion of assignments are essential.
• Ability to organize and prioritize tasks.
• Ability to learn and use new technology as needed.
• Flexible and adaptable in various situations.
• Demonstrate effective oral and written communication skills.
• Has effective interpersonal skills and ability to work effectively on a team.
• Ability to prioritize multiple tasks simultaneously, problem-solve and maintain confidentiality.

In compliance with NYC's Pay Transparency Act, the annual salary for this position is $38,300. St. John's University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.

This position may be relocated to any of St. John's University's physical locations at any time.

St. John's offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John's performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events

Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education.

St. John's University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.


To apply, visit https://jobs.silkroad.com/StJohnsEdu/Careers/jobs/219186







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