Assistant Dean, Finance and Administration (0554U) - 48479
University of California, Berkeley
Location: Berkeley, California
Internal Number: 3840786
Assistant Dean, Finance and Administration (0554U) - 48479
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.
The Division of Arts & Humanities in the College of Letters & Science is among the largest academic divisions on campus, with an annual budget of approximately $100M, 240 permanent faculty FTE, and undergraduate enrollment which averages about 17,000 per semester. Faculty in the division study every dimension of the human experience from the ancient past to the anticipated future; they work in 80 different languages and include poets and novelists as well as practicing artists in music, theatre, dance, and the visual arts. With 31 undergraduate majors and 22 graduate programs in 19 departments, the Division offers students opportunities to study and make art; learn about a wide range of civilizations, languages, literatures, and cultures; and explore ideas in philosophy, rhetoric, religion, and history. The Division prides itself on the way it integrates the practice and study of the arts, and it offers the broadest range of languages taught at any university in the Country. The division is also home to The Townsend Center, the Magnes Collection of Jewish Art and Life, the Center for Interdisciplinary Critical Inquiry, the Arts Research Center, and several related creative and research units.
The Assistant Dean for Finance and Administration serves as the Chief Administrative Officer (CAO) and Chief of Staff for the division, and in this role will both serve as a core member of the Dean's cabinet and a collaborative leader who can work closely with the Division's nineteen departments and fifteen research programs and centers.
As Chief Administrative Officer, the Assistant Dean is responsible for operational and budget processes, staff FTE, finance, human resources and space/facilities planning for the division. This includes:
The development and execution of multi-year and annual budgets.
Partnering with divisional and departmental leadership to achieve strategic objectives (academic, research, DEIB, advancement, personnel).
Designing, monitoring and/or implementing administrative policies and procedures.
Representing the division at the campus level.
Partnering with division and departmental leadership to optimize the use of available resources and increase revenues.
Ensuring that departmental managers in the Division are informed of campus initiatives, policy changes or any other activities that may impact their units.
As Chief of Staff, the Assistant Dean provides strategic guidance, advising and decision support to the Dean. This includes;
Advising on matters related to short- and long-range strategic and resource planning and high-level analyses of program development and success.
Advising the dean on key budgetary decisions.
Advocating for the needs and priorities of the division.
Coordinating the activities of divisional staff engaged in a range of functions. See the A&H Org Chart for information about the current structure of the division.
Supporting the launch of new programs and initiatives.
Application Review Date
The First Review Date for this job is: 02/10/2023.
Organizational Strategy and Executive Advising
Serves as Chief of Staff and coordinates the activities of the divisional leadership team to achieve the dean's strategic objectives.
Advises division and department leadership on financial and administrative policies and strategies as they affect their units and devises creative approaches to resource allocation and management that enable them to accomplish their programmatic objectives.
In collaboration with the deans, chairs, directors and managers, determines and establishes organizational structures and supervisory relationships for new programs and/or restructuring activities.
Directs the complex planning process of the development and execution of the division's multi-year and annual budget plans.
Develops processes and criteria for the review of departmental and divisional administrative and financial plans.
Provides guidance to academic leadership regarding funding, new venture development, grants, and other resource acquisitions.
Advises dean and chairs on revenue opportunities, summer programs, master's programs, and certificates.
Advises deans, chairs, directors, faculty and staff on complex and challenging issues involving campus policies, risk, legal, Title 9, research compliance, intellectual property, etc.
Participates in leadership transition planning; acculturates new deans and chairs in college and campus policies and procedures, prepares orientation materials for academic leadership.
Keeps abreast of developments in higher education funding, research administration and teaching in order to provide the dean with broad perspective across the Campus.
Administration and Finance
Makes recommendations and implements decisions on issues (operational and budget processes and management, staff FTE, finance, human resources and space/facilities planning) that have division-wide impact.
Consults with the department managers to improve departmental management structures and operations across the division.
Develops strategies, policies and procedures to optimize efficient utilization of available resources.
Ensures departmental compliance with campus, college and divisional policies and procedures in all functional areas for the 19 L4 departments.
Serves on select hiring committees and makes recommendations for the selection of division, department, and center manager positions and senior finance staff.
Manages divisional performance review and merit processes.
Advises academic unit leadership on complex performance management issues.
Provides mentoring, training, and professional development opportunities for division and department staff.
Manages the annual budget process for the departments and programs in the division.
Monitors division and department adherence to approved budgets, implements key financial controls across the entire division, and ensures compliance.
Analyzes departmental funding requests against other critical commitments in the division and advises the dean on key budgetary decisions, e.g., allocating campus support, aligning resources, making budgetary trade-offs to meet the division's strategic priorities.
Manages the dean's divisional resources which include a wide range of funding sources, and develops strategies, policies and procedures to optimize utilization and efficiency.
Resolves complex financial issues within the division.
Serves as the primary liaison with Berkeley Regional Services for the academic and staff HR functions, procurement/travel and entertainment, research administration and IT functional areas.
Represents the division and its departments with central units including the Controller's Office, Financial Planning & Analysis, Capital Strategies, OPA, Berkeley Regional Services, Facilities Services, Human Resources, Space Management, Graduate Division, and others. Escalates issues for resolution.
Campus-level Leadership and Coordination
Serves on high level campus administrative committees and task forces as an academic administrative subject matter expert.
Represents the division at various campus level administrative forums and represents the departments with regard to policy formulation and implementation.
Interacts frequently with high level campus leaders to implement the strategic objectives of the division.
Advanced skills in short- and long-range planning, program and project management, facilitation and collaboration.
Sound strategic-thinking and consulting skills.
Proven ability to focus on priorities, strategies, and vision.
Excellent interpersonal skills to effectively lead, motivate, and influence people at all levels.
Ability to build and maintain relationships with a broad range of constituents.
Exceptional oral and written communication skills.
Advanced analytical skills.
Excellent skills to work collaboratively and act persuasively in sensitive situations.
Very strong ability to quickly evaluate complex issues and identify multiple options for resolution.
Thorough knowledge of financial analysis and reporting techniques.
Ability to effectively navigate campus enterprise systems (e.g. Cal Answers, CalPlanning, UCPath) and proficiency with common business applications (e.g. Microsoft Office, Google Suite).
Bachelor's degree in related area and/or equivalent experience/training.
Advanced knowledge of UC policies, procedure, and practices.
Proven track record of leadership in a higher education environment.
Salary & Benefits
This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for full UC Benefits.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $160,000.00 - $220,000.00.
How to Apply
To apply, please submit your resume and cover letter.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.