PROJECT POLICY ANL 2 (Intake Coordinator)

EEO/AA Statement

Department Purpose

Graduate Studies (GS) advocates on behalf of graduate students and postdoctoral scholars, supports the faculty and staff engaged in delivering graduate education, and administers academic and administrative policies affecting graduate students and postdoctoral scholars in ways that foster a culturally and intellectually diverse environment characterized by high academic standards. Graduate Studies at UC Davis includes more than 100 dynamic degree programs, and a diverse and interactive student body from around the world.

The division of Graduate Studies (GS) embraces and values diversity, equity and, inclusion (DEI). We are committed to employing and retaining a diverse workforce and have programs and policies in place to ensure all employees can succeed regardless of race, color, national origin, religion, sex, gender expression, gender identity, gender transition status, pregnancy, physical or mental disability, medical condition, genetic information, ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services, including protected veterans. In acknowledgement of historical and current injustices faced by marginalized members of our global UC Davis community. We are firmly committed to supporting our Principles of Community and applying tenets of diversity, equity, and inclusion into every aspect of our everyday work and organizational culture.

Job Summary

The Advising Services unit in the Graduate Studies office is a campus-wide service unit that is directly engaged with graduate program staff and students on a constant basis, and serves as the primary point of contact for these groups on issues related to graduate education. Graduate programs across campus report up to Graduate Studies via the Advising Services unit for the matriculation, academic progress and milestones, and graduation of graduate students at UC Davis.

Under supervision of the Director of Advising, the Project Policy Analyst 2 (Intake Coordinator) works as an integral part of the team by assisting in the development of efficient and cost-effective workflows, outcome management, departmental projects, redesign, and improvement efforts. This position serves as an intake coordinator for questions from students and programs, assisting with mainline advising as well as referrals and scheduling advising appointments. Supports student services advisors and student academic advisors with intake and triage of student requests, and manages scheduling, communications, and workflow tracking. Makes judgments, decisions, and recommendations that are necessary for smooth and consistent advising, process documentation, and succession planning.

POSITION INFORMATION

Salary Range

$49,000.00 - $92,800.00 /annual

No. of Positions

1

Appointment Type

Contract

Percentage of Time

100%

Shift Hours

Manager will advise

Location

Davis, CA

Union Representation

No

Benefits Eligible

Yes

Apply by Date

02/07/2023


PHYSICAL DEMANDS

• Carrying - Occasionally, Attendance - Constantly, Sitting - Constantly, Speaking - Frequently, Walking - Frequently, Writing - Frequently, Grasp - Frequently, Talk or Hear - Constantly
• Up to 25 Pounds (Light) - Occasionally
• Close Visual Acuity (e.g., viewing a computer screen; using measurement devices) - Constantly
• Quiet Noise Conditions - Occasionally, Moderate Noise Conditions - Frequently, Loud Noise Conditions - Occasionally
• Calculator - Frequently, Computer and Peripheral Equipment - Constantly, Copier - Frequently, Fax - Frequently, Scanner - Frequently, Telephone - Frequently

WORK ENVIRONMENT

• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Experience with data collection, surveys, and workflow design

Minimum Knowledge, Skills, and Abilities (KSA) :

• Excellent planning, organizational, and time-management skills.
• Interpersonal and communication skills to work with diverse populations.
• Excellent verbal, written, and presentation skills and a strong work ethic.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:

• Experience with student advising.
• Experience providing academic and administrative services.

Preferred Knowledge, Skills, and Abilities (KSA) :

• Skills monitoring/assessing people, processes or services, to make improvements.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Salary Range

$49,000.00 - $92,800.00 /annual

No. of Positions

1

Appointment Type

Contract

Percentage of Time

100%

Shift Hours

Manager will advise

Location

Davis, CA

Union Representation

No

Benefits Eligible

Yes

Apply by Date

02/07/2023


To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucdavis/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=7&JobOpeningId=48026&PostingSeq=1

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.





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