This position is responsible for supporting administrative & financial processes in the Leadership, Engagement, and Experiential Development (LEED) Office. The Budget Specialist will be part of an administrative team in the LEED Office, a unit within the Department of Student Life. The LEED Office provides student organizational support, leadership development programs, and services to enhance the campus life experience for students and others in the University community.
The Budget Specialist is primarily responsible for assisting with the budgets & financial transactions for over 250+ student organization accounts within the following categories: Student Government Association (SGA)/Student Activities Commission (SAC), Charter Organizations, Graduate Representatives Organization (GRO), Fraternity and Sorority Life (FSL), Lecture Series, and Programming Boards. The position reports to the Administrative Supervisor of Leadership Engagement and Leadership Development and will have budget supervision support from the USS Financial Analyst.
Specific Duties & Responsibilities
Maintain accurate financial records to ensure financial compliance with university policies and procedures.
Process and track procurement documents from creation to close-out; follow up and troubleshoot problems that may occur. Serve as point of contact for questions regarding financial and compliance policy and procedures.
Initiate and execute various transactions (e.g. journal transfers, purchase orders, vendor setup, invoices, online check requests, travel and expense reimbursements, petty cash vouchers, non-payroll cost transfers, cash deposits), ensuring deadlines are met.
Process SAP check requests for invoices in SAP and verify payments with vendors, including resolving non-payment issues.
Work with internal JHU offices to make sure internal order numbers are set up in a timely manner.
Coordinate, monitor, and submit all necessary student organization budget information for progress reports.
Oversee and reconcile, on a monthly and yearly basis; student group accounts with over 2,000 individual transactions and approximately $1 million in revenues/expenses.
Assists with the management of the financial module and monthly updates within Campus Groups (Hopkins Groups).
Coordinate administrative functions such as purchasing, student payroll, and records administration as needed.
Supports other LEED Budget Specialist in coordinating and reconciling Hopkins Groups tickets revenue for student organizations.
Ensure compliance with university regulations and restrictions.
Assist with monthly, quarterly, semi-annual, and annual allocation for all LEED/Student Life managed accounts. Attend monthly SAC and Homewood Administrators meetings.
Other duties as assigned.
High School Diploma or graduation equivalent.
Three years of related administrative and/or budget experience.
Related coursework at the college level may substitute for experience to extent permitted by the JHU equivalency formula.
Bachelor's Degree in business, accounting, or finance preferred.
Additional experience may substitute for education to the extent permitted by the JHU equivalency formula
Special Knowledge, Skills, & Abilities
Knowledge of SAP Analysis Reporting, Purchasing, Accounts Payable, Travel, and Payroll administration, including knowledge of corresponding policies and procedures.
Skilled in managing budgets, spreadsheets, and databases.
Strong analytical, problem-solving, and accounting skills.
Excellent verbal and written communication skills are required.
Excellent communication, organizational, interpersonal, and customer service skills.
Experience working with accounting systems.
Demonstrated ability to use discretionary judgment and maintain confidentiality in working with financial and budget information.
Ability to work with a variety of contacts (i.e. students, staff, faculty advisors, other University affiliates, vendors) and constituents.
Ability to work in a fast-paced, student-oriented environment
The Johns Hopkins University was America's first research university, founded for the express purpose of expanding knowledge and putting that knowledge to work for the good of humanity. Today, Johns Hopkins has approximately 6,500 faculty, 6,200 undergraduate students, and 17,600 graduate students across 230 degree programs at the baccalaureate, master's, and doctoral levels. JHU has multiple campuses in Baltimore and campuses serving graduate students in DC, Italy, and China. Johns Hopkins stands alone among top research universities in its extraordinary commitment of attention and resources to ensuring student success and particularly those from first-generation or limited income (FLI) backgrounds, making bold, sustained, and dramatic investments in the student experience over the last 15 years.
Student Affairs at JHU
Student Affairs on the Homewood campus is made up of 23 departments ranging from Residential Life, Dining, Athletics and Campus Recreation, to Student Engagement, Student Conduct, Student Transitions and Family Programs, Center for Student Success, Center for Social Concern, and University Student Services administrative units like Human Resources, IT, and Communications.
Student Affairs at Johns Hopkins educates beyond the classrooms, helping students to deepen their self-awareness, develop relationships, nurture inclusion, and find fulfillment in the collegiate experience to ensure lifelong success and meaningful contributions to our global community. Our culture is defined by our commitment to the
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.