Senior Staff Assistant 7303BR National Technical Institute for the Deaf NTID Business Studies
Detailed Job Description Budget
Make all department related purchases, and manage procurement card purchases.
Process all journal entries/purchase orders/software orders/balance account lines/PCM's.
Reconcile monthly budget statement.
Assist students/staff with daily requests for help. i.e. registration, copier problems, supplies requests, office problems, building problems, class lists, etc. Process all student related forms. Prepare all academic action letters, probation, suspension, dean's list and input action into online academic system. Coordinate and schedule team meetings with students/faculty/counselors. Oversee the department's lab and office computers, monitors, printers and servers. Maintain and track inventory and equipment. Hire, train and supervise student assistants for office and computer labs. Enter all students' timecards (approx. 5-7) in online timekeeping system and perform supervisor signoff for these students. Maintain Chairperson calendar and make appointments as needed and telephone coverage. Maintain all department files and mail folders. Maintain departments' instructional supplies. Provide budget and personnel paperwork support for department faculty with internal and external grants. Prepare all adjunct/overload contracts and related documentation. Plan/organize/pick up all food and beverages for all department meetings and events (i.e. department meeting, graduation party, coop meetings, etc.) Actively involved in AST Seminar mentoring committee. Plan all activities and schedule interpreters for activities.
Minimum Qualifications Education/Experience Associates degree or equivalent experience Secretarial Science/Administrative Support/Office Technology Two years experience in an office environment
Computer literacy including proficiency in various campus computer systems, Microsoft Office products, e-mail and Internet.
Bookkeeping/accounting skills, preferably using Oracle.
Able to work well with multiple people requesting services.
Able to multi-task and meet deadlines.
Position requires self-initiative, self-direction, attention to detail and excellent organizational skills.
Must be able to manage multiple tasks at once; have the ability to make quick decisions and troubleshoot; and have minimal sign language skills and be able to communication with a variety of deaf and hearing individuals.
Be able to prioritize work.
American Sign Language communication skills strongly preferred. Willingness to improve skills required.
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band: 114H
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.' RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
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Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .