Program Specialist - Student Events & Entertainment
University of Minnesota, Twin Cities
Location: Minneapolis, Minnesota
Salary: 37086.40 - 61172.80
Internal Number: 351787
Student Unions & Activities is currently hiring for the position of Program Specialist - Student Events & Entertainment. The position is responsible for advising and supporting the SUA Student Event and Entertainment team in areas as assigned, as well as registered student groups at the University of Minnesota. This position will specifically have responsibilities for advising assigned Student Events and Entertainment committees, and coordinating assigned Student Activities initiatives.
Other responsibilities will include ensuring student group compliance with University policies and permits, acting as an advisor and interpreter of policy to student groups and being a liaison to the University and its constituents. The position will report to the Program Manager - Events and Activities.
This position will be initially responsible for the following areas, but specific projects may change over time.
Important to Know: Flexible hybrid work expectation is to be in-person, on-campus 2 days per week.
Programs Area Management (30%) â— Review and create agreements and maintain positive relationships with sound/stage/lighting vendors, agents and artists to make decisions on performance scheduling and production while representing and protecting university interests. â— Plan, forecast, monitor, and allocate an annual budget in excess of $130,000 for the operation of the Music Group committee. â— Manage difficult conversations around meeting the needs of multiple constituents, keeping the goals of SUA and the University, and the student experience in the forefront of all decisions. â— Work with SUA Marketing Managers to promote and maintain awareness of assigned committee’s events â— Coordinate program assessment and evaluations for all 30+ committee events. â— Develop and present workshops in leadership development and program/event planning for student leaders and advisors. â— Stay current on event industry trends and best practices as they relate to college student programming. â— Work with supervisor on on-call shifts for assigned committee’s events, most of which occur on nights and weekends.
Supervision (30%) â— Supervise and support a Student Events and Entertainment committee, in the planning, implementation, and assessment of more than 30 music focused events annually. â— Educate student event planners on peer supervision, presentation skills, decision-making, problem-solving, managing confidential information, and developing autonomy. â— Educate assigned committee’s student event planners on a framework for evaluating current and future trends in music, film, and the arts popular with the student population, appropriate budget/spending, individual events, and ensuring a diverse overall programming vision. â— Provide opportunities and assistance for students to develop leadership skills, presentation skills, and experiences working on teams and with a diverse group of people
Communication and Additional Projects (30%) â— Produce and distribute internal Student Events and Entertainment email communications aimed at increasing cross-committee awareness. â— Produce and distribute email communications to University departments aimed at identifying and strengthening partnership opportunities. â— Plan and implement annual poster sale during the first weeks of the academic year. â— Develop, implement, and manage a system for tracking and organizing Student Events and Entertainment’s event supply inventory.
General Duties and Responsibilities (10%) â— Advise and consult with registered student groups on student group registration, policy and procedures, conflict resolution, problem solving, event planning and risk management. â— Work with colleagues in Student Unions & Activities to offer programs, resources, and services to support an inclusive and diverse University community. â— Assist in Student Activities outreach and community-building efforts through presentations, tabling, initiatives and workshop facilitation. â— Other duties and special projects as assigned.
Required Qualifications: A Bachelor’s degree or a combination of related education and work experience equal to 4 years. Excellent organizational skills, effective written and verbal communication skills and the ability to work with diverse groups of people. Position requires some flexibility in schedule to work occasional weekends/evenings at events/meetings outside of regular business hours.
Preferred Qualifications: Experience working with students and student groups in a college/university environment. Knowledge of student development, event planning and programming. Experience participating in student groups or student programming. Proficiency in using event planning/organizational software such as; Google-sheets/forms/docs, Microsoft Office – Excel/Word. Additional experience or education in student development, student affairs or related academic areas. Experience working with organization management software or learning management software (Presence).
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.