UCSD Layoff from Career Appointment: Apply by 09/21/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 10/03/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will work a hybrid schedule with part-time in the office and part-time remote work
The division of Medical Education within the UC San Diego School of Medicine (UCSD SOM) consists of four major units: Admissions & Student Affairs; Undergraduate Medical Education; Graduate Medical Education; and Continuing Medical Education & Faculty Development. These units are supported by core services units: Business Affairs, Educational Technology, and Evaluation & Assessment. The division supports the education, training and co-curricular activities of 536 medical students, 800 residents and fellows, as well as the faculty, physician and healthcare providers at UCSD's School of Medicine, its' Medical Centers, and affiliates.
The Registrar and Admissions Assistant in Academic Records is responsible for applying and interpreting all policies and regulations of the UC, the UCSD Academic Senate, and Federal Family Educational Rights and Privacy Act (FERPA) when independently resolving issues and making changes to student records including (but not limited to) grades, name changes, social security information updates, withdrawals, retroactive course adds/drops, reinstatements, general petitions, and leave of absences. In addition, as a member of theAdmissions Team, shares the responsibility for the coordination of the application process for the SOM, including communicating extensively with faculty and applicants, preparing appropriate materials, and maintaining admissions-related databases.
Proven ability to handle sensitive matters with tact, discretion and confidentiality.
Demonstrated skill in following through task/functions with accuracy and attention to detail.
Demonstrated ability to follow complex written and oral instructions.
Demonstrated skill and ability to make effective use of campus resources.
Demonstrated ability to manage records and resolve discrepancies.
Excellent interpersonal skills and the ability to employ fundamental advising techniques with sensitivity, including appropriate referrals to campus resources.
Demonstrated skill in establishing rapport and exercising professional judgment, tact, and diplomacy in communicating with a large diversity of people from a variety of cultural, and economic backgrounds.
Proven ability to compile, interpret and analyze data utilizing multiple resources and references.
Ability to professionally handle stressful and difficult situations, and proven sensitivity to customers' needs and concerns.
Ability to use independent judgment and initiative, to analyze complex or unique situations, and to develop recommendations.
Demonstrated ability to analyze and evaluate records, both historic and current versions.
Ability to prepare accurate and concise reports, correspondence, notes and memos.
Ability to edit written material with excellent command and recognition of English grammar and spelling.
Demonstrated skill in analyzing, interpreting and implementing university policies, procedures accurately and effectively.
Knowledge and ability to effectively utilize MS Word, MS Outlook, MS Excel and Explorer.
Knowledge and ability to effectively utilize campus systems such as: ISIS, DARWIN the Data Warehouse, SQL/DSE, TritonLink, Blink and Hummingbird emulation software.
Thorough knowledge of University of California academic regulations and those procedures and revisions as implemented by the San Diego Division of the Academic Senate.
Thorough knowledge of UCSD academic/administrative calendars as they affect student services, and demonstrated knowledge of UCSD student services and resources.
Employment is subject to a criminal background check.
Ability to work effectively in an environment with frequent & changing priorities.
Required to work overtime and weekends during peak periods.
Ability to carry and lift 15-25 lbs.
Demonstrated punctuality and excellent attendance record.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.