UCSD Layoff from Career Appointment: Apply by 9/20/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 9/30/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The Undergraduate College System at UC San Diego is what makes it so unique. No other University in the United States organizes the undergraduate experience around a College system as comprehensive as ours. Our small colleges – each about 4,700 students – help students thrive in a welcoming community. Students have access to personalized advising, support services and leadership opportunities with all of the advantages of one of the best large, Tier 1, research institutions in the world. Each college is inspired by the philosophy of its namesake and has distinctive general education requirements, and a student life and residential experience attuned to that philosophy. The Colleges Business Office (CBO), established in 2012 provides financial, human resources, academic personnel, facilities management and related administrative services to the undergraduate colleges, which include the Provost offices, Writing/Core sequence programs, academic advising, student affairs and residence life units, UC San Diego International House, as well as the Council of Provosts (COP).
Under the general supervision of the Fiscal Operations Manager, the incumbent is responsible for the audit, analysis, and reconciliation of department ledgers to monthly operating ledger and determines use of appropriate methods to correct discrepancies, including the preparation of cost transfers, encumbrance adjustments, UC Path funding correction, budget adjustment journals and transfers of funds. Review all Oracle and Concur submissions for respective College responsibilities, preparation and processing of all Concur reports including Procurement Card, Travel and Entertainment Card, Travel, Reimbursement etc. as well as Oracle procurement. Responsible for resolving complex problems with vendors and assist with special projects. Incumbent will serve as liaison with the Colleges, central offices and other campus departments.
Some overtime may be required during peak times.
Demonstrated experience using online financial systems such as Oracle, Concur, and other financial resources to reconcile ledgers, produce monthly financial statements, and perform appropriate cost adjustments (cost transfer, direct retro).
Demonstrated knowledge of budgeting, fund accounting, and bookkeeping to maintain department financial records and reports.
Demonstrated analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution, and evaluation results or progress.
Demonstrated ability to work independently, take ownership of work performance, follow through on assignments, and identify problems and resolve or recommend course of action for resolution as appropriate.
Demonstrated strong organizational, planning, and time management skills to handle multiple tasks simultaneously. Ability to prioritize workload to meet shifting deadlines and changing priorities with frequent interruptions.
Ability to interact constructively and with sensitivity with staff, faculty, students, and community members, with diverse personalities and cultures, exercising sensitivity, tact and diplomacy with an emphasis on flexibility, customer service, and professionalism.
Ability to work within a team framework, participating in and sharing information to solve problems and improve work processes.
Ability to communicate clearly and effectively, orally and in writing, including effective writing skills to prepare correspondence, various documents and reports, and email with knowledge of correct usage of English language, grammar, punctuation, and spelling.
Demonstrated understanding and skill in the use of a variety of computer software, platforms, and systems, such as Excel, Word, Oracle, Concur, and UCPATH, with the willingness and ability to update skills and knowledge as required.
Ability to maintain confidentiality in all areas of work and to be able to communicate tactfully and with discretion.
Willingness and ability to meet University and department standards for attendance.
Willingness and ability to embrace and follow the UCSD Principles of Community.
Demonstrated ability to analyze data accurately to present data in a clear and meaningful way.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.