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Under the direction of the Vice Provost for the Faculty, the Senior Faculty Financial Analyst (Financial Analyst 5) coordinates the campus's faculty budget planning and the FTE associated with the faculty recruitment and appointment process (both on cycle and off cycle), supports and documents the budget-related aspects of faculty start-up and retention cases, and produces regular and ad-hoc analyses, surveys, reports, and advice on the above. This can involve developing, interpreting and implementing concepts in resource planning (FTE and dollars), and may require analysis and preparation of recommendations of annual resource requirements, forecasts, and allocations.
UC Berkeley is committed to creating a multi-year, sustainable and strategic financial model that aligns our resources with our academic mission and priorities, maintaining comprehensive excellence, while continuing to ensure access and affordability to our students. To this end, the Senior Faculty Financial Analyst performs complex analyses to maximize financial and academic outcomes for the campus related to the planning for, and hiring and retention of, faculty. This position reports to the Vice Provost for the Faculty, but works closely with the Budget and Financial Operations Team in Financial Planning & Analysis (FP&A) to ensure that all budgetary matters related to faculty financial decisions (e.g., salary changes, FTE allocation and adjustments, financial commitments for faculty start-up and retention) are decided on the basis of appropriate information and analysis and then executed correctly
Application Review Date
The First Review Date for this job is: 09/28/2022 and the position will remain open until it is filled.
Coordinates and provides decision support for the annual (on-cycle) faculty FTE planning process. This includes launching the FTE call process in the fall (target year allocation emails, templates & authorizations); preparing regular financial schedules essential to the process (10-year incumbent FTE schedule, high form, FTE requests, allocation spreadsheet); communicating allocation decisions at the end of the process through notification emails followed by detailed analyses of Budget Committee decisions for each academic department; and answering questions and conducting ad hoc analyses throughout the process as requested by the Vice Provost, the Budget Committee, or the Executive Vice Chancellor and Provost.
Coordinates requests for new faculty FTE and other faculty-related actions (e.g., change in search level, change in search area) occurring throughout the year (off-cycle). This includes search status tracking, template completion, drafting of letters, and assigning search authorization numbers.
Develops and maintains tracking systems critical to the faculty FTE search process and the execution of other faculty actions. This includes the search log, float log, off-cycle request tracking log, Law School FTE, and the faculty information database.
Partners with staff in the Office of Budget and Financial Operations to ensure that central budgetary actions related to faculty (e.g., FTE and salary changes, start-up and retention commitments) are executed properly. For example, a streamlined, technology-supported system for reporting all faculty salary actions (merits, promotions, range adjustments) could be jointly developed, as could a multi-year database for start-up and retention commitments.
Manages work streams related to philanthropically-supported and non-state-funded faculty positions. This includes financial modeling for Chancellor's FTE Chair positions, salary pool offloading, and monitoring funding sources for these positions.
Provides other decision support as needed related to financial planning for faculty. This could include, for example, multi-year projections on future costs related to start-up and retention commitments, historical analyses of average starting salaries and start-up costs by discipline, and financial impact analyses for future faculty searches (i.e., 'n') under consideration by the Budget Committee.
Serves as an advisor and subject matter expert on faculty-related financial decisions, planning and analysis to the campus community, including divisional finance leaders (DFLs), chief administrative officers (CAOs), academic personnel officers in the colleges and schools, and the Academic Personnel Office.
Has expert knowledge of finance policies, practices and systems to design new policies for as-yet unidentified processes for faculty funding.
Utilizes specialized expertise requiring technical finance knowledge to perform complex, technical finance functions, ranging from maintaining complex data models to developing curated views of financial data for internal and external use.
Has the ability to identify, analyze, and report on data that are complex in nature, for different academic and administrative leadership audiences.
Is able to communicate complex information to management in a clear and concise manner, both in writing and orally.
Has the ability to work independently while developing and maintaining productive working relationships with staff in other units, including the Office of Budget and Financial Operations, the Academic Senate, the Academic Personnel Office, deans' offices, and the office of the EVCP.
Is skilled in use of Microsoft Office and common desktop/web applications.
May act as a subject matter expert for the unit in certain advanced features of Excel, use of enterprise financial systems, or query and reporting tools.
Accepts responsibility for own work; develops trust and credibility; demonstrates honest and ethical behavior; handles stress and high demand situations; demonstrates tolerance and adaptability when dealing with ambiguous situations; can model University and unit principles and culture; recognizes need for change and effectively manages areas that remain stable and those that are changing; effectively plans for change and deals with setbacks by being resilient and flexible; communicates frequently and authentically during times of change.
Must have at least seven years of relevant experience in a large public university setting.
Advanced degree in related area and/or equivalent experience/training.
Advanced knowledge of software features such as Smartview, Cal Answers Student Data and Cal Answers Financials, and UCPath.
Salary & Benefits
This is a 100% full-time (40 hrs a week), monthly paid, exempt position. Starting salary will be commensurate with experience.
Please submit your resume and a cover letter (PDF) that briefly expands on how your background is a good match for this position when applying.
The Division of the Vice Provost for the Faculty is open to hybrid working arrangements for its employees. Exact arrangements are determined in partnership with the VPF to meet role responsibilities and department needs, and are subject to change.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.