This position is part of the Psychology Undergraduate Advising team. Department of Psychology professional academic advising staff are responsible for academic advising and program implementation through direct student contact that includes, but is not limited to: individual appointments, group advising, course instruction and workshops. Psychology advisors support approximately 1500 Psychology BA/BS majors, minors, and individualized degree program students. Responsibilities include working in a culturally responsive manner to improve students' academic planning skills, evaluating students' curricular plans, counseling students regarding communication and interpersonal skills related to academic success, managing the advising office, and other academic activities. Finally, the Psychology advisors monitor student progress in order to advise and recommend resources and solutions to academic difficulties. This position allows for some hybrid work. Salary range is $37-55K, depending on experience and qualifications.
1. Student Services/Academic Advising (60%)
Directly advise incoming and current students regarding program requirements and registration. Advising includes degrees in BA/BS Psychology and two Minors (General Psychology and Health Psychology).
Meet with existing students in one-on-one meetings on program planning strategies, registration, permissions, major/minor declaration, degree progress, completion, research, community engagement and volunteering, internships, study abroad, career plans, advanced educational opportunities, program requirements.
Collaborate with other staff advisors for comprehensive services and make referrals w/collegiate advising, faculty, campus support services, etc.
Use APLUS, PeopleSoft (PS), Academic Progress Audit System (APAS), and other software systems to maintain accurate degree progress information.
Present, moderate, and coordinate a portion of Psychology Undergraduate Advising-sponsored events to include, but not limited to: research opportunities, career and graduate school sessions, pre-major sessions, transfer student orientations and the annual Psychology Undergraduate Celebration
Provide information about advising resources to students (create new handouts/displays when necessary), prospective students and community members.
Advise and consult on Department student groups and related events.
2. Office Supervision: Management of Resources and Services (20%)
Hire, train, and supervise Front Desk student employee(s)
Key staff member for maintaining office scheduling for appointments for self and other advising staff. Organize unit scheduling to ensure office coverage and peak-time availability
Manage undergraduate student files and all other student forms and records filed in the advising office.
Manage Online Research Contract system and processes
Oversee hard-copy files (including audit of shred/destroy) and data management (S:/Drive organization; Google Drive, uploads to University systems)
3. Communications & Resource Development (10%)
Collaborate with advising lead on weekly electronic newsletter “Psych Scoop”
Revise and update advising forms (using Google, MSWord, PowerPoint, Excel) and create new forms (including web-based), as necessary.
Maintain and promote social media (Facebook, Twitter, etc.) for unit
Ensure handouts are available for events and everyday use
Create invitations and materials as necessary to target specific student groups
Maintain overall appearance of Elliott S205 and Advising spaces, and re-stock when necessary
Continuously improve and expand undergraduate web page content as appropriate and based upon student feedback/requests
Order books, manuals and pamphlets related to psychology students’ career and graduate and professional school interests
Collaborate with other employees to ensure that website, scheduling system, web-based tools for student surveys, research database are designed correctly/efficiently and are kept up to date
4. Research (5%)
Conduct web-based research regarding career and internship opportunities; attend CLA Career Services events when applicable.
Conduct literary research regarding academic advising theory/practice concerns
5. Professional Development/Networking (5%)
Demonstrate commitment to ongoing Department initiatives
Attend conferences/retreats/University-sponsored activities (such as major fairs).
Consult with CLA Advising staff regarding student-specific issues (and keep CLA updated on upcoming events); act as departmental resource for CLA Advising.
Participate in University advising organizations, discussions with colleagues/advising meetings, reading professional materials, conference/retreat attendance.
Visit necessary offices/events to represent Psychology and obtain new information for Advising.
BA/BS or a combination of related education and work experience to equal four years.
Excellent skills in communication (both written and oral).
Demonstrated commitment to diversity, equity, and inclusion to include experience working with students from diverse communities and backgrounds.
Psychology or related undergraduate coursework; familiarity with liberal arts programs.
Familiarity with University of Minnesota advising and student support services.
Prior supervision of student employee staff.
Experience with web-based advising software (e.g. APLUS and APAS) and Student Data Systems (e.g. PeopleSoft).
Experience developing and executing educational programming.
Experience in Google Documents (Mail, Calendar, Drive, Docs, Sheets, Forms), MS Office (Word, Excel, Access, and PowerPoint), and familiarity with Website and design programs (Dreamweaver, Adobe Acrobat and Indesign).
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.