Reporting to the Director of Administration, with both independent and collaborative responsibilities, provides support for a large (110+) graduate student community, undergraduate students pursuing concentrations (25+) or secondary fields (15+) in the Study of Religion and Germanic Languages and Literatures.
Serves as the primary administrative point of contact for CSR and GLL PhD students. The Student Coordinator is the only full-time staff person responsible for the general administration of approximately 115 doctoral and 40 undergraduate students between two departments, CSR and GLL.
Works with the Directors of Graduate Studies to develop graduate student programs; tracks student milestones via my.Harvard; communicates with faculty advisors. Coordinates Religion Doc Subcommittee meetings and prepares minutes.
Independently and proactively develops working relationships with internal and external constituents to facilitate and resolve CSR and GLL department business and problem solving (GSAS Financial Aid Office, OUE, FAS Student Affairs, FAS Registrar, OUE, HIO, the AEO, Title IX, Central Payroll, HDS administration, etc.) Works closely with the HDS graduate coordinator on Religion PhD program efforts.
With the Directors of Graduate Studies, the Chairs of the departments, Bok Fellows, and/or the HDS TF Liaison as may be appropriate, plans and coordinates varied academic efforts for the graduate programs, and sets dates and coordinates academic and social events for students and prospective students.
Organizes professional development workshops, orientations, weekly/monthly student talks, and other events. Manages calendars and room scheduling for graduate student events. Coordinates weekly graduate student newsletters.
Oversees bibliography submissions, general examinations, prospectus, and dissertation defense processes. Maintains databases of exams bibliographies and exams questions.
In conjunction with the HDS coordinator in Religion and in GLL, hires Teaching Fellows (TFs), Teaching Assistants (TAs) and other appointments as needed; processes HGSU paperwork; and manages TF/TA payrolls. Distributes TF opportunities emails/flyers. Maintains email lists of TFs/TAs.
Acts as a resource and advises on FAS/GSAS protocols, guidelines, and policies, and departmental academic policies and procedures, for students and approximately 50-60 faculty across FAS and HDS. Updates student-related information on departmental websites. Advises students on curricular and program requirements; updates Ph.D. Handbook(s) as needed.
Provides periodic reports to the Director of Administration and other FAS/GSAS and Harvard Divinity School administrative offices. Processes all I9s, Buy2Pay and CSR award disbursements, and assists Director of Administration with processing international student visa paperwork.
Maintains student and program records according to department and University guidelines. Communicates with faculty advisors and.
Responds to doctoral program inquiries from prospective applicants. Manages all phases of SLATE admissions process for 180-220 applications per year; coordinates recruitment including scheduling campus visits for newly admitted students (spring) and orienting new students (fall), and student engagement efforts.
Plans information sessions for PhD students on various topics including: priority teaching, fellowship and grant application processes, and department deadlines specific to each student cohort's current stage within the program.
Distributes all funding and fellowship information; organizes application and award processes for student prizes, fellowships and grants and manages department awards, including Loeb fellowship awards process and disbursal of funds. Manages funding applications via CARAT. Coordinates with other departments on funding opportunities.
Provides occasional administrative support for the DUS's in Religion and GLL, including but not limited to: updating student records, course materials, coordinating instructional supplies, language citations, and language placement exams.
With Director of Graduate Studies and/or Director of Administration, addresses individual student issues needing resolution.
With Director of Administration, conducts outreach to alumni and maintain alumni records.
All final offers will be made by FAS HR.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
Bachelor's degree or equivalent work experience required. A minimum three years of administrative experience in a higher education setting required, including experience in student services.
Harvard experience preferred. Strong written and verbal communications skills, computer skills, and attention to detail crucial.
- Experience collecting, analyzing and presenting data to drive decision-making
- Ability to handle sensitive or confidential information and to use discretion when responding to requests.
- Excellent and proven writing, communication, teamwork, interpersonal and relationship-building skills
- Ability to prioritize and perform multiple tasks while maintaining attention to detail
- Must be able to demonstrate strong customer service and organizational skills, cultural sensitivities to a diverse student body
- Must be able to initiate and implement projects without immediate oversight
- Requires flexibility to adjust work schedule to work outside normal business hours, including but not limited to early morning hours or evening hours to accommodate virtual or on-campus student meetings and events
- Demonstrated ability to work collaboratively and collegially with all stakeholders, both internally and externally.
- Proficient computer, software, and social medial skills.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.