UCSD Layoff from Career Appointment: Apply by 09/09/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 09/21/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will work a hybrid schedule with part-time in the office and part-time remote work
Under general supervision by the Executive Director of Business Affairs and general work direction by Program Administrators/Managers, the incumbent provides programmatic administrative support to the School of Medicine Graduate Programs, which encompass Biomedical Sciences (BMS) and Neurosciences (NGP) and the Medical Scientist Training Program (MSTP). Assists with logistics and coordination for all program events and educational activities. Process all program expenditures including payment authorizations, travel reimbursements, honorariums and transactions related to program events and student activities.
The Biomedical Sciences Graduate Program (BMS) is the largest graduate program in Health Sciences with approximately 200 students. As an umbrella program, instruction and research occurs at multiple sites with nearly 300 faculty members from 30 university departments and 10 external institutions, such as Sanford Burnham Prebys Medical Discovery Institute, the Salk Institute, the Scripps Research Institute, La Jolla Institute for Immunology, and the Craig J. Venter Institute.
The Neurosciences Graduate Program (NGP) has approximately 100 students and 180 faculty members also brought together from many campus departments including UCSD School of Medicine, approximately 20 general campus departments and a number of affiliated institutes. The Neurosciences Graduate Program is an interdisciplinary program that provides coursework and research training leading to a degree of Doctor of Philosophy in all areas related to the development and function of the nervous system.
The Medical Scientist Training Program (MSTP) is an MD-PhD program and has approximately 40 medical students and 50 PhD students. The MSTP an inter-institutional collaboration that combines clinical training under the auspices of the UCSD School of Medicine with research training from a number of world-renowned research institutions.
The Program Support Coordinator applies acquired skills, process, and policy knowledge to support professional health education program learners. Coordinates program operations, which include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation. Performs other duties as assigned.
Six (6) years of related experience, education/training, OR an Bachelor's degree in related area plus two (2) years of related experience/training.
Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry.
Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.
Strong communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.
Effective interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.
Excellent organizational skills, analytical, and proven attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision.
Thorough knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.
Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.
Excellent interpersonal skills to articulate program information and requirements to a variety of individuals with broad education, cultural, and language backgrounds utilizing tact, diplomacy and discretion. Ability to work in a team framework in conjunction with the principles of community.
Administrative experience scheduling meetings, conferences, and receptions with strict attention to detail and ability to organize tasks, documents and materials for events with efficiency an
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.