Location: OaklandFull Time Job ID: 41543 Job Posting
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UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President
Graduate, Undergraduate and Equity Affairs at the UC Office of the President provides leadership and support for efforts that advance UC equity and inclusion, close equity gaps, promote access to and successful completion of baccalaureate and graduate degrees, and help to provide an exemplary University experience for all.
We are committed to the University of California's academic mission and to our core values: integrity in advocating unapologetically for access and institutional equity, respect for one another, accountability for and effective use of our public resources, and excellence in our service to the University and the State.
Reporting to the Deputy to the Vice President and Executive Director of Central Services, the Director - Outreach Events and Communications leads an events and communications team that manages department efforts to effectively develop outreach and professional development events and communicate the impact of the University's programs, services and strategies to K-12, community college, undergraduate and graduate students; K-12 and community college educators; University administrators and faculty; policymakers; families and the general public.
The incumbent leads development of the department's strategic communications plan and ensures smooth implementation of all of the department's communications strategies, including managing the financial and personnel resources needed for successful implementation. The incumbent works closely with department leaders, UCOP Communications and other internal groups and with UC campus constituents to identify the best ways to reach target audiences.
STRATEGIC PLANNING AND LEADERSHIP: Provides comprehensive direction and oversight for all aspects of communications and event management including personnel and financial administration. Serves as consultant and advisor to the Vice President/Vice Provost and Deputy on strategic messaging and for engagement with policymakers and education leaders. Develops, manages, and implements the department's communications strategic plan. Liaises with external groups and internal advisory boards as appropriate to identify pivotal audiences and their needs. Leads and participates on committees and teams in support of department communications and event management objectives.
COMMUNICATIONS MANAGEMENT: Puts communications vehicles in place to create momentum and awareness as well as to test the effectiveness of communications activities. Partners with campuses, other segments of higher education in California, private vendors, and national organizations to deliver the University's messages to pivotal audiences while remaining cognizant of the sensitive political environment. Leads development of online content that engages target audiences and leads to measurable action. Develops, implements and oversees the department's editorial calendar. Manages the development, distribution, and maintenance of all print and electronic collateral including, but not limited to, social media, newsletters or blogs, program collateral materials, brochures, and department websites. Oversees the maintenance of website content to ensure that new and consistent information (article links, stories, and events) is posted regularly. Writes, edits, and creates original editorial content. Manages the production of publications and on-line content, meets deadlines, and ensures the quality of all communications vehicles. Develops, from concept to completion, high-quality presentations, templates and materials, including creation, design, quality assurance and editing. Develops, from concept to completion and frequently under tight deadlines, annual reports, briefings for policymakers and senior leaders, and other new publications, presentations or manuals. Provides proofreading support and input regarding written materials prepared by other department staff members. Manages communications vendors and consultants and serves as primary department liaison to UCOP Communications and UCOP website developers. Builds and maintains mailing lists for e-mail and social media campaigns.
EVENT MANAGEMENT AND COORDINATION: Develops, from concept to completion, professional development, educational and informational webinars, conferences, symposia and other opportunities for University staff, administrators and faculty to ensure awareness of University policies and practices that support UC goals to produce more degrees, close equity gaps, and grow the diversity of UC students, faculty and leaders. Through subordinates, manages a diverse variety of large, systemwide events requiring coordination of multiple internal and external resources. Coordinates all aspects of event setup and execution, including editorial, technical and logistical components. Ensures that presenters and other staff are appropriately prepared. Ensures that agendas for trainings and events address the most pressing issues and accurately convey University policies and practices. Researches audiences for the department's programs - including, but not limited to, underrepresented K-12, community college students, K-12 and community college educators, community leaders and University students, staff and faculty - and identify areas of weakness in informational programming; recommend and implement new tools and events to convey UC messages, policies and practices. Designs surveys for on-site and online distribution to evaluate effectiveness of events. Develops and maintains event budgets; produces and modifies production schedules within budgetary limits. Serves on planning committees for cross- departmental or other Universitywide trainings and events.
EXECUTIVE COMMUNICATIONS: Prepares speeches, presentations, reports, statements, and opinion- editorials for the Vice President/Vice Provost and other senior leaders. Drafts correspondence for the Vice President/Vice Provost and other senior leaders on sensitive issues as needed. Oversees development of the Vice President's monthly message and the department's monthly Universitywide administrative newsletter.
OTHER DUTIES: Attends classes, seminars and conferences that enhance professional expertise and foster managerial competency. Participates in activities that enhance the UC community and support the university mission. Upholds the organization's Principles of Community and assures that those values are upheld throughout the department. Other duties as assigned.
Strong knowledge of management principles, policies, concepts and best practices and skill to select, train, mentor, evaluate and, as required, take disciplinary action with subordinate staff.
Demonstrated experience creating and implementing effective communications strategic plans and key messages.
Strong knowledge of program management, including comprehensive staff and budget administration.
Strong interpersonal communications skills to build and foster a collaborative and cooperative work environment and to maintain good working relationships with all organizational levels and outside constituencies.
Strong political acumen and skill in judgment, decision-making and problem recognition, avoidance and resolution.
Strong leadership / management skills, including skills to lead, direct, mentor, evaluate and motivate staff.
Demonstrated experience writing and editing professional-level publications and printed materials. Excellence at writing concise, compelling content with a consistent, relevant voice to key audiences.
Advanced skills in project management and the organizational skills to coordinate and prioritize a broad range of commitments, set and meet competing deadlines, apply exceptional attention to detail, and establish systems to effectively track projects and other information.
Advanced knowledge of the organization, its vision, mission, goals, objectives, achievements, issues of concern and infrastructure. General knowledge of the University's equity, diversity, inclusion and anti-racism efforts preferred.
Master's degree in related discipline preferred.
Undergraduate degree in English, journalism, communications, education or related discipline and six to ten years' experience coordinating communications and public events (preferably in an academic environment), or an equivalent combination of education and experience
SALARY AND BENEFITS
Salary: Commensurate with experience.
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job isSeptember 23, 2022. The position will be open until filled.
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy
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The UCPath Center is the transactional hub for human resources, payroll, benefits, general ledger, workforce administration and academic processes across the entire University of California system.Located in Riverside, California, the UCPath Center will serve more than 200,000 employees from each UC campus and medical center as well as vendors, location administrators, and policy makers from the University of California Office of the President.