We are seeking a Program Coordinator who will be the first point of contact for the MPH Program to support admissions process and the admissions committee. Communicates and meets with prospective student, event planning, formal communications role. Disburses scholarships, supports activities for students who are customizing, and assists with academic tracking of full-time and online students.
Specific Duties & Responsibilities:
First Point of Contact
Communicates a significant level of expertise about the MPH Program through the program email account, phone conversations, walk-in visitors, etc.
Provides expert communication about MPH admissions requirements.
Meets with prospective students and refers prospective students to full-time and online advisors when appropriate.
Screens and distributes applications to the faculty serving on the admissions committee.
Processes and prepares applications for faculty review.
Tracks admitted student acceptances, declines and deferrals.
Maintains internal student database with incoming student information and enrollment status.
Interfaces with the Student Affairs Office to obtain and track information on admissions, credentials, etc.
Supports event planning for orientations, Capstone Symposium, faculty advising workshops, special events, etc.
Catering, multimedia, and environmental services arrangements for special events/meetings.
Attends meetings with JHSPH Special Events Team to assist in organizing special MPH events and meetings.
Coordinate summer events such as the certificate fair and other sessions.
Updates MPH Program website.
Attends Schoolwide communication associate's meetings.
Responsible for CoursePlus sites for both full-time and part-time candidates.
Maintains listservs for MPH Office.
Design and helps update student manuals.
Designs e-posters for MPH events.
Triage problems and questions by current students.
Reviews Goals Analysis and tracks academic progress under the guidance of advisors.
Supports group of students who customize Degree.
Supports the MPH Field Experience Fund Awards and MPH Capstone Awards Subcommittees.
The MPH Program as a whole.
The formal and informal goals of the MPH office in daily activities.
The standards, policies and procedures of the other offices within the school with respect to their interactions with MPH activities.
Possesses sensitivity to the interrelationship of both people and functions within the MPH program office.
Balances the priorities for the various required functions.
Minimum Qualifications (Mandatory):
High School Diploma/GED.
Five years of progressively responsible administrative experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.*
* JHU Equivalency Formula: 18 graduate degree credits (semester hours) may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Special Knowledge, Skills, & Abilities:
Adept at using social media.
Outstanding team player with colleagues.
Decision Making on a regular and continuous basis.
Exercises judgment and assumes responsibility for decisions, consequences and results having an impact on people and the efficiency and/or quality of the overall operation of the office.
Excellent communication skills.
Possesses strong oral and written communication skills.
Communicates on a regular basis with the Admissions Coordinator, Sr. Administrative Coordinator, and Academic Advisors with respect to needs and upcoming activities.
Coordinates with the MPH Senior Program Manager and Chair of the MPH Program as to status of ongoing projects.
Technical Qualifications or Specialized Certifications:
Ability to effectively utilize applications such as SOPHAS, Qualtrics, SIS, etc.
Expertise in Microsoft Office, Excel, relational databases, to assemble, formatting data and reports.
Classified Title: Program Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: Commensurate with experience Employee group: Limited Schedule: M - F, 8:30 am - 5:00 pm Exempt Status: Non-Exempt Location: Hybrid/School of Public Health Department name: Master of Public Health Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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