The University of Maryland, Baltimore (UMB), School of Medicine has an exciting opportunity for a Training Events/Meeting Coordinator (Events Coordinator) to join the Department of Psychiatry's Training Center. The position involves coordination and management of conference/training planning activities. The incumbent should demonstrate the ability to exercise leadership, independence and creativity that requires independent judgment and action with considerable responsibility. The incumbent is expected to work in a team environment as a valued member of office staff. Some local travel is involved. This position reports to Catonsville, MD.
UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous leave package that includes over 4 weeks of vacation accrued each year, paid holidays, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).
UMB employees are strongly encouraged to follow all CDC recommendations related to COVID-19 vaccinations and booster doses. Employees whose job duties require them to work in clinical settings or at clinical or field sites continue to be subject to the vaccine requirements of those sites. For additional information on protocols and exemptions, please visit the COVID-19 website.
Assist in coordinating and facilitating virtual and in-person conference/training events. Coordination of the conference/training events may include hosting virtual Zoom and Webex webinars; securing venue sites, securing catering services, negotiating and securing overnight lodging agreements; securing and scheduling of IT services and equipment rental; and scheduling of all conference presenters.
Maintain large databases of attendees for Training Center-sponsored conference/training events; generate mass email mailings to those behavioral health stakeholders in the databases as training events are scheduled.
Track and maintain registration information via the online registration process for various training events sponsored by the Training Center.
Assist in creating/designing invitation letters, registration forms, agendas, and evaluation forms for training events. Compile and generate reports from conference evaluations.
Provide virtual and/or on-site support at the registration check-in for training events. Assist in providing logistical support to ensure that training events proceed seamlessly and successfully.
Assist in receiving and processing training fee payments received; and providing reports regarding funds received.
Maintain complete and accurate files of all training events which award CEUs, in order to maintain compliance with the Maryland Department of Health Boards of Social Work Examiners, Psychologists, and Counselors and Therapists under which the Training Center is authorized to award CEUs.
Receive and screens telephone calls. Independently handle procedural and substantive matters or refer callers to others as appropriate.
Perform other duties as assigned.
Education: Bachelor's degree in Communications, Marketing, Business, English, Journalism, Public Relations or related field. Experience: Two (2) years of experience in event or meeting management, fundraising or development, or public or client relations. Experience with Cisco Webex Meeting & Training, Zoom Meeting/webinar, Cadmium (event planning software), Internet, and Microsoft Office Software such as Access, Word, Publisher and Excel, and Outlook or other email client application preferred. Other: Related experience may be substituted for education.
Knowledge, Skills, and Abilities Position requires attention to detail and ability to work independently, as well as strong communication, organizational, problem solving and interpersonal skills. Candidate must be able to manage multiple priorities and projects and will possess skills in composing a variety of correspondence, in hosting virtual webinar trainings, managing filing systems, and in gathering and summarizing information. Cisco Webex Meeting & Training, Zoom Meeting/webinar, EventRebels (event planning software), Internet, and Microsoft Office Software such as Access, Word, Publisher and Excel, and Outlook or other email client application preferred.
The Hiring Range for this position is in the high $40,000s to low $50,000s, commensurate with education and experience.
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu.
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.