• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Salary Range:

Position Summary

Reporting to the Associate Director, this role manages the academic administration and student services for undergraduate and master???s degree students in the Computer Science Department.

Responsibilities

• 30% Coordinates the Computer Science Department MS Admissions process for Master???s Programs and ~4000 plus graduate applications per admission cycle

  • Supports faculty and the MS Degree Admissions Chair in the lifecycle of all graduate applications

  • Manages the Slate platform for MS applications, which includes creating and managing various queries, posting faculty decisions, training support staff on Slate (as in student workers)

  • Supports SEAS admissions and recruitment goals with regard to expected admits

  • Coordinates and executes the computer science MS graduate and BS undergraduate degree admissions-related events, such as information and major declaration sessions

  • Coordinates and co-hosts MS and BS admission orientations for incoming classes

  • Works closely with MS Committee Chair in the Hire the PhD students that provide MS admissions support

• 30%  Advises ~250+ computer science MS students enrolled in one of the 3 MS programs:

  • MS in Computer Science, where students can choose from 10 tracks/concentrations

  • MS in Computer Engineering (a joint program with Electrical Engineering)

  • MS in Journalism and Computer Science

  • Advises ~450 Bachelor of Science computer science majors (across various schools and academic programs such as SEAS, A&S GS & CC and Barnard);

  • Interfaces regularly with faculty advisors and college deans for schedule (drop) changes, academic concerns, semester grade reviews, and student status updates, streamlining the processes for faculty

  • Supports students in semester scheduling and course selection process, and with schedule changes. Certifies MS and BS graduation requirements

  • Interprets and enforces SEAS, CC, and GS policies and processes

  • Maintains and updates student records in the departmental database, MICE

  • Serves as liaison with University support departments on behalf of students, faculty and staff

• 15% Supports coordination of School-wide and Department-wide events, such as the  faculty reviews of PhD student progress at the end of each semester, commencement, all Student Affairs Team events and services, PhD events, such as social events, annual celebration events, etc.

  • Coordinates and carries out events geared for undergraduate and MS students ??? social and academic.

• 10% Updates the SEAS, CC/GS, Barnard bulletin, works with Undergraduate and MS Committee Chair(s) and DUS on updates.

  Maintains the undergraduate and MS course requirement related departmental webpages.

  • 5% Manages computer science department student conference funds, a source which supports department sponsored student travel to special conferences and academic competitions (all students involved in special intramural research or academic activities can apply);Reviews incoming applications

  • Determines eligibility and funds requests

  • Submits annual funding request to CS leadership

  • Sends comprehensive support information to leadership

  • Works with the departmental administrative team to process travel fund disbursement

• 5% Hires, trains, and supervises student workers.

  • Support hiring process for teaching assistants, coordinates applications, promotes   roles, processes hiring documents

• 5% Performs related ad hoc duties and responsibilities as assigned/requested

Minimum Qualifications

• A bachelor degree is required; graduate level work is preferred. At least of 2-4 years of related experience required.

• Understand student and academic affairs opportunities and challenges affecting the constituents, consisting of a diverse population - domestic and international.

• Strong technical competency is required; demonstrate an understanding and appreciation of student services database software and on-line resources, and the willingness and enthusiasm to respond to the needs of students in an increasingly technologically dynamic society. Proficiency with Google suite of products, Excel (proficient in pivot tables, formulas), PowerPoint, publishing software, social media, etc. Experience with Canvas LMS, Columbia SDR/SSOL/SIS, and marketing platforms (such as Mailchimp) or admissions platforms (specifically Slate) are a plus.

• Ability to analyze and work with a large volume of student, course and other types data.

• Must be willing to work on occasional evenings and weekends, on a needed basis, especially during peak times.

• Possess excellent interpersonal and administrative skills. Ability to work independently and under pressure, with high level of attention to detail. Candidate must exercise good judgment and flexibility. 

• Must be able to prioritize multiple tasks with minimal supervision. Must be able to communicate effectively and tactfully with staff, faculty, students, employers, and alumni in small and large group settings. 

• Positive, mission-oriented, forward-thinking attitude and sense of humor a must.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.