Job Description:

• Facilitates communication and manage projects at the direction of Law School leadership.
• Manages highly sensitive and confidential matters in support of the business of the Law School, using independent judgment and excellent discretion.
• Independently handles routine administrative and operational matters.
• Provides administrative assistance to the Dean in the absence of the Executive Assistant to the Dean.
• Provides administrative assistance to the Deputy Dean, Chief of Staff, Human Resources, and the Associate Dean of Administration.
• Researches topics as directed by the Deans.
• Prepares summary reports, including the development of complex spreadsheets and/or database, materials and information for meetings, including proofreading and copyediting written materials prior to publication or distribution.
• Manages electronic and hard copy filing systems; creates and implements process improvements for general office management, including the development of operational manuals.
• Processes expenses and reimbursements on behalf of the Deans.
• Makes complex event and travel arrangements for the Dean and processes all related expenses and reimbursements.
• Assists with planning of faculty conferences, programs, meetings and events.
• Assists Deans and faculty with matters related to teaching and scholarship.
• Provides administrative support for faculty recruitment and onboarding.
• Provides administrative support for academic affairs and curriculum planning at the direction of the Deputy Dean.
• Prepares special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time.
• Initiates correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves routine and complex inquiries. May act as liaison to Board of Directors.
• Performs other related work as needed.

Preferred Qualifications

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.