ALUMNI RELATIONS (UA-ALUM-IUBLA)

The Indiana University Alumni Association's mission is to activate and support the global alumni network of more than 750,000 IU graduates - encouraging alumni to grow a lifelong connection with Indiana University, and inspiring their ongoing generosity toward each other and the university.

As we pursue our mission, a core set of values guides our approach:

• Collaboration | We work together to achieve common goals.
• Commitment | We serve each other, our alumni and the university with professionalism and integrity.
• Inclusion | We work to create an inclusive culture that is committed to diversity, belonging, and equity.
• Pride | We share and celebrate the best of the past, present, and future of IU.

As we undertake our mission of activating and supporting the global alumni network, we have three priorities that guide our work. Each of these priorities is supported by strategies that direct our efforts in the years to come.

• Cultivate belonging | To ensure a welcoming, equitable, diverse, and inclusive community, we will challenge discrimination and our inherent biases.
• Deepen alumni loyalty | To build the alumni community, we will learn how alumni identify with IU and each other, and then offer relevant experiences that encourage stronger commitment.
• Strengthen alumni relations across IU | We will collaborate with IU stakeholders and support efforts to engage more deeply with their alumni audiences.

The IUAA activates IU's powerful global network through live and virtual events, volunteer opportunities, scholarship programs, compelling IU content, and seriously fun traditions.

Additionally, the association develops and supports volunteer leadership, serves as a voice for alumni as the university evolves, and provides lifelong learning opportunities.

This role is a key member of the IUAA Senior Management Team, providing operational leadership, implementing operational efforts, and guiding strategic directions of the organization. This role works with the Chief Executive in planning and implementing strategic directions of the organization. Responsibilities include IUAA strategic plan management including guiding the implementation team, managing quarterly outcomes reporting for the organization, and leading exploration of new strategic initiatives.

Department-Specific Responsibilities

• Supports day to day management of operations of the organization, implementing operational efforts, working with the Chief Executive on strategic directions and planning for the association.
• Strategic plan implementation and management including guiding and directing the strategic plan staff leads.
• Develops quarterly reporting, and an annual report of strategic plan outcomes to staff, Board, and other stakeholders.
• Makes recommendations on phases of plan implementation.Leads IUAA quarterly reporting on outcomes, directs and supports other staff responsible for elements of reporting, and ensures timely reports to staff, Board, and other stakeholders.
• Roles include special assignments from the Chief Executive
• Reviews, streamlines, or manages organizational processes or procedures.
• Provides leadership to , direction and oversight of IUAA Project Managers.

General Responsibilities

• Provides highest level of operational leadership and coordination of assigned staff members to define project management methodologies and standards; provides direction and guidance on high priority project management projects/initiatives.
• Establishes short-term business plans and long-term operational objectives, including managing project timelines/deliverables and developing resource plans for multi-project/multi-phase web project management initiatives.
• Manages projects to ensure on-time completion according to specifications and within budgeted costs.
• Conducts a variety of personnel actions to include, but not limited to hiring, promotion, performance management, and dismissal.
• Manages high level assignments and allocation of technical resources, including negotiating and coordinating initiatives that involve staff in other departments/areas/teams; may coordinate large-scale web projects with a wide audiences.
• Makes budgetary recommendations/proposals based on resource needs and ensures cost containment.
• Works collaboratively with other project management leaders across departments in recommending standards, best practices, and related policies/procedures.
• Prepares management reports and summaries for senior administration, executive, steering and advisory committees; acts as advisor to executive committees; serves on various university committees, communities of practice, and task forces related to project management.

EDUCATION

Required

• Bachelor's degree in related field

Preferred

• Master's degree

WORK EXPERIENCE

Required

• 4 years of relevant experience
• 1 year of management experience

Preferred

• 6 years of relevant experience

• Experience incorporating the perspectives of multiple communities, including those from diverse racial, ethnic, and socioeconomic backgrounds, into day-to-day work.

Combinations of related education and experience may be considered

SKILLS

Required

• Ability to lead/manage others
• Proficient communication skills
• Maintains a high degree of professionalism
• Ability to drive multiple projects to successful completion
• Demonstrates project management skills
• Excellent organizational skills
• Instills commitment to organizational goals
• Ability to work within tight time frames and meet strict deadlines
• Effective interpersonal skills
• Builds and manages effective teams

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Virgil T. DeVault Alumni Center
1000 East 17th Street
Bloomington, Indiana 47408-1521

This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

$75,000 - $85,000 depending on experience.

Career Level: Sr. Operational

FLSA: Exempt

Job Function: General Administration

Job Family: Project Management

Click here to learn more about Indiana University's Job Framework.

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

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