DESCRIPTION

UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

Under supervision, the incumbent will provide fiscal and administrative support to the Clinical Division teams in the Department of Psychiatry. Duties include reconciliation of monthly faculty and staff payroll along with operating ledgers, processing business transactions (e.g. non-personnel cost transfers and direct- retros, fund change requests), accessing Epic to run reports, identifying and reporting on variances, development and maintenance of Excel spreadsheets, assist with the interpretation of policies and procedures related to contracts, grants, and service agreements and assistance with special projects. Incumbent will serve as liaison with Division and department leadership and Payroll offices. Incumbent must have awareness of the importance of maintaining confidentiality.

MINIMUM QUALIFICATIONS

• Substantive knowledge and proven ability to monitor expenditures and reconcile ledgers monthly using Transaction Sampling process (reviewing invoices and packing slips).

• Proficient computer skills using MS Excel and MS Word.

• Experience developing and maintaining spreadsheets. Efficient and accurate data entry skills.

• Skill communicating clearly and effectively with staff, faculty and the public, using tact, diplomacy and confidentiality in person, over the phone and in writing.

• Demonstrated ability to identify problems, develop solutions, and take corrective action.

• Proven ability to processes business transactions: cost transfers, personal reimbursements, and encumbrance lifts under direction of the clinical division team.

• Ability to use Epic to run data reports.

• Ability to pull Distribution of Payroll Expense (DOPE) reports to verify accurate pay for faculty and staff.

• Experience to develop and maintain spreadsheets and utilizes databases to organize information and produce financial and other reports.

• Experience reviewing Financial Management Data to reconcile non-payroll expenses on default projects and process cost transfers to correct accordingly.

PREFERRED QUALIFICATIONS

• Ability to analyze and interpret University operating ledgers and knowledge of proper procedures for correcting errors.
• Knowledge of UCSD policies and accounting practices.
• Substantive knowledge of Oracle and Concur financial systems.
• Knowledge and experience with contracts and grants (including federal grants) applications and reporting guidelines, procedures and forms.
• Experience with disbursement processes and procedures.
• Demonstrated skills using databases.

SPECIAL CONDITIONS.

• Employment is subject to a criminal background check.
• Must have access to reliable transportation.
• Must be able to work overtime as needed.