Disability Management Analyst

Location: Scotts Valley
Job ID: 37578

JOB POSTING
This position may work remotely but also be required to be present as business necessitates.

 

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

 

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 06-28-2022

 

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

 

DEPARTMENT OVERVIEW

Staff Human Resources (SHR) is dedicated to building a strong and healthy university by propelling the university mission, engaging and developing people, empowering our campus partners, building trust and teamwork, and providing excellent Human Resource services.  

SHR is responsible for providing leadership to the campus in the areas of Benefits, Business Administration, Compensation/Classification, HR Business systems, Learning & Development, Talent Acquisition, Operations, and Employee & Labor Relations. The Disability Management Coordinator will share information, educate, and consult with a broad cross section of the campus community to facilitate access and inclusion for academic and staff employees with disabilities in all services, programs, and activities offered by the institution.
 

More information can be found here: https://shr.ucsc.edu/benefits/index.html

 

JOB SUMMARY

Under the general direction of the Benefits Assistant Manager & Disability Manager, and with a dotted reporting line to the campus ADA Officer, the Disability Management Coordinator supports access for academic and staff employees with disabilities in the workplace. The Disability Management Coordinator will exercise collaborative leadership in advancing the equal participation of all employees with disabilities through the interactive process. 

The Disability Management Coordinator serves as a primary resource to the campus community regarding academic and staff employees' programmatic access as mandated by state and federal laws.  The Disability Management Coordinator serves as the campus employment program access manager and works strategically and collaboratively with the campus ADA Officer to support strategic ADA compliance in this area. The Disability Management Coordinator is expected to work at a high level of autonomy and exercise independent judgment, where appropriate, to identify, address, and resolve systemic and individual barriers for employees with disabilities in all aspects of the university.
 

APPOINTMENT INFORMATION

Salary Information: Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Scotts Valley Campus / Hybrid Remote

Union Representation: Non-Represented

Job Code Classification: 005879 ENTERPRISE RISK MGT ANL 4

Travel:  Never or Rarely

 

JOB DUTIES

60% Disability Management 

• Provide counseling to employees with disabilities to assist in minimizing functional limitations. Analyze essential functions of positions to determine appropriate reasonable accommodations. Conduct worksite evaluations and make recommendations regarding reasonable accommodations. Analyze skills, knowledge and abilities with employees. Counsel employees regarding positions for which they are qualified within their skills and functional limitations. Identify areas of potential conflict needing negotiation.
• Serve as agent of the University in the 'interactive' process, frequently working with a team of managers and other experts. Develop reasonable accommodation recommendations; provide consultation for job restructuring, worksite modification and acquisition of adaptive services. Research, order, receive, deliver and install or coordinate installation of recommended ergonomic equipment. Demonstrate, instruct and advise on appropriate use of equipment.
• Determine eligibility for Reassignment for alternate positions; facilitate alternate job search for employees. Consult with potential departments regarding referral and discussion of applicants qualified for Reassignment. Provide guidance to hiring authority on Policy.
• Provide advice and guidance to unit heads, managers and supervisors regarding compliance with federal and state regulations regarding qualified individuals with disabilities. Provide high-level expert policy advice. Provide disability case management for occupational and non-occupational medical situations.
• Contact internal and external medical providers to obtain medical information and documentation of functional capacities. Analyze, interpret, and coordinate the acquiring of medical information in accordance with the Policy, Pregnancy Leave Act, CA Family Rights Act, CA Fair Employment and Housing Act, Family and Medical Leave Act, and the U.S. Americans with Disabilities Act.
• Represent the University of California as a witness or vocational expert. Testify in Federal and State courts regarding disability discrimination actions alleged to have occurred at the University. Testify as a witness or vocational expert at hearings.
• Consult broadly with essential campus constituencies including Office of Equity and Equal Protection and Campus Counsel and Office of General Counsel to recommend action regarding medical separation requests.
• Conduct vocational evaluations and determine feasibility for services at the request of the university worker compensation Third Party Administrator, University of California, Retirement Plan (UCRP) and claims vendor. Refer employees as needed for appropriate vocational assessments.
• Conduct detailed job analyses on specific positions to ascertain physical requirements needed to perform duties or to provide reasonable accommodation. Conduct job analyses in response to requests from Workers' Compensation.
• Serves as a Qualified Rehabilitation Representative in accordance with the California Labor Code for workers' compensation cases.
• Provide counseling, claims processing, and benefits continuation services for all
• non-maternity disability cases for disability claims providers. Provide services for maternity
• and UCRP disability income cases as needed to  other Benefit Representatives.

 

25%  Program/Policy Implementation 

• Provide expert policy interpretation and procedural guidelines on Medical Separation, Reasonable Accommodation, selection and recruitment and analogous labor contract sections. Provide leadership and guidance to assist department administrators with obligations under California Fair Employment and Housing (FEHA), Americans with Disabilities Act (ADA), Policy and Contracts.
• Review, analyze and propose modifications to policies, procedures and programs as a Disability Management liaison with the Office of the President.
• Manage and implement disability case management and technical consultation for Academic and Staff Human Resources offices, senior management and supervisors on complex disability issues of Academic and Staff employees. Research, evaluate and negotiate reasonable accommodation options. Supervise and implement Reassignment under Policy. Make recommendations to the Chief Human Resources Officer (CHRO) on Medical Separations.
• Responsible for reports as required by law, policy, procedure and/or management. Analyze data to determine appropriate program and policy changes and revisions. Develop and implement case tracking mechanisms.
• Provide technical expertise to the Office of Equity and Equal Protection on complex disability issues. Work closely with faculty and departmental personnel to resolve complex disability issues which impact departmental operations.
• Maintain effective communications with physicians, Environmental Health & Safety personnel, Risk  & Safety personnel and Third Party Administrator (TPA) on Workers' Compensation claims. Provide guidance regarding disability case management. Coordinate with Human Resource professionals including, Office of Equity and Equal Protection (EEP) staff regarding accommodation issues for employees with disabilities.
• Provide technical consultation on ADA and FEHA to EEP on cases where a disability discrimination complaint has been filed. Develop and serve on campus committees where technical expertise on disability issues is needed.
• Maintain and ensure a secure environment for confidential personnel, medical and case management records in accordance with professional code of ethics and appropriate State and Federal law and University policy. Ensure most cost effective accommodations are used. Evaluate Program effectiveness.
• Consult with the Office of the President Enterprise Risk and office of General Counsel to interpret University Policy and Procedures involving the Disability Management Services. Assess and minimize risk to the organization.
• Recommend changes. Serve as a point of contact to campus departments concerning disability issues.

15% Training and Service/Resource Management  

• Develop, design and deliver presentations and formal training classes for managers and supervisors on topics including: interactive process, disability awareness, federal and state laws concerning people with disabilities, and disability issues in the workplace. Provide informal training on disability policies and legal requirements for managers on a continuing basis.
• Participate on committees that address a wide variety of issues involving human resources practices.
• Update resources (web, training materials, etc..) as needed.

 

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience and / or training
• Advanced knowledge of federal, state, and local laws and regulations regarding disability including the Americans with Disabilities Act and Amendments, Rehabilitation Act of 1973, as amended, California Fair Employment & Housing Act, California State Labor Code, Section 132A.
• Experience applyingvarious counseling theories and techniques.
• Working knowledge of medical terminology and medical reports and their respective implications for reasonable accommodation and placement.
• Strong analytical skills and critical thinking skills to define and solve complex problems quickly.
• Advanced interpersonal skills with a customer-services orientation.
• Highly effective verbal communication skills necessary to explain complex information related to regulations and policy, and to represent the University's interest in complex or sensitive dispute forums.
• Ability to exercise a high degree of judgment in recommending and developing relevant solutions, programs, and strategies. 
• Excellent writing skills with the ability to produce clear, well documented correspondence, procedures and publications.
• Advanced ability to develop course materials and deliver content effectively to diverse populations.
• Ability to manage multiple priorities/projects simultaneously and deliver quality results within deadlines.
• Advanced skills associated with working in a highly collaborative manner with the ability to maintain effective professional relationships.
• Demonstrated political acumen and ability to interact in a positive and professional manner with all levels of personnel with the organization.
• Demonstrated ability to effectively work in a confidential environment.
• Demonstrated ability to handle extremely difficult or volatile situations / individuals.
• Strong command of current desktop technology to create professional documents, spreadsheets and reports.
• Ability to work as an effective member of a team.

 

SPECIAL CONDITIONS OF EMPLOYMENT

• The selected candidate will be required to:
  • pass a pre-employment criminal history background check
  • complete training within established timeframes as directed, including UC compliance training
  • possess a valid license to drive in the state of California 
• Must have Commission on Rehabilitation Counselor Certification (CRCC)
• The selected candidate must be able to: 
  • travel to multiple work locations on and off campus, and within the state of California
  • work a variable schedule including evenings and weekends
• Hybrid Work Schedule Available: If the selected candidate elects to work a hybrid work schedule, he/she/they will be required to work remotely from a home office, frequency of remote workdays to be determined, and be able to fulfill all requirements of the UCSC telecommuting agreement.  Physical presence may also be required as business necessitates.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

 

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

 

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

 

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.



APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=37578&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.





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